{"id":11710,"date":"2025-05-28T10:37:26","date_gmt":"2025-05-28T10:37:26","guid":{"rendered":"https:\/\/www.tankhapay.com\/blog\/?p=11710"},"modified":"2026-03-26T18:15:05","modified_gmt":"2026-03-26T12:45:05","slug":"employee-onboarding-in-india-best-practices-for-hr-teams","status":"publish","type":"post","link":"https:\/\/www.tankhapay.com\/blog\/employee-onboarding-in-india-best-practices-for-hr-teams\/","title":{"rendered":"Employee Onboarding in India: Best Practices for HR Teams"},"content":{"rendered":"<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_78 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.tankhapay.com\/blog\/employee-onboarding-in-india-best-practices-for-hr-teams\/#_Introduction\" >\u00a0Introduction<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.tankhapay.com\/blog\/employee-onboarding-in-india-best-practices-for-hr-teams\/#Employee_Onboarding_Process\" >Employee Onboarding Process<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.tankhapay.com\/blog\/employee-onboarding-in-india-best-practices-for-hr-teams\/#Preboarding\" >Preboarding<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.tankhapay.com\/blog\/employee-onboarding-in-india-best-practices-for-hr-teams\/#First-_day_orientation\" >First- day orientation<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.tankhapay.com\/blog\/employee-onboarding-in-india-best-practices-for-hr-teams\/#Role_focused_training\" >Role focused training<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.tankhapay.com\/blog\/employee-onboarding-in-india-best-practices-for-hr-teams\/#Introduction_to_Workplace_Policies\" >Introduction to Workplace Policies<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.tankhapay.com\/blog\/employee-onboarding-in-india-best-practices-for-hr-teams\/#Goals_and_Expectations\" >Goals and Expectations<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/www.tankhapay.com\/blog\/employee-onboarding-in-india-best-practices-for-hr-teams\/#Digitals_Tools\" >Digitals Tools<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/www.tankhapay.com\/blog\/employee-onboarding-in-india-best-practices-for-hr-teams\/#Post_several_weeks\" >Post several weeks<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/www.tankhapay.com\/blog\/employee-onboarding-in-india-best-practices-for-hr-teams\/#Is_Your_New_Employee_Onboarding_Process_Outdated\" >Is Your New Employee Onboarding Process Outdated?<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/www.tankhapay.com\/blog\/employee-onboarding-in-india-best-practices-for-hr-teams\/#Common_employee_Onboarding_Challenges\" >Common employee Onboarding Challenges<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-12\" href=\"https:\/\/www.tankhapay.com\/blog\/employee-onboarding-in-india-best-practices-for-hr-teams\/#What_Does_a_Great_Employee_Onboarding_Checklist_Look_Like\" >What Does a Great Employee Onboarding Checklist Look Like?<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-13\" href=\"https:\/\/www.tankhapay.com\/blog\/employee-onboarding-in-india-best-practices-for-hr-teams\/#Before_Day_1\" >Before Day 1<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-14\" href=\"https:\/\/www.tankhapay.com\/blog\/employee-onboarding-in-india-best-practices-for-hr-teams\/#Day_1\" >Day 1<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-15\" href=\"https:\/\/www.tankhapay.com\/blog\/employee-onboarding-in-india-best-practices-for-hr-teams\/#1st_Week\" >1st Week<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-16\" href=\"https:\/\/www.tankhapay.com\/blog\/employee-onboarding-in-india-best-practices-for-hr-teams\/#1st_Month\" >1st Month<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-17\" href=\"https:\/\/www.tankhapay.com\/blog\/employee-onboarding-in-india-best-practices-for-hr-teams\/#First_90_Days\" >First 90 Days<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-18\" href=\"https:\/\/www.tankhapay.com\/blog\/employee-onboarding-in-india-best-practices-for-hr-teams\/#Top_Reasons_to_Automate_Your_Employee_Onboarding_Process\" >Top Reasons to Automate Your Employee Onboarding Process<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-19\" href=\"https:\/\/www.tankhapay.com\/blog\/employee-onboarding-in-india-best-practices-for-hr-teams\/#Boost_Employee_Onboarding_with_TankhaPay\" >Boost Employee Onboarding with TankhaPay<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-20\" href=\"https:\/\/www.tankhapay.com\/blog\/employee-onboarding-in-india-best-practices-for-hr-teams\/#Digital_KYC_E-Signatures\" >Digital KYC &amp; E-Signatures<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-21\" href=\"https:\/\/www.tankhapay.com\/blog\/employee-onboarding-in-india-best-practices-for-hr-teams\/#Document_Management\" >Document Management<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-22\" href=\"https:\/\/www.tankhapay.com\/blog\/employee-onboarding-in-india-best-practices-for-hr-teams\/#Learning_Development\" >Learning &amp; Development<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-23\" href=\"https:\/\/www.tankhapay.com\/blog\/employee-onboarding-in-india-best-practices-for-hr-teams\/#Built-in_Applicant_Tracking_System_ATS\" >Built-in Applicant Tracking System (ATS)<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-24\" href=\"https:\/\/www.tankhapay.com\/blog\/employee-onboarding-in-india-best-practices-for-hr-teams\/#All_types_of_Employee_Onboarding\" >All types of Employee Onboarding<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-25\" href=\"https:\/\/www.tankhapay.com\/blog\/employee-onboarding-in-india-best-practices-for-hr-teams\/#Real-Time_Progress_Dashboards\" >Real-Time Progress Dashboards<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-26\" href=\"https:\/\/www.tankhapay.com\/blog\/employee-onboarding-in-india-best-practices-for-hr-teams\/#HR_Letters\" >HR Letters<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-27\" href=\"https:\/\/www.tankhapay.com\/blog\/employee-onboarding-in-india-best-practices-for-hr-teams\/#Did_You_Know_Poor_Employee_Onboarding_Costs_More_Than_You_Think\" >Did You Know? Poor Employee Onboarding Costs More Than You Think<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-28\" href=\"https:\/\/www.tankhapay.com\/blog\/employee-onboarding-in-india-best-practices-for-hr-teams\/#Conclusion_Employee_Onboarding_is_the_Beginning_of_Belonging\" >Conclusion: Employee Onboarding is the Beginning of Belonging<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-29\" href=\"https:\/\/www.tankhapay.com\/blog\/employee-onboarding-in-india-best-practices-for-hr-teams\/#Frequently_Asked_Questions\" >Frequently Asked Questions<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-30\" href=\"https:\/\/www.tankhapay.com\/blog\/employee-onboarding-in-india-best-practices-for-hr-teams\/#What_is_onboarding\" >What is onboarding?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-31\" href=\"https:\/\/www.tankhapay.com\/blog\/employee-onboarding-in-india-best-practices-for-hr-teams\/#What_is_the_onboarding_process\" >What is the onboarding process?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-32\" href=\"https:\/\/www.tankhapay.com\/blog\/employee-onboarding-in-india-best-practices-for-hr-teams\/#How_long_should_onboarding_last\" >How long should onboarding last?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-33\" href=\"https:\/\/www.tankhapay.com\/blog\/employee-onboarding-in-india-best-practices-for-hr-teams\/#What_is_employee_onboarding_for\" >What is employee onboarding for?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-34\" href=\"https:\/\/www.tankhapay.com\/blog\/employee-onboarding-in-india-best-practices-for-hr-teams\/#What_is_induction_in_HR\" >What is induction in HR?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-35\" href=\"https:\/\/www.tankhapay.com\/blog\/employee-onboarding-in-india-best-practices-for-hr-teams\/#What_is_perfect_onboarding\" >What is perfect onboarding?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-36\" href=\"https:\/\/www.tankhapay.com\/blog\/employee-onboarding-in-india-best-practices-for-hr-teams\/#What_is_the_best_onboarding_software\" >What is the best onboarding software?<\/a><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<h2 class=\"ai-optimize-6\"><span class=\"ez-toc-section\" id=\"_Introduction\"><\/span>\u00a0Introduction<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p class=\"ai-optimize-7 ai-optimize-introduction\">Employee onboarding in 2025 isn\u2019t just about giving out ID cards or explaining rules. It\u2019s about helping new team members settle in, feel at ease, and start well. When done well, onboarding keeps people engaged, boosts their productivity, and makes them more likely to stay.<\/p>\n<p class=\"ai-optimize-8\">In such a scenario, the question could arise: how can today\u2019s employers and HR teams make the most of this critical phase in the employee journey? Let\u2019s take a closer look.<\/p>\n<h2 class=\"ai-optimize-9\"><span class=\"ez-toc-section\" id=\"Employee_Onboarding_Process\"><\/span>Employee Onboarding Process<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p class=\"ai-optimize-10\"><strong>From Offer Letter to Day One: What Unfolds in Onboarding?<\/strong><\/p>\n<p class=\"ai-optimize-11\">The answer lies in the employee onboarding process. It is a structured journey that begins when a new hire accepts the job offer and continues until they are fully settled and productive. It\u2019s more than just completing tasks; it builds the foundation for a positive employee experience, stronger engagement, and long-term retention.