{"id":12845,"date":"2026-04-03T15:04:49","date_gmt":"2026-04-03T09:34:49","guid":{"rendered":"https:\/\/www.tankhapay.com\/blog\/?p=12845"},"modified":"2026-08-24T12:43:28","modified_gmt":"2026-08-24T07:13:28","slug":"payroll-errors","status":"publish","type":"post","link":"https:\/\/www.tankhapay.com\/blog\/payroll-errors\/","title":{"rendered":"Payroll Errors &#038; How to Fix Them | Solutions and Best Practices"},"content":{"rendered":"<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_78 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 eztoc-toggle-hide-by-default' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.tankhapay.com\/blog\/payroll-errors\/#What_Is_a_Payroll_Error\" >What Is a Payroll Error?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.tankhapay.com\/blog\/payroll-errors\/#10_Most_Common_Payroll_Errors_in_India_With_Penalty_Exposure\" >10 Most Common Payroll Errors in India With Penalty Exposure<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.tankhapay.com\/blog\/payroll-errors\/#Error_1_Wrong_PF_Wage_Base\" >Error 1: Wrong PF Wage Base<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.tankhapay.com\/blog\/payroll-errors\/#Error_2_Incorrect_Salary_Structure_Labour_Codes_Violation\" >Error 2: Incorrect Salary Structure (Labour Codes Violation)<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.tankhapay.com\/blog\/payroll-errors\/#Error_3_Late_TDS_Deposit\" >Error 3: Late TDS Deposit<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.tankhapay.com\/blog\/payroll-errors\/#Error_4_ESI_Eligibility_Not_Refreshed_After_Increments\" >Error 4: ESI Eligibility Not Refreshed After Increments<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.tankhapay.com\/blog\/payroll-errors\/#Error_6_Multi-State_PT_Errors\" >Error 6: Multi-State PT Errors<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/www.tankhapay.com\/blog\/payroll-errors\/#Error_7_F_F_Settlement_Delay\" >Error 7: F&amp;F Settlement Delay<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/www.tankhapay.com\/blog\/payroll-errors\/#Error_8_Fixed-Term_Gratuity_Miscalculation\" >Error 8: Fixed-Term Gratuity Miscalculation<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/www.tankhapay.com\/blog\/payroll-errors\/#Error_9_Incorrect_Overtime_Calculation\" >Error 9: Incorrect Overtime Calculation<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/www.tankhapay.com\/blog\/payroll-errors\/#Error_10_No_Payroll_Audit_Trail\" >Error 10: No Payroll Audit Trail<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-12\" href=\"https:\/\/www.tankhapay.com\/blog\/payroll-errors\/#How_to_Fix_a_Payroll_Error_5-Step_Process\" >How to Fix a Payroll Error 5-Step Process<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-13\" href=\"https:\/\/www.tankhapay.com\/blog\/payroll-errors\/#Step_1_Identify_the_Root_Cause\" >Step 1: Identify the Root Cause<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-14\" href=\"https:\/\/www.tankhapay.com\/blog\/payroll-errors\/#Step_2_Verify_Against_Source_Documents\" >Step 2: Verify Against Source Documents<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-15\" href=\"https:\/\/www.tankhapay.com\/blog\/payroll-errors\/#Step_3_Correct_the_Payroll_System\" >Step 3: Correct the Payroll System<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-16\" href=\"https:\/\/www.tankhapay.com\/blog\/payroll-errors\/#Step_4_Communicate_to_the_Employee_in_Writing\" >Step 4: Communicate to the Employee in Writing<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-17\" href=\"https:\/\/www.tankhapay.com\/blog\/payroll-errors\/#Step_5_Document_for_the_Audit_Trail\" >Step 5: Document for the Audit Trail<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-18\" href=\"https:\/\/www.tankhapay.com\/blog\/payroll-errors\/#What_Is_a_Payroll_Audit\" >What Is a Payroll Audit?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-19\" href=\"https:\/\/www.tankhapay.com\/blog\/payroll-errors\/#Frequently_Asked_Questions\" >Frequently Asked Questions<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-20\" href=\"https:\/\/www.tankhapay.com\/blog\/payroll-errors\/#What_is_a_payroll_error\" >What is a payroll error?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-21\" href=\"https:\/\/www.tankhapay.com\/blog\/payroll-errors\/#How_should_employers_handle_payroll_mistakes\" >How should employers handle payroll mistakes?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-22\" href=\"https:\/\/www.tankhapay.com\/blog\/payroll-errors\/#Are_payroll_errors_illegal\" >Are payroll errors illegal?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-23\" href=\"https:\/\/www.tankhapay.com\/blog\/payroll-errors\/#When_should_payroll_corrections_be_made\" >When should payroll corrections be made?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-24\" href=\"https:\/\/www.tankhapay.com\/blog\/payroll-errors\/#What_is_a_payroll_error_letter\" >What is a payroll error letter?