{"id":11685,"date":"2025-05-22T10:21:59","date_gmt":"2025-05-22T10:21:59","guid":{"rendered":"https:\/\/www.tankhapay.com\/blog\/?p=11685"},"modified":"2025-09-03T15:27:50","modified_gmt":"2025-09-03T09:57:50","slug":"social-security-benefits","status":"publish","type":"post","link":"https:\/\/www.tankhapay.com\/blog\/social-security-benefits\/","title":{"rendered":"Social Security Benefits in India: The Employer\u2019s Complete Guide"},"content":{"rendered":"<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_78 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.tankhapay.com\/blog\/social-security-benefits\/#What_is_Social_Security_in_India\" >What is Social Security in India?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.tankhapay.com\/blog\/social-security-benefits\/#Recent_Developments_under_Code_on_Social_Security_2020\" >Recent Developments under Code on Social Security, 2020<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.tankhapay.com\/blog\/social-security-benefits\/#Core_Social_Security_Schemes_Explained\" >Core Social Security Schemes Explained<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.tankhapay.com\/blog\/social-security-benefits\/#Employees_Provident_Fund_EPF\" >Employees&#8217; Provident Fund (EPF)<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.tankhapay.com\/blog\/social-security-benefits\/#Employees_State_Insurance_ESI\" >Employees&#8217; State Insurance (ESI)<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.tankhapay.com\/blog\/social-security-benefits\/#Gratuity\" >Gratuity<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.tankhapay.com\/blog\/social-security-benefits\/#Maternity_Benefit\" >Maternity Benefit<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/www.tankhapay.com\/blog\/social-security-benefits\/#What_are_the_eligibility_criteria_for_Social_Security_Schemes_in_India\" >What are the eligibility criteria for Social Security Schemes in India?<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/www.tankhapay.com\/blog\/social-security-benefits\/#EPF_Eligibility\" >EPF Eligibility<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/www.tankhapay.com\/blog\/social-security-benefits\/#ESI_Eligibility\" >ESI Eligibility<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/www.tankhapay.com\/blog\/social-security-benefits\/#Gratuity_Eligibility\" >Gratuity Eligibility<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-12\" href=\"https:\/\/www.tankhapay.com\/blog\/social-security-benefits\/#Maternity_Benefit_Eligibility\" >Maternity Benefit Eligibility<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-13\" href=\"https:\/\/www.tankhapay.com\/blog\/social-security-benefits\/#Core_Differences_Between_Gig_Contractual_and_Off-Roll_Workers\" >Core Differences Between Gig, Contractual, and Off-Roll Workers<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-14\" href=\"https:\/\/www.tankhapay.com\/blog\/social-security-benefits\/#Importance_of_Social_Security\" >Importance of Social Security<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-15\" href=\"https:\/\/www.tankhapay.com\/blog\/social-security-benefits\/#How_do_I_register_for_PF_and_ESI_as_an_employer\" >How do I register for PF and ESI as an employer?<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-16\" href=\"https:\/\/www.tankhapay.com\/blog\/social-security-benefits\/#PF_Registration_Process\" >PF Registration Process<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-17\" href=\"https:\/\/www.tankhapay.com\/blog\/social-security-benefits\/#ESI_Registration_Process\" >ESI Registration Process<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-18\" href=\"https:\/\/www.tankhapay.com\/blog\/social-security-benefits\/#Challenges_Employers_Face_to_Maintain_PFESIC_Benefits\" >Challenges Employers Face to Maintain PF\/ESIC Benefits<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-19\" href=\"https:\/\/www.tankhapay.com\/blog\/social-security-benefits\/#Core_Compliance_Requirements\" >Core Compliance Requirements<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-20\" href=\"https:\/\/www.tankhapay.com\/blog\/social-security-benefits\/#Why_is_there_a_need_for_a_Social_Security_Benefits_Provider_in_India\" >Why is there a need for a Social Security Benefits Provider in India?