<\/p>\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone\" src=\"https:\/\/www.tankhapay.com\/blog\/wp-content\/uploads\/2025\/05\/1.webp\" alt=\"Employee onboarding process showing 4 steps - preboarding, first day orientation, role focused training and workplace policies\" width=\"1920\" height=\"1080\" \/><\/p>\n<h3 class=\"ai-optimize-12\"><span class=\"ez-toc-section\" id=\"Preboarding\"><\/span>Preboarding<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p class=\"ai-optimize-13\">The onboarding process typically begins with preboarding, which takes place before the employee&#8217;s first official day. During this phase, the organisation may send welcome emails, onboarding schedules, necessary documentation, and thoughtful welcome kits to make the new hire feel valued.<\/p>\n<h3 class=\"ai-optimize-14\"><span class=\"ez-toc-section\" id=\"First-_day_orientation\"><\/span>First- day orientation<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p class=\"ai-optimize-15\">Next comes the first-day orientation, an important step where the new employee is introduced to the company\u2019s mission, values, culture, and policies. It&#8217;s also time to complete tasks such as offering ID cards, setting up email access, and giving an office tour to ensure they feel welcome and ready to start.<\/p>\n<h3 class=\"ai-optimize-16\"><span class=\"ez-toc-section\" id=\"Role_focused_training\"><\/span>Role focused training<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p class=\"ai-optimize-17\">After the first day, new employee are trained for their specific role. They are given thorough instruction via guides, practice sessions, watching team members, or online courses. This develops the skills and information required to perform their work confidently and efficiently.<\/p>\n<h3 class=\"ai-optimize-18\"><span class=\"ez-toc-section\" id=\"Introduction_to_Workplace_Policies\"><\/span>Introduction to Workplace Policies<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p class=\"ai-optimize-19\">In this process, new employees learn about the company\u2019s rules, how to follow the regulations, code of conduct, data security, and other daily work guidelines. An overview of company policies is very important for new hires.<\/p>\n<h3 class=\"ai-optimize-20\"><span class=\"ez-toc-section\" id=\"Goals_and_Expectations\"><\/span>Goals and Expectations<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p class=\"ai-optimize-21\">It&#8217;s also essential to set clear goals and expectations. Managers and team leaders take the time to align on what success looks like, define short- and long-term objectives, and establish performance milestones. This clarity helps eliminate confusion and keeps the new hire motivated and focused.<\/p>\n<h3 class=\"ai-optimize-22\"><span class=\"ez-toc-section\" id=\"Digitals_Tools\"><\/span>Digitals Tools<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p class=\"ai-optimize-23\">Additionally, the employee is introduced to the digital tools and platforms they&#8217;ll use regularly\u2014such as HR portals, communication apps, task management systems, and project tracking software. At the same time, they get to know their teams and stakeholders through one-on-one meetings, group interactions, or informal introductions.<\/p>\n<h2 class=\"ai-optimize-24\"><span class=\"ez-toc-section\" id=\"Post_several_weeks\"><\/span>Post several weeks<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p class=\"ai-optimize-25\">A good onboarding doesn\u2019t happen overnight. Onboarding usually takes weeks or months to help new hires settle in, build confidence, and feel genuinely part of the team. This gradual approach builds trust, strengthens collaboration, and improves retention.<br \/>\nIn short, onboarding is more than just training a new hire\u2014it\u2019s about making them feel part of the company.<\/p>\n<h2 class=\"ai-optimize-26\"><span class=\"ez-toc-section\" id=\"Is_Your_New_Employee_Onboarding_Process_Outdated\"><\/span>Is Your New Employee Onboarding Process Outdated?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p class=\"ai-optimize-27\">Many companies still rely on old-fashioned paperwork and manual checklists, with little communication. This can lead to:<\/p>\n<ul>\n<li class=\"ai-optimize-28\">New employees feeling lost or unsure<\/li>\n<li class=\"ai-optimize-29\">HR forgetting key steps<\/li>\n<li class=\"ai-optimize-30\">Delays in getting started<\/li>\n<li class=\"ai-optimize-31\">A poor first impression of the company<\/li>\n<\/ul>\n<p class=\"ai-optimize-32\">Now, look at some real challenges employers face when onboarding:<\/p>\n<h3 class=\"ai-optimize-33\"><span class=\"ez-toc-section\" id=\"Common_employee_Onboarding_Challenges\"><\/span>Common employee Onboarding Challenges<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><img decoding=\"async\" class=\"alignnone\" src=\"https:\/\/www.tankhapay.com\/blog\/wp-content\/uploads\/2025\/05\/2.webp\" alt=\"Common onboarding challenges infographic - KYC delays, document collection, learning development, progress tracking and remote hybrid work \" width=\"1920\" height=\"1080\" \/><\/p>\n<ul>\n<li class=\"ai-optimize-34\"><strong>Delays in Manual KYC and Compliance<\/strong><br \/>\nWhen KYC and compliance are handled manually it results in things slowing down. Manual KYC and compliance are error-prone tasks and can be frustrating for both HR and the new hire. In a digital age, using traditional methods makes everything more complicated than it needs to be.