<\/a><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<p><!-- TankhaPay Blog \u2014 TL;DR Dropdown (Payroll Errors India) --><\/p>\n<details style=\"border: 1px solid #DCE8F7; border-radius: 10px; overflow: hidden; margin: 32px 0; max-width: 870px; font-family: inherit;\" open=\"\">\n<summary style=\"background: #004899; padding: 13px 20px; cursor: pointer; color: #ffffff; font-size: 13px; font-weight: 500; letter-spacing: 0.2px; text-transform: uppercase; list-style: none; display: flex; align-items: center; justify-content: space-between;\">TL;DR \u2014 4 things to know before you read<br \/>\n\u25bc<\/summary>\n<div style=\"display: table; width: 100%; box-sizing: border-box; padding: 10px 20px; border-bottom: 1px solid #EFF4FB; background: #FFFFFF;\">\n<div style=\"display: table-cell; width: 30px; vertical-align: middle;\">\n<div style=\"width: 22px; height: 22px; background: #EFF6FF; color: #004899; font-size: 11px; font-weight: bold; border-radius: 50%; text-align: center; line-height: 22px;\">1<\/div>\n<\/div>\n<div style=\"display: table-cell; vertical-align: middle; padding-left: 10px;\">\n<p style=\"margin: 0; font-size: 13px; color: #1a1a1a; line-height: 1.55;\">Most Indian payroll errors are not obvious. They build up silently in the calculation logic \u2014 <strong>wrong PF wage base, wrong ESI threshold, wrong salary structure<\/strong> \u2014 and surface only during an EPFO audit, an IT assessment, or a labour inspection. By then, the penalties are already compounding.<\/p>\n<\/div>\n<\/div>\n<div style=\"display: table; width: 100%; box-sizing: border-box; padding: 10px 20px; border-bottom: 1px solid #EFF4FB; background: #F7FAFF;\">\n<div style=\"display: table-cell; width: 30px; vertical-align: middle;\">\n<div style=\"width: 22px; height: 22px; background: #EFF6FF; color: #004899; font-size: 11px; font-weight: bold; border-radius: 50%; text-align: center; line-height: 22px;\">2<\/div>\n<\/div>\n<div style=\"display: table-cell; vertical-align: middle; padding-left: 10px;\">\n<p style=\"margin: 0; font-size: 13px; color: #1a1a1a; line-height: 1.55;\">A Ministry of Labour &amp; Employment report found that <strong>67% of labour violations at registered Indian establishments involve incorrect wage calculation<\/strong> \u2014 not fraud, but payroll misconfiguration and outdated rates nobody caught until an audit.<\/p>\n<\/div>\n<\/div>\n<div style=\"display: table; width: 100%; box-sizing: border-box; padding: 10px 20px; border-bottom: 1px solid #EFF4FB; background: #FFFFFF;\">\n<div style=\"display: table-cell; width: 30px; vertical-align: middle;\">\n<div style=\"width: 22px; height: 22px; background: #EFF6FF; color: #004899; font-size: 11px; font-weight: bold; border-radius: 50%; text-align: center; line-height: 22px;\">3<\/div>\n<\/div>\n<div style=\"display: table-cell; vertical-align: middle; padding-left: 10px;\">\n<p style=\"margin: 0; font-size: 13px; color: #1a1a1a; line-height: 1.55;\">The <strong>2025 Labour Codes and Income Tax Act 2025 (from April 2026)<\/strong> added four new error categories: wrong salary structure (50% basic rule), delayed F&amp;F (now 2 working days), fixed-term gratuity miscalculation (now after 1 year), and <strong>wrong TDS form references<\/strong> (Form 24Q replaced by Form 138).<\/p>\n<\/div>\n<\/div>\n<div style=\"display: table; width: 100%; box-sizing: border-box; padding: 10px 20px; background: #F7FAFF;\">\n<div style=\"display: table-cell; width: 30px; vertical-align: middle;\">\n<div style=\"width: 22px; height: 22px; background: #EFF6FF; color: #004899; font-size: 11px; font-weight: bold; border-radius: 50%; text-align: center; line-height: 22px;\">4<\/div>\n<\/div>\n<div style=\"display: table-cell; vertical-align: middle; padding-left: 10px;\">\n<p style=\"margin: 0; font-size: 13px; color: #1a1a1a; line-height: 1.55;\">Fixing a payroll error correctly takes <strong>five steps<\/strong>: identify the cause \u2192 verify with source documents \u2192 correct the payroll system \u2192 notify the employee in writing \u2192 document the correction for audit. <strong>Step five is the most commonly skipped<\/strong> \u2014 and the one that matters most when an inspector asks.<\/p>\n<\/div>\n<\/div>\n<\/details>\n<p><span style=\"font-weight: 400;\">A textile business in Surat with 84 employees had been running payroll correctly for six years. Salaries paid on time, PF deposited by the 15th, and ESI contributions filed every month.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In February 2026, they received a Section 7A enquiry from the EPFO.