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-21\" href=\"https:\/\/www.tankhapay.com\/blog\/social-security-benefits\/#TankhaPay_%E2%80%93_Indias_Only_Social_Security_Benefit_Provider\" >TankhaPay \u2013 India\u2019s Only Social Security Benefit Provider<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-22\" href=\"https:\/\/www.tankhapay.com\/blog\/social-security-benefits\/#Conclusion_A_Better_Way_to_Do_Workforce_Welfare\" >Conclusion: A Better Way to Do Workforce Welfare<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-23\" href=\"https:\/\/www.tankhapay.com\/blog\/social-security-benefits\/#FAQ\" >FAQ<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-24\" href=\"https:\/\/www.tankhapay.com\/blog\/social-security-benefits\/#What_is_the_social_security_system_in_India\" >What is the social security system in India?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-25\" href=\"https:\/\/www.tankhapay.com\/blog\/social-security-benefits\/#Is_PF_a_social_security_scheme\" >Is PF a social security scheme?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-26\" href=\"https:\/\/www.tankhapay.com\/blog\/social-security-benefits\/#What_is_the_employer_contribution_to_EPF_schemes_in_India\" >What is the employer contribution to EPF schemes in India?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-27\" href=\"https:\/\/www.tankhapay.com\/blog\/social-security-benefits\/#What_is_the_ESI_rule_for_salary\" >What is the ESI rule for salary?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-28\" href=\"https:\/\/www.tankhapay.com\/blog\/social-security-benefits\/#What_is_the_importance_of_social_security\" >What is the importance of social security?<\/a><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<p>Social security is vital in supporting workers&#8217; well-being in India\u2014especially in the informal and semi-formal sectors. For employers, it\u2019s more than just a compliance box to tick. It\u2019s a chance to offer real value to your workforce. This guide breaks down how the Indian social security system works and what steps employers can take to ensure their teams feel protected, valued, and financially secure.However, with various benefits, India\u2019s social security system faces many challenges:<\/p>\n<ul>\n<li>Only 10% of the workforce enjoys structured social security benefits.<\/li>\n<li>Gig workers, contractual staff, and off-roll employees often fall through the cracks.<\/li>\n<li>Employers struggle with complex compliance requirements across multiple schemes.<\/li>\n<li>The administrative burden discourages many businesses from proper implementation.<\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"What_is_Social_Security_in_India\"><\/span>What is Social Security in India?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Social security in India is a system set by the government to help workers during important life events like illness, retirement, maternity, job loss, or workplace injury. Key benefits include health cover and retirement savings, mainly provided through schemes like EPF and ESI. Employers are required by law to contribute to these for their workers.<br \/>\n<img decoding=\"async\" src=\"https:\/\/www.tankhapay.com\/blog\/wp-content\/uploads\/2025\/05\/what-is-social-security-in-India.webp\" alt=\"what-is-social-security-in-India\" \/><\/p>\n<p>To improve the challenges mentioned above, with the Code on Social Security, 2020, the government aims to bring all social security laws under one umbrella and expand benefits to gig, platform, and informal workers. For businesses, this isn&#8217;t just a legal rule\u2014it\u2019s also a way to show they care about their workers and are committed to being responsible and compliant.<\/p>\n<p>Let\u2019s briefly understand the various social security schemes mandated for employers and employees.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Recent_Developments_under_Code_on_Social_Security_2020\"><\/span>Recent Developments under Code on Social Security, 2020<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>The <strong>Code on Social Security, 2020<\/strong>, merges nine labour laws to extend benefits to gig, platform, and unorganised workers. It introduces gratuity for fixed-term employees, a social security fund, and digital tools for easier compliance.