<\/li>\n<li class=\"ai-optimize-35\"><strong>Document Collection<\/strong><br \/>\nAsking new hires repeatedly for documents like IDs or certificates takes time and makes the process seem messy. Losing or mixing up papers causes errors and slows things down even more.<\/li>\n<li class=\"ai-optimize-36\"><strong>Disconnected Applicant Tracking<\/strong><br \/>\nUsing spreadsheets to manage applications? Without a proper Applicant Tracking System (ATS), important candidate information can be lost, interviews may be missed, and follow-ups may be delayed. This slows down hiring and lowers the quality of new employees.<\/li>\n<li class=\"ai-optimize-37\"><strong>No Real-Time Progress Tracking<\/strong><br \/>\nIf your HR team can\u2019t easily see what stage an employee is in during onboarding\u2014what documents they\u2019ve submitted, which training they\u2019ve completed, or what tasks are pending\u2014you\u2019re likely working without visibility or control.<\/li>\n<li class=\"ai-optimize-38\"><strong>Learning &amp; Development<\/strong><br \/>\nThrowing generic training materials at every new hire doesn&#8217;t work. Without a structured learning and development plan, employees take longer to become productive and feel less engaged from day one.<\/li>\n<li class=\"ai-optimize-39\"><strong>Not Ready for Remote\/Hybrid Work<\/strong><br \/>\nWith more companies going hybrid or remote, traditional onboarding no longer cuts it. Onboarding documents, welcome kits, and training materials must be accessible digitally for a seamless remote experience.<\/li>\n<\/ul>\n<p class=\"ai-optimize-40\">Now that we\u2019ve seen where things often go wrong, it\u2019s time to focus on doing it right. Let\u2019s look at what makes a great onboarding checklist.<\/p>\n<h2 class=\"ai-optimize-41\"><span class=\"ez-toc-section\" id=\"What_Does_a_Great_Employee_Onboarding_Checklist_Look_Like\"><\/span>What Does a Great Employee Onboarding Checklist Look Like?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p class=\"font-claude-response-body break-words whitespace-normal leading-[1.7] ai-optimize-183\">Here&#8217;s a simple and effective employee onboarding checklist every HR should consider:<\/p>\n<h3 class=\"ai-optimize-208\"><span class=\"ez-toc-section\" id=\"Before_Day_1\"><\/span>Before Day 1<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul class=\"[li_&amp;]:mb-0 [li_&amp;]:mt-1 [li_&amp;]:gap-1 [&amp;:not(:last-child)_ul]:pb-1 [&amp;:not(:last-child)_ol]:pb-1 list-disc flex flex-col gap-1 pl-8 mb-3\">\n<li class=\"whitespace-normal break-words pl-2 ai-optimize-185\">Send a welcome email along with joining instructions.<\/li>\n<li class=\"whitespace-normal break-words pl-2 ai-optimize-186\">Collect documents digitally (PAN, Aadhar, etc.).<\/li>\n<li class=\"whitespace-normal break-words pl-2 ai-optimize-187\">Assign a buddy or mentor to support the new employee.<\/li>\n<li class=\"whitespace-normal break-words pl-2 ai-optimize-188\">Set up work tools and access credentials in advance.<\/li>\n<\/ul>\n<h3 class=\"ai-optimize-209\"><span class=\"ez-toc-section\" id=\"Day_1\"><\/span>Day 1<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul class=\"[li_&amp;]:mb-0 [li_&amp;]:mt-1 [li_&amp;]:gap-1 [&amp;:not(:last-child)_ul]:pb-1 [&amp;:not(:last-child)_ol]:pb-1 list-disc flex flex-col gap-1 pl-8 mb-3\">\n<li class=\"whitespace-normal break-words pl-2 ai-optimize-190\">Introduce the new hire to the entire team.<\/li>\n<li class=\"whitespace-normal break-words pl-2 ai-optimize-191\">Explain the company mission, vision, and values clearly.<\/li>\n<li class=\"whitespace-normal break-words pl-2 ai-optimize-192\">Confirm and introduce the assigned buddy or mentor.<\/li>\n<li class=\"whitespace-normal break-words pl-2 ai-optimize-193\">Walk them through roles, responsibilities, and KPIs.<\/li>\n<li class=\"whitespace-normal break-words pl-2 ai-optimize-194\">Arrange an onboarding lunch or informal interaction<\/li>\n<\/ul>\n<h3 class=\"text-text-100 mt-2 -mb-1 text-base font-bold ai-optimize-195\"><span class=\"ez-toc-section\" id=\"1st_Week\"><\/span>1st Week<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul class=\"[li_&amp;]:mb-0 [li_&amp;]:mt-1 [li_&amp;]:gap-1 [&amp;:not(:last-child)_ul]:pb-1 [&amp;:not(:last-child)_ol]:pb-1 list-disc flex flex-col gap-1 pl-8 mb-3\">\n<li class=\"whitespace-normal break-words pl-2 ai-optimize-196\">Conduct product and service training sessions.<\/li>\n<li class=\"whitespace-normal break-words pl-2 ai-optimize-197\">Schedule department overviews with respective team leads.