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The issue: their payroll system was calculating PF on a wage base that excluded a monthly &#8220;attendance incentive&#8221; paid to shop-floor workers. Under the EPFO&#8217;s wage definition, that incentive was part of wages. Every month for six years, PF had been calculated on a slightly wrong base \u2014 the difference per employee was small, but across 84 employees over 72 months, the arrear came to \u20b914.7 lakh. Plus 12% annual interest. Plus damages.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Payroll was not inaccurate in any way they could see. The error was invisible inside the configuration.<\/span><\/p>\n<blockquote><p><i><span style=\"font-weight: 400;\">&#8220;Most payroll errors in India are not about intent, hey&#8217;re about outdated assumptions baked into payroll systems that nobody has checked since the setup. The penalties are the same either way.&#8221;<\/span><\/i><br \/>\n<b>FuturexSolutions India Payroll Compliance Guide, April 2026<\/b><\/p><\/blockquote>\n<p><i><span style=\"font-weight: 400;\">Payroll errors<\/span><\/i><span style=\"font-weight: 400;\"> in India are dangerous precisely because they do not announce themselves. They compound quietly until an inspection makes them visible.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"What_Is_a_Payroll_Error\"><\/span><span style=\"font-weight: 400;\">What Is a Payroll Error?<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><i><span style=\"font-weight: 400;\">A payroll error is any inaccuracy in the calculation, deduction, or reporting of employee compensation including wrong salary amounts, incorrect statutory contributions (PF, ESI, PT, TDS), missed payments, or misclassified employee types that results in either incorrect take-home pay or non-compliant statutory filings.<\/span><\/i><\/p>\n<p><span style=\"font-weight: 400;\">Payroll mistakes in India have repercussions from five different regulatory bodies, namely the Income Tax Department (TDS), EPFO (PF), ESIC (ESI), State Labour Departments (wages and overtime), and State PT Authorities, each having their own set of penalties. One wrong setting can cause multiple penalties at once.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"10_Most_Common_Payroll_Errors_in_India_With_Penalty_Exposure\"><\/span><span style=\"font-weight: 400;\">10 Most Common Payroll Errors in India With Penalty Exposure<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<h3><span class=\"ez-toc-section\" id=\"Error_1_Wrong_PF_Wage_Base\"><\/span><span style=\"font-weight: 400;\">Error 1: Wrong PF Wage Base<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><b>What happens:<\/b><span style=\"font-weight: 400;\"> PF calculation is done using a wage base that does not include certain components which the EPFO categorizes as wages, attendance incentives, special allowance schemes structured not to be subjected to PF, or variable compensation that is classified as non-wages. This calculation method is mathematically correct. However, the wage base is not.<\/span><\/p>\n<p><b>The 2026 Labour Codes addition:<\/b><span style=\"font-weight: 400;\"> After November 2025, the basic wage rule will require the sum of basic and DA to constitute at least 50% of the CTC. Structures which were made to minimize PF outgo by maintaining the basic wage low would now be violating the definition of wage, and any new joiners being recruited using the same template are accumulating new arrears.<\/span><\/p>\n<p><b>Penalty:<\/b><span style=\"font-weight: 400;\"> EPFO Section 14B damages are 5%-25% of the arrear amount and 12% per annum interest from the date of default. There is no limitation on the arrear period.<\/span><\/p>\n<p><b>Fix:<\/b><span style=\"font-weight: 400;\"> Audit PF wage base against the EPFO&#8217;s definition of &#8220;basic wages&#8221; under the EPF Act. Verify every component in your salary structure. Update the <a href=\"https:\/\/www.tankhapay.com\/payroll\/payroll-management-system\">payroll system&#8217;s wage configuration<\/a> before the next ECR cycle.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Error_2_Incorrect_Salary_Structure_Labour_Codes_Violation\"><\/span><span style=\"font-weight: 400;\">Error 2: Incorrect Salary Structure (Labour Codes Violation)<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><b>What happens:<\/b><span style=\"font-weight: 400;\"> Basic salary less than 50% of CTC. This was typical before <a href=\"https:\/\/www.tankhapay.com\/blog\/labour-codes\/\">Labour Codes<\/a> as having a low basic salary meant low PF and gratuity liability. Starting November 2025, this will be a violation of the Code on Wages.<\/span><\/p>\n<p><i><span style=\"font-weight: 400;\">This is the most common mistake in India\u2019s payroll landscape in 2026. Any business which has not evaluated its salary structures since October 2025 definitely has some employees on non-compliant structures.