<\/p>\n<p>The <strong>E-Shram Portal<\/strong> supports this by registering unorganised workers, issuing E-Shram cards, and enabling direct benefit transfers.<br \/>\nThese efforts support the government\u2019s aim to provide social security for all workers through one easy-to-use digital system.<br \/>\nNow, look at the primary social security schemes employers should know about.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Core_Social_Security_Schemes_Explained\"><\/span>Core Social Security Schemes Explained<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<h3><span class=\"ez-toc-section\" id=\"Employees_Provident_Fund_EPF\"><\/span>Employees&#8217; Provident Fund (EPF)<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Employee Provident Fund, commonly known as PF, is a retirement savings plan where employers and employees contribute a part of the employee\u2019s basic salary. This fund provides financial support after retirement or during key life events.<br \/>\n<strong>EPF contribution: 12% of basic wages + dearness allowance per employee.<\/strong><br \/>\nBenefits beyond compliance:<\/p>\n<ul>\n<li>Builds financial security for employees&#8217; future.<\/li>\n<li>Additionally, it creates trust in the employer-employee relationship.<\/li>\n<li>Also, it helps attract and keep talented employees who value long-term benefits.<\/li>\n<\/ul>\n<p>Part of the employer&#8217;s EPF contribution (8.33% of wages, capped at \u20b915,000) also goes into the Employees\u2019 Pension Scheme (EPS), giving employees regular pension payments after retirement.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Employees_State_Insurance_ESI\"><\/span>Employees&#8217; State Insurance (ESI)<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>ESI provides medical care and financial support when employees face illness, pregnancy, or work injuries.<br \/>\n<strong>Employers contribute 3.25%, while employees contribute 0.75% of gross salary.<\/strong><br \/>\nBenefits beyond compliance:<\/p>\n<ul>\n<li>Ensures employees get proper healthcare without financial stress.<\/li>\n<li>Also, it reduces absenteeism through preventive healthcare.<\/li>\n<li>Creates a sense of security that increases workforce loyalty.<\/li>\n<li>Moreover, Employees feel valued when their health is prioritised.<\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Gratuity\"><\/span>Gratuity<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Gratuity is a legal employee benefit used to thank them for their long-term service. It becomes payable when an employee completes at least five years of continuous employment with the same organisation and leaves due to resignation, retirement, or any other eligible reason.<br \/>\nThe gratuity is calculated using the formula:<\/p>\n<blockquote><p>Gratuity = (Last drawn basic salary + dearness allowance) \u00d7 15\/26 \u00d7 number of years of service<\/p><\/blockquote>\n<p>Hers, 15 represents the days&#8217; wages for each completed year, and 26 is the average monthly working days. Gratuity is a financial benefit that supports employees after they leave an organisation and encourages long-term retention.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Maternity_Benefit\"><\/span>Maternity Benefit<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>The Maternity Benefit Act says employers must give up to 26 weeks of paid leave to female employees, and they must pay the full amount.<br \/>\nNext, let\u2019s look at the eligibility criteria for these social security schemes.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"What_are_the_eligibility_criteria_for_Social_Security_Schemes_in_India\"><\/span>What are the eligibility criteria for Social Security Schemes in India?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<h3><span class=\"ez-toc-section\" id=\"EPF_Eligibility\"><\/span>EPF Eligibility<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li>Mandatory for establishments with 20+ employees.<\/li>\n<li>Applies to employees earning up to \u20b915,000 per month (basic + DA)<\/li>\n<li>Optional for those earning above the threshold.