<\/li>\n<li class=\"whitespace-normal break-words pl-2 ai-optimize-198\">Organize a goal-setting session with the reporting manager.<\/li>\n<li class=\"whitespace-normal break-words pl-2 ai-optimize-199\">Cover all compliance policies including PF, ESI, and tax declarations.<\/li>\n<\/ul>\n<h3 class=\"text-text-100 mt-2 -mb-1 text-base font-bold ai-optimize-200\"><span class=\"ez-toc-section\" id=\"1st_Month\"><\/span>1st Month<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul class=\"[li_&amp;]:mb-0 [li_&amp;]:mt-1 [li_&amp;]:gap-1 [&amp;:not(:last-child)_ul]:pb-1 [&amp;:not(:last-child)_ol]:pb-1 list-disc flex flex-col gap-1 pl-8 mb-3\">\n<li class=\"whitespace-normal break-words pl-2 ai-optimize-201\">Schedule regular 1:1 feedback check-ins with the manager.<\/li>\n<li class=\"whitespace-normal break-words pl-2 ai-optimize-202\">Initiate role-specific skill development programs.<\/li>\n<li class=\"whitespace-normal break-words pl-2 ai-optimize-203\">Define and share clear performance benchmarks with the new hire.<\/li>\n<\/ul>\n<h3 class=\"text-text-100 mt-2 -mb-1 text-base font-bold ai-optimize-204\"><span class=\"ez-toc-section\" id=\"First_90_Days\"><\/span>First 90 Days<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul class=\"[li_&amp;]:mb-0 [li_&amp;]:mt-1 [li_&amp;]:gap-1 [&amp;:not(:last-child)_ul]:pb-1 [&amp;:not(:last-child)_ol]:pb-1 list-disc flex flex-col gap-1 pl-8 mb-3\">\n<li class=\"whitespace-normal break-words pl-2 ai-optimize-205\">Build continuous learning plans for long-term growth.<\/li>\n<li class=\"whitespace-normal break-words pl-2 ai-optimize-206\">Conduct a formal performance review with the employee.<\/li>\n<li class=\"whitespace-normal break-words pl-2 ai-optimize-207\">Confirm employment status and gather feedback from the new hire.<\/li>\n<\/ul>\n<h2 class=\"ai-optimize-67\"><span class=\"ez-toc-section\" id=\"Top_Reasons_to_Automate_Your_Employee_Onboarding_Process\"><\/span>Top Reasons to Automate Your Employee Onboarding Process<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p class=\"ai-optimize-68\">Manual onboarding wastes time and creates inconsistent experiences. The right employee onboarding software lets you easily.<\/p>\n<ul>\n<li class=\"ai-optimize-69\">Automate document collection and profile setup.<\/li>\n<li class=\"ai-optimize-70\">Track checklist progress.<\/li>\n<li class=\"ai-optimize-71\">Assign and notify stakeholders.<\/li>\n<li class=\"ai-optimize-72\">Digitally integrate with attendance, compliance tools and &lt;ahref=&#8221;https:\/\/www.tankhapay.com\/blog\/payroll-software-in-india\/&#8221; target=&#8221;_blank&#8221;&gt;Payroll Software.<\/li>\n<\/ul>\n<p class=\"ai-optimize-73\">Cloud-based HR software offers comprehensive onboarding features that simplify the process and enhance compliance and the new hire experience\u2014making it especially effective for hybrid and remote teams.<\/p>\n<h2 class=\"ai-optimize-74\"><span class=\"ez-toc-section\" id=\"Boost_Employee_Onboarding_with_TankhaPay\"><\/span>Boost Employee Onboarding with TankhaPay<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p class=\"ai-optimize-75\">What if you could eliminate the above inefficiencies with a single, streamlined platform? Tankha is a modern, cloud-based HRMS platform built with real onboarding challenges in mind. Its employee onboarding features are designed to empower HR teams, engage new hires from day one, and ensure compliance without the hassle of paperwork. All the reasons for automating your onboarding process point to one clear answer\u2014TankhaPay offers everything you need in a single, efficient platform.<\/p>\n<p><img decoding=\"async\" class=\"alignnone\" src=\"https:\/\/www.tankhapay.com\/blog\/wp-content\/uploads\/2025\/05\/3.webp\" alt=\"Employee onboarding features - digital KYC, document management, applicant tracking, progress dashboards and HR letters\" width=\"1920\" height=\"1080\" \/><\/p>\n<p class=\"ai-optimize-76\">Here\u2019s how TankhaPay simplifies the employee onboarding process:<\/p>\n<h3 class=\"ai-optimize-77\"><span class=\"ez-toc-section\" id=\"Digital_KYC_E-Signatures\"><\/span>Digital KYC &amp; E-Signatures<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p class=\"ai-optimize-78\">No more email back-and-forth or manual verifications. TankhaPay uses digital KYC and e-signatures to make submitting documents safe, quick, and easy to track.<\/p>\n<h3 class=\"ai-optimize-79\"><span class=\"ez-toc-section\" id=\"Document_Management\"><\/span>Document Management<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p class=\"ai-optimize-80\">All necessary documents\u2014from offer letters to tax declarations\u2014are uploaded, stored, and organised in one place. HR teams can track submissions in real time and send automated reminders.