<\/span><\/i><\/p>\n<p><b>Consequence:<\/b><span style=\"font-weight: 400;\"> Every new hire onboarded on a non-compliant structure creates incorrect PF deductions and incorrect gratuity provisioning from day one. The arrears grow every cycle.<\/span><\/p>\n<p><b>Fix:<\/b><span style=\"font-weight: 400;\"> Pull every active salary structure. Calculate basic+DA as a percentage of CTC for each grade. Any structure below 50% must be revised. For existing employees, the revision is prospective, but new hires go on compliant structures immediately.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Error_3_Late_TDS_Deposit\"><\/span><span style=\"font-weight: 400;\">Error 3: Late TDS Deposit<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><b>What happens:<\/b><span style=\"font-weight: 400;\"> TDS deducted from employee salaries is not deposited by the 7th of the following month. This is the tightest statutory deadline in payroll two weeks earlier than PF and ESI.<\/span><\/p>\n<p><b>Penalty:<\/b><span style=\"font-weight: 400;\"> Section 234E of the Income Tax Act 2025 (previously 234E of the IT Act 1961)\u00a0 \u20b9200 per day per challan from the due date until the date of filing, subject to a maximum of the tax amount. Section 271H adds up to \u20b91 lakh for failure to file the quarterly return (now Form 138 under ITA 2025, not Form 24Q).<\/span><\/p>\n<p><b>2026 update:<\/b><span style=\"font-weight: 400;\"> In case your payroll software continues using references for Form 24Q or Section 192, it is submitting the wrong forms since April 2026. The correct references are Form 138 (quarterly return) and Form 130 (employee TDS certificate).<\/span><\/p>\n<p><b>Fix:<\/b><span style=\"font-weight: 400;\"> Set the TDS deposit as the first deadline in your monthly payroll calendar, not the last. If payroll closes on the 25th, TDS must be deposited before the month ends. Do not wait for the 6th.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Error_4_ESI_Eligibility_Not_Refreshed_After_Increments\"><\/span><span style=\"font-weight: 400;\">Error 4: ESI Eligibility Not Refreshed After Increments<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><b>What happens:<\/b><span style=\"font-weight: 400;\"> An employee paid \u20b919,000 per month gets a mid-year hike to \u20b922,500 per month. The payroll team tags the employee as \u201cESI exempt\u201d for the new salary without observing the ESIC provision where those who cross \u20b921,000 during the mid-year still qualify until the completion of their contribution period (October or March).<\/span><\/p>\n<p><b>Penalty:<\/b><span style=\"font-weight: 400;\">\u00a0 ESIC Section 45A \u2013 contribution arrears and a fine which could be three times the amount of contribution arrears. For unintentional calculation error, there is an arrear payment and 12 percent interest.<\/span><\/p>\n<p><b>Fix:<\/b><span style=\"font-weight: 400;\"> ESI eligibility does not switch immediately at the threshold. Employees who cross \u20b921,000 mid-period remain covered until the end of the six-monthly ESIC contribution period. Configure this rule in your payroll system explicitly.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Error_6_Multi-State_PT_Errors\"><\/span><span style=\"font-weight: 400;\">Error 6: Multi-State PT Errors<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><b>What happens:<\/b><span style=\"font-weight: 400;\"> You open an office in Bengaluru with headquarters in Mumbai. The Payroll template uses the PT slab of Maharashtra for your entire team. Karnataka has its own slabs and different deadlines for filling the forms, and now, from 2025, the applicability limit has also been reduced to 10 members from 50.<\/span><\/p>\n<p><b>Penalty: <\/b><span style=\"font-weight: 400;\">Penalties vary under state-level PT Acts. In Karnataka, you need to pay a penalty of 2 times the amount of PT and interest. In Maharashtra, there is a penalty for late remittance. Both the state authorities operate independently.<\/span><\/p>\n<p><b>Fix:<\/b><span style=\"font-weight: 400;\"> PT is state-specific and employee-location-specific. Your payroll system must have a state tag on every employee record that drives the correct PT slab, not a national default.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Error_7_F_F_Settlement_Delay\"><\/span><span style=\"font-weight: 400;\">Error 7: F&amp;F Settlement Delay<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><b>What happens:<\/b><span style=\"font-weight: 400;\"> An employee quits the company. F&amp;F settlement requires three weeks to be completed due to a lack of coordination between payroll, HR, and finance departments.<\/span><\/p>\n<p><b>2026 Labour Codes update:<\/b><span style=\"font-weight: 400;\"> The Code on Wages, 2019 (operative from November 2025), requires F&amp;F settlement within <\/span><b>two working days<\/b><span style=\"font-weight: 400;\"> of the last working day. The previous norm of 30\u201345 days is no longer legally defensible.