<\/li>\n<li>Applicable after completing 30 days of employment.<\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"ESI_Eligibility\"><\/span>ESI Eligibility<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li>Mandatory for establishments with 10+ employees.<\/li>\n<li>This eligibility applies to employees earning up to \u20b921,000 per month.<\/li>\n<li>Geographic applicability is limited to notified areas.<\/li>\n<li>Covers all types of employees, including contractual workers.<\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Gratuity_Eligibility\"><\/span>Gratuity Eligibility<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<li>Applicable to establishments with 10+ employees.<\/li>\n<li>The employee must complete a minimum of 5 years of continuous service.<\/li>\n<li>Payable upon retirement, resignation, termination, or death.<\/li>\n<li>There is no salary threshold for eligibility.<\/li>\n<h3><span class=\"ez-toc-section\" id=\"Maternity_Benefit_Eligibility\"><\/span>Maternity Benefit Eligibility<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<li>This eligibility applies to establishments with 10+ employees.<\/li>\n<li>Female employees must have worked at least 80 days in the 12 months before their expected childbirth to qualify.<\/li>\n<li>Available regardless of salary threshold.<\/li>\n<li>Includes contractual and regular employees.<\/li>\n<\/ul>\n<p>*These criteria are based on current laws, as the new Social Security Code has not yet been implemented.<br \/>\nKnowing who qualifies under these schemes helps explain the differences between types of workers.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Core_Differences_Between_Gig_Contractual_and_Off-Roll_Workers\"><\/span><b>Core Differences Between Gig, Contractual, and Off-Roll Workers<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<table class=\"table-class\">\n<tbody>\n<tr>\n<th><b>Type<\/b><\/th>\n<th><b>Description<\/b><\/th>\n<th><b>Nature of Work<\/b><\/th>\n<th><b>Employment Relationship<\/b><\/th>\n<th><b>Benefits (like PF\/ESIC)<\/b><\/th>\n<\/tr>\n<tr>\n<td>Gig Workers<\/td>\n<td>Independent workers are hired for short-term tasks via digital platforms.<\/td>\n<td>Task-based\/Flexible<\/td>\n<td>No formal employment<\/td>\n<td>Usually not provided<\/td>\n<\/tr>\n<tr>\n<td>Contractual Workers<\/td>\n<td>Hired for a fixed period under a contract with specific terms.<\/td>\n<td>Project\/time-bound roles<\/td>\n<td>Formal but limited-term<\/td>\n<td>May or may not get PF\/ESIC depending on the employer<\/td>\n<\/tr>\n<tr>\n<td>Off-Roll Workers<\/td>\n<td>Hired through third-party vendors\/staffing agencies.<\/td>\n<td>Similar to full-time roles<\/td>\n<td>Technically, it is not on the company payroll<\/td>\n<td>Usually covered by the agency, not the client<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h2><span class=\"ez-toc-section\" id=\"Importance_of_Social_Security\"><\/span>Importance of Social Security<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Social security helps employers and employees more than just following the law. It provides financial protection, stability, and lasting support. Here are some reasons why social security is essential for both.<br \/>\nFrom the <strong>employer\u2019s perspective<\/strong>, social security benefits the organisation with-<br \/>\n<img decoding=\"async\" src=\"https:\/\/www.tankhapay.com\/blog\/wp-content\/uploads\/2025\/05\/importance-of-social-security.webp\" alt=\"importance-of-social-security\" \/><\/p>\n<ul>\n<li><strong>Company\u2019s Brand reputation:<\/strong> A non-compliant company results in harming its brand reputation, and attracting the right candidate will be challenging. A 2023 LinkedIn survey found that 68% of job seekers check a company\u2019s compliance record before accepting a job.<\/li>\n<li><strong>Productivity enhancement:<\/strong> According to research by the International Labour Organization, employees covered under comprehensive social security demonstrate 22% higher productivity.<\/li>\n<li><strong>Retention advantage:<\/strong> Companies with robust social security compliance experience 31% higher retention rates than those with poor compliance records.