<\/p>\n<h3 class=\"ai-optimize-81\"><span class=\"ez-toc-section\" id=\"Learning_Development\"><\/span>Learning &amp; Development<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p class=\"ai-optimize-82\">Support continuous growth by offering targeted training, monitoring progress, collecting feedback, and maintaining a clear record of employee development and achievements.<\/p>\n<h3 class=\"ai-optimize-83\"><span class=\"ez-toc-section\" id=\"Built-in_Applicant_Tracking_System_ATS\"><\/span>Built-in Applicant Tracking System (ATS)<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p class=\"ai-optimize-84\">TankhaPay includes an integrated ATS, allowing seamless transitions from hiring to onboarding: no data loss, no double entry.<\/p>\n<h3 class=\"ai-optimize-85\"><span class=\"ez-toc-section\" id=\"All_types_of_Employee_Onboarding\"><\/span>All types of Employee Onboarding<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p class=\"ai-optimize-86\">It simplifies the onboarding of remote, hybrid, or full-time employees. Everything is managed on a single platform, from digital document collection to real-time progress tracking. New hires can complete KYC, submit forms, and access training materials from anywhere. HR teams gain complete visibility into each stage, ensuring a smooth and compliant onboarding experience, no matter the work setup.<\/p>\n<h3 class=\"ai-optimize-87\"><span class=\"ez-toc-section\" id=\"Real-Time_Progress_Dashboards\"><\/span>Real-Time Progress Dashboards<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p class=\"ai-optimize-88\">HR can monitor onboarding progress with checklists, timelines, and alerts\u2014always knowing what\u2019s completed and pending.<\/p>\n<h3 class=\"ai-optimize-89\"><span class=\"ez-toc-section\" id=\"HR_Letters\"><\/span>HR Letters<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p class=\"ai-optimize-90\">Create, manage, and send essential HR letters easily\u2014all from one centralised platform. Whether it&#8217;s offer letters, appointment letters, confirmation letters, or relieving documents, streamline the entire documentation process with pre-approved templates and digital signatures. Ensure consistency, save time, and maintain compliance while reducing manual effort and paperwork.<\/p>\n<h2 class=\"ai-optimize-91\"><span class=\"ez-toc-section\" id=\"Did_You_Know_Poor_Employee_Onboarding_Costs_More_Than_You_Think\"><\/span>Did You Know? Poor Employee Onboarding Costs More Than You Think<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p class=\"ai-optimize-92\">Research shows that nearly 1 in 5 employees quit within the first <strong>45 days.<\/strong> Moreover, replacing an employee can cost a company 6 to 9 months\u2019 salary, factoring in recruitment, training, and lost productivity.<\/p>\n<p class=\"ai-optimize-93\">These aren\u2019t just numbers\u2014they reflect the real consequences of ineffective onboarding. When new hires feel lost, unsupported, or disconnected from day one, they\u2019re far more likely to leave early. Every early exit disrupts workflow, lowers team morale, and drains company resources.<\/p>\n<p class=\"ai-optimize-94\">Conversely, a structured and engaging onboarding process builds confidence, reduces ramp-up time, and lays the foundation for long-term success. Companies with strong onboarding processes see <strong>82% higher new hire retention<\/strong> and <strong>70%<\/strong> greater productivity.<\/p>\n<p class=\"ai-optimize-95\">Proper employee onboarding directly impacts:<\/p>\n<ul>\n<li class=\"ai-optimize-96\">Time to productivity-New hires hit the ground running faster.<\/li>\n<li class=\"ai-optimize-97\">Job satisfaction \u2013Clear expectations and early support boost morale.<\/li>\n<li class=\"ai-optimize-98\">Employee engagement-Engaged employees are more loyal and motivated.<\/li>\n<li class=\"ai-optimize-99\">Organisational reputation-A smooth onboarding experience improves employer branding.<\/li>\n<\/ul>\n<p class=\"ai-optimize-100\">Today, when every hire is essential, onboarding must be a top priority\u2014not something to overlook.<\/p>\n<h2 class=\"ai-optimize-101\"><span class=\"ez-toc-section\" id=\"Conclusion_Employee_Onboarding_is_the_Beginning_of_Belonging\"><\/span>Conclusion: Employee Onboarding is the Beginning of Belonging<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p class=\"ai-optimize-102\">A strong new employee onboarding process isn\u2019t just about ticking boxes. It\u2019s about welcoming new hires into your culture, equipping them with the right tools, and enabling them to deliver value from day one.<\/p>\n<p class=\"ai-optimize-103\">Platforms like TankhaPay make this not only possible but seamless. With features built for the challenges of today\u2019s workforce\u2014remote onboarding, digital documentation, role-specific workflows\u2014TankhaPay turns onboarding into an experience that employees remember for the right reasons.