<\/span><\/p>\n<p><b>Penalty:<\/b><span style=\"font-weight: 400;\">\u00a0 employee files a case before the Labour Authority. The employer is compelled to pay the deducted sum along with compensation. Repeated violations would invite criminal charges.<\/span><\/p>\n<p><b>Fix:<\/b><span style=\"font-weight: 400;\"> Build F&amp;F as a parallel workflow that begins on the employee&#8217;s notice submission, not on their last day. Finance, IT, payroll, and HR approvals must complete within the two-day window.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Error_8_Fixed-Term_Gratuity_Miscalculation\"><\/span><span style=\"font-weight: 400;\">Error 8: Fixed-Term Gratuity Miscalculation<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><b>What happens:<\/b><span style=\"font-weight: 400;\"> An employee on a fixed-term contract ends his employment period after 14 months. No gratuity is provided by the payroll team because of the previous requirement of 5 years of continuous service.<\/span><\/p>\n<p><b>2026 Labour Codes update:<\/b><span style=\"font-weight: 400;\"> Under the Code on Social Security, 2020 (operative November 2025), fixed-term employees are eligible for gratuity after <\/span><b>one year of service<\/b><span style=\"font-weight: 400;\">, not five.<\/span><\/p>\n<p><b>Penalty:<\/b><span style=\"font-weight: 400;\"> Payment of Gratuity Act, 1972 employer liable for the gratuity amount plus 10% p.a. interest from the due date. If non-payment is found to be wilful, criminal prosecution under the Act.<\/span><\/p>\n<p><b>Fix:<\/b><span style=\"font-weight: 400;\"> All fixed-term employees completing 12 months or more must be evaluated for gratuity on exit. Payroll systems that do not have a fixed-term gratuity flag need to be configured or manually checked on every F&amp;F.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Error_9_Incorrect_Overtime_Calculation\"><\/span><span style=\"font-weight: 400;\">Error 9: Incorrect Overtime Calculation<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><b>What happens:<\/b><span style=\"font-weight: 400;\"> Overtime is paid at the normal rate and not at 2x that rate. Or overtime calculation is done incorrectly using the attendance record.<\/span><\/p>\n<p><b>Legal basis:<\/b><span style=\"font-weight: 400;\"> Payment of overtime must be made at 2x the ordinary rate of wages under the Factory Act and state shop and establishment laws.<\/span><\/p>\n<p><b>Penalty:<\/b><span style=\"font-weight: 400;\"> State Labor Department penalty of \u20b910,000 to \u20b950,000 under respective state acts, with provision for back payment of the differential amount.<\/span><\/p>\n<p><b>Fix:<\/b><span style=\"font-weight: 400;\">\u00a0 The formula used to calculate the overtime payment must be 2x the ordinary wage rate and must use the statutory definition of wages. Check the settings in your payroll software for the correct rate of overtime.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Error_10_No_Payroll_Audit_Trail\"><\/span><span style=\"font-weight: 400;\">Error 10: No Payroll Audit Trail<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><b>What happens:<\/b><span style=\"font-weight: 400;\"> A mistake in salary has been corrected midway. There is no evidence of the name of the person correcting, what has been changed, and why. When an auditor of EPFO seeks the difference between the two months\u2019 ECR filing, there is no response.<\/span><\/p>\n<p><b>Consequence:<\/b><span style=\"font-weight: 400;\"> Variances in the payroll are regarded as suspicious by the EPFO and Income Tax assessor. An authentic correction without any proof cannot be differentiated from any manipulation.<\/span><\/p>\n<p><b>Fix:<\/b><span style=\"font-weight: 400;\">The payroll software, with a system of maker-checker verification, will automatically leave an audit trail behind. Correction done manually needs to have the record of why it happened, figures before and after, and approval.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"How_to_Fix_a_Payroll_Error_5-Step_Process\"><\/span><span style=\"font-weight: 400;\">How to Fix a Payroll Error 5-Step Process<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<h3><span class=\"ez-toc-section\" id=\"Step_1_Identify_the_Root_Cause\"><\/span><span style=\"font-weight: 400;\">Step 1: Identify the Root Cause<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Do not just correct the output. Find the source was it a configuration error in the payroll system, a data entry mistake, a missing input from attendance, or a rule that was not updated when regulations changed? Root cause analysis prevents the same error in the next cycle.