<\/li>\n<\/ul>\n<p>Similarly, <strong>employees<\/strong> gain from social security in many ways:<\/p>\n<ul>\n<li><strong>Financial protection:<\/strong> Schemes like EPF and ESI give financial support during important life events like illness, maternity, disability, or retirement, helping reduce personal expenses.<\/li>\n<li><strong>Health and well-being:<\/strong> ESI medical benefits provide timely healthcare, helping employees stay healthy and lowering sick leaves caused by untreated health problems.<\/li>\n<li><strong>Job stability and dignity:<\/strong> Employees covered under formal social security systems feel more secure in their jobs, which boosts morale, loyalty, and motivation at the workplace.<\/li>\n<li><strong>Long-term savings:<\/strong> Contributions to schemes like EPF help employees build long-term savings, promoting better financial planning for life after retirement.<\/li>\n<li><strong>Access to government benefits:<\/strong> Registered workers, especially in the informal sector, can access various government welfare schemes more easily through platforms like the E-Shram portal.<\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"How_do_I_register_for_PF_and_ESI_as_an_employer\"><\/span>How do I register for PF and ESI as an employer?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<h3><span class=\"ez-toc-section\" id=\"PF_Registration_Process\"><\/span>PF Registration Process<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><strong>1.Prepare documentation:<\/strong><\/p>\n<ul>\n<li>Company incorporation documents.<\/li>\n<li>PAN and Aadhaar of directors\/proprietors.<\/li>\n<li>Business address proof.<\/li>\n<li>Bank account details.<\/li>\n<li>Employee details.<\/li>\n<\/ul>\n<p><strong>2. Online application:<\/strong><\/p>\n<ul>\n<li>Visit the Unified Portal of EPFO (https:\/\/unifiedportal-emp.epfindia.gov.in\/)<\/li>\n<li>Select &#8216;Establishment Registration&#8217; under &#8216;Services&#8217;.<\/li>\n<li>Complete the application form with the required details.<\/li>\n<li>Upload supporting documents.<\/li>\n<\/ul>\n<p><strong>3. Verification process:<\/strong><\/p>\n<ul>\n<li>Field officer may conduct physical verification<\/li>\n<li>Respond to queries if raised by EPFO.<\/li>\n<\/ul>\n<p><strong>4. Receipt of registration:<\/strong><\/p>\n<li>The establishment code is created after approval.<\/li>\n<li>A digital certificate is given for future use.<\/li>\n<\/ul>\n<p><strong>5. Post-registration steps:<\/strong><\/p>\n<ul>\n<li>Create logins for portal access<\/li>\n<li>Set up a digital signature for monthly returns<\/li>\n<li>Configure <a href=\"https:\/\/www.tankhapay.com\/blog\/payroll-software-in-india\/\" target=\"_blank\">payroll software<\/a> for statutory calculations<\/li>\n<\/ul>\n<p>Once PF registration is complete, employers must also complete the ESI registration process.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"ESI_Registration_Process\"><\/span>ESI Registration Process<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><strong>1. Documentation preparation:<\/strong><\/p>\n<ul>\n<li>Business registration certificates<\/li>\n<li>List of employees with salary details<\/li>\n<li>Office address<\/li>\n<li>Director\/proprietor identification documents<\/li>\n<\/ul>\n<p><strong>2. Online registration:<\/strong><\/p>\n<ul>\n<li>Access ESIC portal (esic.in)<\/li>\n<li>Navigate to &#8216;New Employer Registration&#8217;<\/li>\n<li>Complete the employer registration form<\/li>\n<li>Upload required documents<\/li>\n<\/ul>\n<p><strong>3. Verification and approval:<\/strong><\/p>\n<ul>\n<li>ESIC may conduct premises verification.<\/li>\n<li>Address clarifications if required.<\/li>\n<\/ul>\n<p><strong>4. Registration completion:<\/li>\n<p><\/strong><\/p>\n<ul>\n<li>Receive a 17-digit employer code.<\/li>\n<li>Download the registration certificate.<\/li>\n<\/ul>\n<p><strong>5. Employee registration:<\/strong><\/p>\n<li>Register all eligible employees on the portal.<\/li>\n<li>Generate Insurance Numbers for employees.<\/li>\n<li>Issue temporary identification certificates.