<\/p>\n<p class=\"ai-optimize-104\">Ready to transform your onboarding journey? Visit TankhaPay and discover how you can simplify and scale onboarding with confidence.<\/p>\n<p class=\"ai-optimize-105\">For a seamless post-onboarding experience, integrating with a reliable <a href=\"https:\/\/www.tankhapay.com\/blog\/payroll-software-in-india\/\" target=\"_blank\" rel=\"noopener\">Payroll Software in India<\/a> ensures accurate salary processing and compliance from day one.<\/p>\n<h2 class=\"ai-optimize-106\"><span class=\"ez-toc-section\" id=\"Frequently_Asked_Questions\"><\/span>Frequently Asked Questions<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p class=\"ai-optimize-107\"><style>#sp-ea-11724 .spcollapsing { height: 0; overflow: hidden; transition-property: height;transition-duration: 300ms;}#sp-ea-11724.sp-easy-accordion>.sp-ea-single {margin-bottom: 10px; border: 1px solid #e2e2e2; }#sp-ea-11724.sp-easy-accordion>.sp-ea-single>.ea-header a {color: #444;}#sp-ea-11724.sp-easy-accordion>.sp-ea-single>.sp-collapse>.ea-body {background: #fff; color: #444;}#sp-ea-11724.sp-easy-accordion>.sp-ea-single {background: #eee;}#sp-ea-11724.sp-easy-accordion>.sp-ea-single>.ea-header a .ea-expand-icon { float: left; color: #444;font-size: 16px;}<\/style><div id=\"sp_easy_accordion-1748428432\"><div id=\"sp-ea-11724\" class=\"sp-ea-one sp-easy-accordion\" data-ea-active=\"ea-click\" data-ea-mode=\"vertical\" data-preloader=\"\" data-scroll-active-item=\"\" data-offset-to-scroll=\"0\"><div class=\"ea-card ea-expand sp-ea-single\"><h3 class=\"ea-header\"><span class=\"ez-toc-section\" id=\"What_is_onboarding\"><\/span><a class=\"collapsed\" id=\"ea-header-117240\" role=\"button\" data-sptoggle=\"spcollapse\" data-sptarget=\"#collapse117240\" aria-controls=\"collapse117240\" href=\"#\" aria-expanded=\"true\" tabindex=\"0\"><i aria-hidden=\"true\" role=\"presentation\" class=\"ea-expand-icon eap-icon-ea-expand-minus\"><\/i> What is onboarding?<\/a><span class=\"ez-toc-section-end\"><\/span><\/h3><div class=\"sp-collapse spcollapse collapsed show\" id=\"collapse117240\" data-parent=\"#sp-ea-11724\" role=\"region\" aria-labelledby=\"ea-header-117240\"> <div class=\"ea-body\"><p><span style=\"font-weight: 400\">Onboarding integrates a new hire into a company by providing them with the tools, information, and support they need to do their job well.<\/span><\/p><\/div><\/div><\/div><div class=\"ea-card sp-ea-single\"><h3 class=\"ea-header\"><span class=\"ez-toc-section\" id=\"What_is_the_onboarding_process\"><\/span><a class=\"collapsed\" id=\"ea-header-117241\" role=\"button\" data-sptoggle=\"spcollapse\" data-sptarget=\"#collapse117241\" aria-controls=\"collapse117241\" href=\"#\" aria-expanded=\"false\" tabindex=\"0\"><i aria-hidden=\"true\" role=\"presentation\" class=\"ea-expand-icon eap-icon-ea-expand-plus\"><\/i> What is the onboarding process?<\/a><span class=\"ez-toc-section-end\"><\/span><\/h3><div class=\"sp-collapse spcollapse \" id=\"collapse117241\" data-parent=\"#sp-ea-11724\" role=\"region\" aria-labelledby=\"ea-header-117241\"> <div class=\"ea-body\"><p><span style=\"font-weight: 400\">It includes documentation, orientation, training, setting up workstations, and familiarising employees with company policies and their teams.<\/span><\/p><\/div><\/div><\/div><div class=\"ea-card sp-ea-single\"><h3 class=\"ea-header\"><span class=\"ez-toc-section\" id=\"How_long_should_onboarding_last\"><\/span><a class=\"collapsed\" id=\"ea-header-117242\" role=\"button\" data-sptoggle=\"spcollapse\" data-sptarget=\"#collapse117242\" aria-controls=\"collapse117242\" href=\"#\" aria-expanded=\"false\" tabindex=\"0\"><i aria-hidden=\"true\" role=\"presentation\" class=\"ea-expand-icon eap-icon-ea-expand-plus\"><\/i> How long should onboarding last?<\/a><span class=\"ez-toc-section-end\"><\/span><\/h3><div class=\"sp-collapse spcollapse \" id=\"collapse117242\" data-parent=\"#sp-ea-11724\" role=\"region\" aria-labelledby=\"ea-header-117242\"> <div class=\"ea-body\"><p><span style=\"font-weight: 400\">Onboarding usually takes 30 to 90 days but can be longer depending on the job and the company's needs.<\/span><\/p><\/div><\/div><\/div><div class=\"ea-card sp-ea-single\"><h3 class=\"ea-header\"><span class=\"ez-toc-section\" id=\"What_is_employee_onboarding_for\"><\/span><a class=\"collapsed\" id=\"ea-header-117243\" role=\"button\" data-sptoggle=\"spcollapse\" data-sptarget=\"#collapse117243\" aria-controls=\"collapse117243\" href=\"#\" aria-expanded=\"false\" tabindex=\"0\"><i aria-hidden=\"true\" role=\"presentation\" class=\"ea-expand-icon eap-icon-ea-expand-plus\"><\/i> What is employee onboarding for?<\/a><span class=\"ez-toc-section-end\"><\/span><\/h3><div class=\"sp-collapse spcollapse \" id=\"collapse117243\" data-parent=\"#sp-ea-11724\" role=\"region\" aria-labelledby=\"ea-header-117243\"> <div class=\"ea-body\"><p><span style=\"font-weight: 400\">Employee onboarding helps new hires settle into the company by giving them the tools, information, and support they need to do well. It builds the base for their productivity, involvement, and staying with the company long-term.