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Step_2_Verify_Against_Source_Documents\"><\/span><span style=\"font-weight: 400;\">Step 2: Verify Against Source Documents<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Match up the mistake with employment contracts, attendance documents, leave documents, salary revision letters, and statutory rates. Mistakes must be fixed according to the source documents; it must not only look right.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Step_3_Correct_the_Payroll_System\"><\/span><span style=\"font-weight: 400;\">Step 3: Correct the Payroll System<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Correct the problem in the payroll system, and not just the output results. If the error occurs because the wage base for PF is wrong, make sure that you change the wage base. Otherwise, making a correction in the ECR will lead to the same mistake next month.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Step_4_Communicate_to_the_Employee_in_Writing\"><\/span><span style=\"font-weight: 400;\">Step 4: Communicate to the Employee in Writing<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">A payroll correction not communicated through writing can lead to disputes. Employees who receive an unexpected deduction or credit will lodge complaints without knowing the reason. Follow the template of the error letter provided below.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Step_5_Document_for_the_Audit_Trail\"><\/span><span style=\"font-weight: 400;\">Step 5: Document for the Audit Trail<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Document the correction in the change log of your payroll system as to what was corrected, why it was corrected, and when. In case the payroll system doesn\u2019t have a change log, maintain a separate correction log.<\/span><br \/>\n<!-- TankhaPay Blog \u2014 Payroll Error Penalty Exposure Table | Paste into HTML editor --><\/p>\n<div style=\"overflow: hidden; border-radius: 10px; border: 1px solid #DCE8F7; margin: 32px 0;\">\n<div style=\"background: #FEE2E2; padding: 11px 18px; border-bottom: 1px solid #FCA5A5;\">\n<p style=\"margin: 0 0 3px; font-size: 13px; font-weight: bold; color: #b91c1c;\">Payroll Error Penalty Exposure \u2014 India 2026<\/p>\n<\/div>\n<div style=\"overflow-x: auto;\">\n<table style=\"width: 100%; border-collapse: collapse; font-size: 12.5px; font-family: inherit; line-height: 1.5;\">\n<thead>\n<tr>\n<th style=\"background-color: #004899; color: #ffffff; padding: 11px 14px; text-align: left; font-weight: 500; width: 22%;\" scope=\"col\">Error<\/th>\n<th style=\"background-color: #004899; color: #ffffff; padding: 11px 14px; text-align: left; font-weight: 500; width: 22%;\" scope=\"col\">Governing Law<\/th>\n<th style=\"background-color: #004899; color: #ffffff; padding: 11px 14px; text-align: left; font-weight: 500; width: 38%;\" scope=\"col\">Penalty<\/th>\n<th style=\"background-color: #004899; color: #ffffff; padding: 11px 14px; text-align: left; font-weight: 500; width: 18%;\" scope=\"col\">Resolution<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr style=\"background-color: #ffffff; border-bottom: 1px solid #DCE8F7;\">\n<td style=\"padding: 10px 14px; font-weight: 600; color: #0d1117; vertical-align: top;\">Late TDS deposit<\/td>\n<td style=\"padding: 10px 14px; color: #555555; vertical-align: top;\">ITA 2025, S.234E &amp; S.271H<\/td>\n<td style=\"padding: 10px 14px; color: #b91c1c; font-weight: 500; vertical-align: top;\">\u20b9200\/day per challan + up to \u20b91L under S.271H<\/td>\n<td style=\"padding: 10px 14px; vertical-align: top;\"><span style=\"background: #DCFCE7; color: #16a34a; font-size: 10px; font-weight: bold; padding: 2px 8px; border-radius: 20px; white-space: nowrap;\">Immediate<\/span><\/td>\n<\/tr>\n<tr style=\"background-color: #f7faff; border-bottom: 1px solid #DCE8F7;\">\n<td style=\"padding: 10px 14px; font-weight: 600; color: #0d1117; vertical-align: top;\">Late PF deposit<\/td>\n<td style=\"padding: 10px 14px; color: #555555; vertical-align: top;\">EPF Act, S.14B<\/td>\n<td style=\"padding: 10px 14px; color: #b91c1c; font-weight: 500; vertical-align: top;\">5\u201325% damages on arrear + 12% p.a. interest<\/td>\n<td style=\"padding: 10px 14px; vertical-align: top;\"><span style=\"background: #FEF3C7; color: #d97706; font-size: 10px; font-weight: bold; padding: 2px 8px; border-radius: 20px; white-space: nowrap;\">1\u20133 months<\/span><\/td>\n<\/tr>\n<tr style=\"background-color: #ffffff; border-bottom: 1px solid #DCE8F7;\">\n<td style=\"padding: 10px 14px; font-weight: 600; color: #0d1117; vertical-align: top;\">Late ESI deposit<\/td>\n<td style=\"padding: 10px 14px; color: #555555; vertical-align: top;\">ESI Act, S.45A<\/td>\n<td style=\"padding: 10px 14px; color: #b91c1c; font-weight: 500; vertical-align: top;\">Up to 3\u00d7 the arrear + interest<\/td>\n<td style=\"padding: 10px 14px; vertical-align: top;\"><span style=\"background: #FEF3C7; color: #d97706; font-size: 10px; font-weight: bold; padding: 2px 8px; border-radius: 20px; white-space: nowrap;\">1\u20133 months<\/span><\/td>\n<\/tr>\n<tr style=\"background-color: #f7faff; border-bottom: 1px solid #DCE8F7;\">\n<td style=\"padding: 10px 14px; font-weight: 600; color: #0d1117; vertical-align: top;\">Wrong PF wage base<\/td>\n<td style=\"padding: 10px 14px; color: #555555; vertical-align: top;\">EPF Act, S.7A<\/td>\n<td style=\"padding: 10px 14px; color: #b91c1c; font-weight: 500; vertical-align: top;\">Full arrear (no period cap) + damages + 12% p.a. interest<\/td>\n<td style=\"padding: 10px 14px; vertical-align: top;\"><span style=\"background: #FEE2E2; color: #b91c1c; font-size: 10px; font-weight: bold; padding: 2px 8px; border-radius: 20px; white-space: nowrap;\">3\u201312 months<\/span><\/td>\n<\/tr>\n<tr style=\"background-color: #ffffff; border-bottom: 1px solid #DCE8F7;\">\n<td style=\"padding: 10px 14px; font-weight: 600; color: #0d1117; vertical-align: top;\">Salary structure violation<\/td>\n<td style=\"padding: 10px 14px; color: #555555; vertical-align: top;\">Code on Wages, 2019<\/td>\n<td style=\"padding: 10px 14px; color: #b91c1c; font-weight: 500; vertical-align: top;\">PF arrears for all affected employees from violation date<\/td>\n<td style=\"padding: 10px 14px; vertical-align: top;\"><span style=\"background: #FEE2E2; color: #b91c1c; font-size: 10px; font-weight: bold; padding: 2px 8px; border-radius: 20px; white-space: nowrap;\">3\u20136 months<\/span><\/td>\n<\/tr>\n<tr style=\"background-color: #f7faff; border-bottom: 1px solid #DCE8F7;\">\n<td style=\"padding: 10px 14px; font-weight: 600; color: #0d1117; vertical-align: top;\">Late F&amp;F settlement<\/td>\n<td style=\"padding: 10px 14px; color: #555555; vertical-align: top;\">Code on Wages, 2019<\/td>\n<td style=\"padding: 10px 14px; color: #b91c1c; font-weight: 500; vertical-align: top;\">Compensation order + possible prosecution<\/td>\n<td style=\"padding: 10px 14px; vertical-align: top;\"><span style=\"background: #FEF3C7; color: #d97706; font-size: 10px; font-weight: bold; padding: 2px 8px; border-radius: 20px; white-space: nowrap;\">1\u20136 months<\/span><\/td>\n<\/tr>\n<tr style=\"background-color: #ffffff; border-bottom: 1px solid #DCE8F7;\">\n<td style=\"padding: 10px 14px; font-weight: 600; color: #0d1117; vertical-align: top;\">Fixed-term gratuity missed<\/td>\n<td style=\"padding: 10px 14px; color: #555555; vertical-align: top;\">Payment of Gratuity Act<\/td>\n<td style=\"padding: 10px 14px; color: #b91c1c; font-weight: 500; vertical-align: top;\">Gratuity + 10% p.a. interest from due date<\/td>\n<td style=\"padding: 10px 14px; vertical-align: top;\"><span style=\"background: #FEF3C7; color: #d97706; font-size: 10px; font-weight: bold; padding: 2px 8px; border-radius: 20px; white-space: nowrap;\">1\u20133 months<\/span><\/td>\n<\/tr>\n<tr style=\"background-color: #f7faff; border-bottom: 1px solid #DCE8F7;\">\n<td style=\"padding: 10px 14px; font-weight: 600; color: #0d1117; vertical-align: top;\">Incorrect overtime rate<\/td>\n<td style=\"padding: 10px 14px; color: #555555; vertical-align: top;\">Factory Act \/ State Acts<\/td>\n<td style=\"padding: 10px 14px; color: #b91c1c; font-weight: 500; vertical-align: top;\">\u20b910,000\u201350,000 per violation + back payment<\/td>\n<td style=\"padding: 10px 14px; vertical-align: top;\"><span style=\"background: #FEF3C7; color: #d97706; font-size: 10px; font-weight: bold; padding: 2px 8px; border-radius: 20px; white-space: nowrap;\">1\u20133 months<\/span><\/td>\n<\/tr>\n<tr style=\"background-color: #ffffff;\">\n<td style=\"padding: 10px 14px; font-weight: 600; color: #0d1117; vertical-align: top;\">Wrong TDS form (post-Apr 2026)<\/td>\n<td style=\"padding: 10px 14px; color: #555555; vertical-align: top;\">ITA 2025, S.271H<\/td>\n<td style=\"padding: 10px 14px; color: #b91c1c; font-weight: 500; vertical-align: top;\">Up to \u20b91 lakh per incorrect return filed<\/td>\n<td style=\"padding: 10px 14px; vertical-align: top;\"><span style=\"background: #DCFCE7; color: #16a34a; font-size: 10px; font-weight: bold; padding: 2px 8px; border-radius: 20px; white-space: nowrap;\">Immediate<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<div style=\"background: #FFFBEB; border-top: 1px solid #FDE68A; padding: 10px 16px;\">\n<p style=\"margin: 0; font-size: 12px; color: #92400e; line-height: 1.5;\">\u26a0\u00a0 Penalties from multiple authorities compound independently. A single salary structure violation can trigger simultaneous EPF arrears, TDS recalculation, and gratuity liability \u2014 three separate penalty streams.<\/p>\n<\/div>\n<\/div>\n<h2><span class=\"ez-toc-section\" id=\"What_Is_a_Payroll_Audit\"><\/span><span style=\"font-weight: 400;\">What Is a Payroll Audit?