<\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"Challenges_Employers_Face_to_Maintain_PFESIC_Benefits\"><\/span>Challenges Employers Face to Maintain PF\/ESIC Benefits<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Social security compliance creates significant challenges for employers:<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Core_Compliance_Requirements\"><\/span>Core Compliance Requirements<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>1. <strong>Registration and Setup<\/strong><\/p>\n<ul>\n<li>Establishment registration with EPFO and ESIC<\/li>\n<li>UAN (Universal Account Number) generation for each employee<\/li>\n<li>Employee registration and verification processes<\/li>\n<\/ul>\n<p>2. <strong>Monthly Obligations<\/strong><\/p>\n<ul>\n<li>Accurate calculation of contribution amounts<\/li>\n<li>EPF Electronic Challan cum Return (ECR) filing<\/li>\n<li>ESIC monthly return submission<\/li>\n<li>Timely deduction and deposit of contributions<\/li>\n<\/ul>\n<p>3. <strong>Documentation and Record-keeping<\/strong><\/p>\n<ul>\n<li>Maintenance of statutory registers<\/li>\n<li>Employee joining and exit formalities<\/li>\n<li>KYC verification and updates<\/li>\n<\/ul>\n<p>4. <strong>Audit and Inspection Management<\/strong><\/p>\n<ul>\n<li>Preparing for compliance inspections<\/li>\n<li>Responding to queries and observations<\/li>\n<li>Maintaining proof of compliance history<\/li>\n<\/ul>\n<p>5. <strong>Consequences of Non-compliance<\/strong><\/p>\n<ul>\n<li>Financial penalties of up to \u20b9100,000 and potential imprisonment<\/li>\n<li>Retrospective payment demands with interest<\/li>\n<li>Employee grievances and legal disputes<\/li>\n<li>Damage to company reputation<\/li>\n<li>Exclusion from government contracts requiring compliance certificates<\/li>\n<\/ul>\n<p>The administrative burden is particularly challenging for companies with multiple locations or diverse worker categories.<br \/>\nGiven these challenges, there is a clear need for streamlined social security solutions in India.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Why_is_there_a_need_for_a_Social_Security_Benefits_Provider_in_India\"><\/span>Why is there a need for a Social Security Benefits Provider in India?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>India\u2019s social security system is improving but still poses challenges for many businesses, especially small and medium ones. Complex labour laws, a large dominant informal workforce, and heavy compliance tasks make it hard to apply social security rules smoothly.<\/p>\n<p>Managing <strong>registrations, monthly calculations, challan generation, and return filings<\/strong> across EPF, ESI, and other statutory benefits often requires a dedicated payroll or HR team\u2014adding to operational costs. Moreover, frequent regulatory updates and multiple deadlines increase the risk of errors and penalties.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"TankhaPay_%E2%80%93_Indias_Only_Social_Security_Benefit_Provider\"><\/span>TankhaPay \u2013 India\u2019s Only Social Security Benefit Provider<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><img decoding=\"async\" src=\"https:\/\/www.tankhapay.com\/blog\/wp-content\/uploads\/2025\/05\/TankhaPay-social-security-benefits-provider.webp\" alt=\"TankhaPay-India's only social security benefits provider\" \/><br \/>\nBuilt as a <strong>cloud-based software<\/strong>, TankhaPay is India\u2019s first and only social security benefit provider that automates and simplifies the entire process of <strong>Provident Fund (PF)<\/strong> and <strong>Employees\u2019 State Insurance (ESI)<\/strong> compliance. It brings much-needed transparency, speed, and ease to a process traditionally burdened with complexity. TankhaPay takes pride in promoting National Shram Seva, which offers ease to business and dignity to workers.<br \/>\nFrom seamless worker registration to automated compliance and real-time updates, we empower employers to meet their legal obligations confidently and clearly.<br \/>\n<strong>Here\u2019s how TankhaPay simplifies social security compliance for employers.<\/strong><br \/>\nWith TankhaPay, you don\u2019t need to get PF or ESI registration numbers. When you join the app, you are the Principal Employer, while your workers assume the role of contractual workers of TankhaPay. The app maintains all compliance for you.<br \/>\n<strong>What do you get?