<\/span><\/p><\/div><\/div><\/div><div class=\"ea-card sp-ea-single\"><h3 class=\"ea-header\"><span class=\"ez-toc-section\" id=\"What_is_induction_in_HR\"><\/span><a class=\"collapsed\" id=\"ea-header-117244\" role=\"button\" data-sptoggle=\"spcollapse\" data-sptarget=\"#collapse117244\" aria-controls=\"collapse117244\" href=\"#\" aria-expanded=\"false\" tabindex=\"0\"><i aria-hidden=\"true\" role=\"presentation\" class=\"ea-expand-icon eap-icon-ea-expand-plus\"><\/i> What is induction in HR?<\/a><span class=\"ez-toc-section-end\"><\/span><\/h3><div class=\"sp-collapse spcollapse \" id=\"collapse117244\" data-parent=\"#sp-ea-11724\" role=\"region\" aria-labelledby=\"ea-header-117244\"> <div class=\"ea-body\"><p><span style=\"font-weight: 400\">Induction in HR means officially welcoming new employees and introducing them to the company, its culture, rules, and their roles. It helps new hires settle in smoothly and understand what\u2019s expected of them.<\/span><\/p><\/div><\/div><\/div><div class=\"ea-card sp-ea-single\"><h3 class=\"ea-header\"><span class=\"ez-toc-section\" id=\"What_is_perfect_onboarding\"><\/span><a class=\"collapsed\" id=\"ea-header-117245\" role=\"button\" data-sptoggle=\"spcollapse\" data-sptarget=\"#collapse117245\" aria-controls=\"collapse117245\" href=\"#\" aria-expanded=\"false\" tabindex=\"0\"><i aria-hidden=\"true\" role=\"presentation\" class=\"ea-expand-icon eap-icon-ea-expand-plus\"><\/i> What is perfect onboarding?<\/a><span class=\"ez-toc-section-end\"><\/span><\/h3><div class=\"sp-collapse spcollapse \" id=\"collapse117245\" data-parent=\"#sp-ea-11724\" role=\"region\" aria-labelledby=\"ea-header-117245\"> <div class=\"ea-body\"><p><span style=\"font-weight: 400\">Perfect onboarding is a smooth, organised process that gives new hires the tools, knowledge, and help they need to do well. It builds confidence, involvement, and a strong bond with the company from the very start.<\/span><\/p><\/div><\/div><\/div><div class=\"ea-card sp-ea-single\"><h3 class=\"ea-header\"><span class=\"ez-toc-section\" id=\"What_is_the_best_onboarding_software\"><\/span><a class=\"collapsed\" id=\"ea-header-117246\" role=\"button\" data-sptoggle=\"spcollapse\" data-sptarget=\"#collapse117246\" aria-controls=\"collapse117246\" href=\"#\" aria-expanded=\"false\" tabindex=\"0\"><i aria-hidden=\"true\" role=\"presentation\" class=\"ea-expand-icon eap-icon-ea-expand-plus\"><\/i> What is the best onboarding software?<\/a><span class=\"ez-toc-section-end\"><\/span><\/h3><div class=\"sp-collapse spcollapse \" id=\"collapse117246\" data-parent=\"#sp-ea-11724\" role=\"region\" aria-labelledby=\"ea-header-117246\"> <div class=\"ea-body\"><p><span style=\"font-weight: 400\">The best onboarding software integrates document management, digital KYC, learning tools, and progress tracking. <\/span><b>TankhaPay<\/b><span style=\"font-weight: 400\"> is a leading example with its end-to-end onboarding features tailored for modern workforces.<\/span><\/p><\/div><\/div><\/div><script type=\"application\/ld+json\">{ \"@context\": \"https:\/\/schema.org\", \"@type\": \"FAQPage\", \"@id\": \"sp-ea-schema-11724-69d475910f325\", \"mainEntity\": [{ \"@type\": \"Question\", \"name\": \" What is onboarding?\", \"acceptedAnswer\": { \"@type\": \"Answer\", \"text\": \"Onboarding integrates a new hire into a company by providing them with the tools, information, and support they need to do their job well.\" } },{ \"@type\": \"Question\", \"name\": \"What is the onboarding process?\", \"acceptedAnswer\": { \"@type\": \"Answer\", \"text\": \"It includes documentation, orientation, training, setting up workstations, and familiarising employees with company policies and their teams.\" } },{ \"@type\": \"Question\", \"name\": \"How long should onboarding last?\", \"acceptedAnswer\": { \"@type\": \"Answer\", \"text\": \"Onboarding usually takes 30 to 90 days but can be longer depending on the job and the company's needs.\" } },{ \"@type\": \"Question\", \"name\": \"What is employee onboarding for?\", \"acceptedAnswer\": { \"@type\": \"Answer\", \"text\": \"Employee onboarding helps new hires settle into the company by giving them the tools, information, and support they need to do well. 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Improve retention, engagement &amp; efficiency\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.tankhapay.com\/blog\/employee-onboarding-in-india-best-practices-for-hr-teams\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Employee Onboarding in India: Best Practices for HR Teams\" \/>\n<meta property=\"og:description\" content=\"Discover how to build an effective employee onboarding process in 2025. 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