<\/strong><\/p>\n<ul>\n<li>Salary Structuring and Payrolling<\/li>\n<li>Attendance Management<\/li>\n<li>ESI &amp; PF Compliance Management<\/li>\n<li>ESI &amp; PF Service Assistance<\/li>\n<li>No ESI or PF Registration Required for your Business<\/li>\n<li>Save money without hiring a full-time HR team<\/li>\n<\/ul>\n<p>\u201cEase to Business. Dignity to Workers. That\u2019s the TankhaPay promise.\u201d<br \/>\nDiscover the future of <a href=\"https:\/\/www.tankhapay.com\/social-security-payrolling\">Social Security compliance<\/a>:<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Conclusion_A_Better_Way_to_Do_Workforce_Welfare\"><\/span>Conclusion: A Better Way to Do Workforce Welfare<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>In summary, social security compliance is not just a legal need but also a wise choice for Indian employers. It helps avoid fines, keeps workers stable, improves reputation, and supports long-term business growth.<br \/>\nAs laws become more complex, technology-driven compliance management via TankhaPay transforms difficult administrative tasks into simple, error-free operations. By using compliance automation, employers can focus resources on growing their business while ensuring employee protection.<br \/>\nReady to provide social security without the headache of compliance?<br \/>\nLet TankhaPay handle it. <\/p>\n<p>Note:<br \/>\n<strong>*This content is for general information and not legal advice. Employers should consult legal experts for guidance on their organisation\u2019s compliance needs.<\/strong><\/p>\n<h2><span class=\"ez-toc-section\" id=\"FAQ\"><\/span>FAQ<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<style>#sp-ea-11707 .spcollapsing { height: 0; overflow: hidden; transition-property: height;transition-duration: 300ms;}#sp-ea-11707.sp-easy-accordion>.sp-ea-single {margin-bottom: 10px; border: 1px solid #e2e2e2; }#sp-ea-11707.sp-easy-accordion>.sp-ea-single>.ea-header a {color: #444;}#sp-ea-11707.sp-easy-accordion>.sp-ea-single>.sp-collapse>.ea-body {background: #fff; color: #444;}#sp-ea-11707.sp-easy-accordion>.sp-ea-single {background: #eee;}#sp-ea-11707.sp-easy-accordion>.sp-ea-single>.ea-header a .ea-expand-icon { float: left; color: #444;font-size: 16px;}<\/style><div id=\"sp_easy_accordion-1747990586\"><div id=\"sp-ea-11707\" class=\"sp-ea-one sp-easy-accordion\" data-ea-active=\"ea-click\" data-ea-mode=\"vertical\" data-preloader=\"\" data-scroll-active-item=\"\" data-offset-to-scroll=\"0\"><div class=\"ea-card ea-expand sp-ea-single\"><h3 class=\"ea-header\"><span class=\"ez-toc-section\" id=\"What_is_the_social_security_system_in_India\"><\/span><a class=\"collapsed\" id=\"ea-header-117070\" role=\"button\" data-sptoggle=\"spcollapse\" data-sptarget=\"#collapse117070\" aria-controls=\"collapse117070\" href=\"#\" aria-expanded=\"true\" tabindex=\"0\"><i aria-hidden=\"true\" role=\"presentation\" class=\"ea-expand-icon eap-icon-ea-expand-minus\"><\/i> What is the social security system in India?<\/a><span class=\"ez-toc-section-end\"><\/span><\/h3><div class=\"sp-collapse spcollapse collapsed show\" id=\"collapse117070\" data-parent=\"#sp-ea-11707\" role=\"region\" aria-labelledby=\"ea-header-117070\"> <div class=\"ea-body\"><p><span style=\"font-weight: 400\">In India, social security refers to government-provided programs designed to protect individuals from financial hardship due to unemployment, disability, or retirement.<\/span><\/p><\/div><\/div><\/div><div class=\"ea-card sp-ea-single\"><h3 class=\"ea-header\"><span class=\"ez-toc-section\" id=\"Is_PF_a_social_security_scheme\"><\/span><a class=\"collapsed\" id=\"ea-header-117071\" role=\"button\" data-sptoggle=\"spcollapse\" data-sptarget=\"#collapse117071\" aria-controls=\"collapse117071\" href=\"#\" aria-expanded=\"false\" tabindex=\"0\"><i aria-hidden=\"true\" role=\"presentation\" class=\"ea-expand-icon eap-icon-ea-expand-plus\"><\/i> Is PF a social security scheme?<\/a><span class=\"ez-toc-section-end\"><\/span><\/h3><div class=\"sp-collapse spcollapse \" id=\"collapse117071\" data-parent=\"#sp-ea-11707\" role=\"region\" aria-labelledby=\"ea-header-117071\"> <div class=\"ea-body\"><p><span style=\"font-weight: 400\">The Provident Fund (PF) is a social security scheme in India. The Employees\u2019 Provident Fund (EPF) helps employees save money for retirement and financial security. The EPFO manages it under the Ministry of Labour. Both employers and employees contribute a set part of the salary to this fund, which the employee can use after retirement, leaving the job, or in certain situations.<\/span><\/p><\/div><\/div><\/div><div class=\"ea-card sp-ea-single\"><h3 class=\"ea-header\"><span class=\"ez-toc-section\" id=\"What_is_the_employer_contribution_to_EPF_schemes_in_India\"><\/span><a class=\"collapsed\" id=\"ea-header-117072\" role=\"button\" data-sptoggle=\"spcollapse\" data-sptarget=\"#collapse117072\" aria-controls=\"collapse117072\" href=\"#\" aria-expanded=\"false\" tabindex=\"0\"><i aria-hidden=\"true\" role=\"presentation\" class=\"ea-expand-icon eap-icon-ea-expand-plus\"><\/i> What is the employer contribution to EPF schemes in India?<\/a><span class=\"ez-toc-section-end\"><\/span><\/h3><div class=\"sp-collapse spcollapse \" id=\"collapse117072\" data-parent=\"#sp-ea-11707\" role=\"region\" aria-labelledby=\"ea-header-117072\"> <div class=\"ea-body\"><p><span style=\"font-weight: 400\">Employers must also contribute <\/span><b>12% of their employee's salary<\/b><span style=\"font-weight: 400\"> package to the Provident Fund, plus a<\/span><b> 1% administrator charge.<\/b><\/p><\/div><\/div><\/div><div class=\"ea-card sp-ea-single\"><h3 class=\"ea-header\"><span class=\"ez-toc-section\" id=\"What_is_the_ESI_rule_for_salary\"><\/span><a class=\"collapsed\" id=\"ea-header-117073\" role=\"button\" data-sptoggle=\"spcollapse\" data-sptarget=\"#collapse117073\" aria-controls=\"collapse117073\" href=\"#\" aria-expanded=\"false\" tabindex=\"0\"><i aria-hidden=\"true\" role=\"presentation\" class=\"ea-expand-icon eap-icon-ea-expand-plus\"><\/i> What is the ESI rule for salary?<\/a><span class=\"ez-toc-section-end\"><\/span><\/h3><div class=\"sp-collapse spcollapse \" id=\"collapse117073\" data-parent=\"#sp-ea-11707\" role=\"region\" aria-labelledby=\"ea-header-117073\"> <div class=\"ea-body\"><p><span style=\"font-weight: 400\">ESIC contributions are primarily based on an employee's monthly salary. Generally, employees earning up to \u20b921,000 per month are covered under the ESIC scheme. A part of the employee\u2019s wage is contributed, <\/span><b>with employees paying 0.75% and employers paying 3.25%.<\/b><\/p><\/div><\/div><\/div><div class=\"ea-card sp-ea-single\"><h3 class=\"ea-header\"><span class=\"ez-toc-section\" id=\"What_is_the_importance_of_social_security\"><\/span><a class=\"collapsed\" id=\"ea-header-117074\" role=\"button\" data-sptoggle=\"spcollapse\" data-sptarget=\"#collapse117074\" aria-controls=\"collapse117074\" href=\"#\" aria-expanded=\"false\" tabindex=\"0\"><i aria-hidden=\"true\" role=\"presentation\" class=\"ea-expand-icon eap-icon-ea-expand-plus\"><\/i> What is the importance of social security?<\/a><span class=\"ez-toc-section-end\"><\/span><\/h3><div class=\"sp-collapse spcollapse \" id=\"collapse117074\" data-parent=\"#sp-ea-11707\" role=\"region\" aria-labelledby=\"ea-header-117074\"> <div class=\"ea-body\"><p><span style=\"font-weight: 400\">Social security is a fundamental human right that helps protect people from life challenges and needs. It provides support during sickness, maternity, disability, death, unemployment, and old age.<\/span><\/p><\/div><\/div><\/div><script type=\"application\/ld+json\">{ \"@context\": \"https:\/\/schema.org\", \"@type\": \"FAQPage\", \"@id\": \"sp-ea-schema-11707-69d9b5b53df22\", \"mainEntity\": [{ \"@type\": \"Question\", \"name\": \"What is the social security system in India?\", \"acceptedAnswer\": { \"@type\": \"Answer\", \"text\": \"In India, social security refers to government-provided programs designed to protect individuals from financial hardship due to unemployment, disability, or retirement.\" } },{ \"@type\": \"Question\", \"name\": \"Is PF a social security scheme?\", \"acceptedAnswer\": { \"@type\": \"Answer\", \"text\": \"The Provident Fund (PF) is a social security scheme in India. The Employees\u2019 Provident Fund (EPF) helps employees save money for retirement and financial security. The EPFO manages it under the Ministry of Labour. 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