<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">A payroll audit refers to a structured review of payroll records, statutory filings, and employee data to verify accuracy and compliance before an external authority does the same review for you.<\/span><\/p>\n<p><i><span style=\"font-weight: 400;\">Organisations that conduct quarterly payroll audits find and correct errors at the cost-free correction stage. Organisations that wait for an EPFO Section 7A or IT assessment find the same errors at the penalty stage.<\/span><\/i><\/p>\n<p><span style=\"font-weight: 400;\">A payroll audit covers salary calculations, statutory contributions, overtime payments, employee classification, form references (Form 138\/130 from April 2026), and document retention.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Frequently_Asked_Questions\"><\/span>Frequently Asked Questions<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<div><style>#sp-ea-12865 .spcollapsing { height: 0; overflow: hidden; transition-property: height;transition-duration: 300ms;}#sp-ea-12865.sp-easy-accordion>.sp-ea-single {margin-bottom: 10px; border: 1px solid #e2e2e2; }#sp-ea-12865.sp-easy-accordion>.sp-ea-single>.ea-header a {color: #444;}#sp-ea-12865.sp-easy-accordion>.sp-ea-single>.sp-collapse>.ea-body {background: #fff; color: #444;}#sp-ea-12865.sp-easy-accordion>.sp-ea-single {background: #eee;}#sp-ea-12865.sp-easy-accordion>.sp-ea-single>.ea-header a .ea-expand-icon { float: left; color: #444;font-size: 16px;}<\/style><div id=\"sp_easy_accordion-1775207350\"><div id=\"sp-ea-12865\" class=\"sp-ea-one sp-easy-accordion\" data-ea-active=\"ea-click\" data-ea-mode=\"vertical\" data-preloader=\"\" data-scroll-active-item=\"\" data-offset-to-scroll=\"0\"><div class=\"ea-card ea-expand sp-ea-single\"><h3 class=\"ea-header\"><span class=\"ez-toc-section\" id=\"What_is_a_payroll_error\"><\/span><a class=\"collapsed\" id=\"ea-header-128650\" role=\"button\" data-sptoggle=\"spcollapse\" data-sptarget=\"#collapse128650\" aria-controls=\"collapse128650\" href=\"#\" aria-expanded=\"true\" tabindex=\"0\"><i aria-hidden=\"true\" role=\"presentation\" class=\"ea-expand-icon eap-icon-ea-expand-minus\"><\/i> What is a payroll error?<\/a><span class=\"ez-toc-section-end\"><\/span><\/h3><div class=\"sp-collapse spcollapse collapsed show\" id=\"collapse128650\" data-parent=\"#sp-ea-12865\" role=\"region\" aria-labelledby=\"ea-header-128650\"> <div class=\"ea-body\"><p>A payroll error occurs when wages, tax deductions, or salary payments are calculated incorrectly.<\/p><\/div><\/div><\/div><div class=\"ea-card sp-ea-single\"><h3 class=\"ea-header\"><span class=\"ez-toc-section\" id=\"How_should_employers_handle_payroll_mistakes\"><\/span><a class=\"collapsed\" id=\"ea-header-128651\" role=\"button\" data-sptoggle=\"spcollapse\" data-sptarget=\"#collapse128651\" aria-controls=\"collapse128651\" href=\"#\" aria-expanded=\"false\" tabindex=\"0\"><i aria-hidden=\"true\" role=\"presentation\" class=\"ea-expand-icon eap-icon-ea-expand-plus\"><\/i> How should employers handle payroll mistakes?<\/a><span class=\"ez-toc-section-end\"><\/span><\/h3><div class=\"sp-collapse spcollapse \" id=\"collapse128651\" data-parent=\"#sp-ea-12865\" role=\"region\" aria-labelledby=\"ea-header-128651\"> <div class=\"ea-body\"><p>Employers should identify the source of the error, correct payroll records, and communicate the adjustment through a payroll error letter to employee.<\/p><\/div><\/div><\/div><div class=\"ea-card sp-ea-single\"><h3 class=\"ea-header\"><span class=\"ez-toc-section\" id=\"Are_payroll_errors_illegal\"><\/span><a class=\"collapsed\" id=\"ea-header-128652\" role=\"button\" data-sptoggle=\"spcollapse\" data-sptarget=\"#collapse128652\" aria-controls=\"collapse128652\" href=\"#\" aria-expanded=\"false\" tabindex=\"0\"><i aria-hidden=\"true\" role=\"presentation\" class=\"ea-expand-icon eap-icon-ea-expand-plus\"><\/i> Are payroll errors illegal?<\/a><span class=\"ez-toc-section-end\"><\/span><\/h3><div class=\"sp-collapse spcollapse \" id=\"collapse128652\" data-parent=\"#sp-ea-12865\" role=\"region\" aria-labelledby=\"ea-header-128652\"> <div class=\"ea-body\"><p>Payroll errors themselves are not illegal, but failing to correct them promptly may violate wage payment regulations and applicable payroll errors law.<\/p><\/div><\/div><\/div><div class=\"ea-card sp-ea-single\"><h3 class=\"ea-header\"><span class=\"ez-toc-section\" id=\"When_should_payroll_corrections_be_made\"><\/span><a class=\"collapsed\" id=\"ea-header-128653\" role=\"button\" data-sptoggle=\"spcollapse\" data-sptarget=\"#collapse128653\" aria-controls=\"collapse128653\" href=\"#\" aria-expanded=\"false\" tabindex=\"0\"><i aria-hidden=\"true\" role=\"presentation\" class=\"ea-expand-icon eap-icon-ea-expand-plus\"><\/i> When should payroll corrections be made?<\/a><span class=\"ez-toc-section-end\"><\/span><\/h3><div class=\"sp-collapse spcollapse \" id=\"collapse128653\" data-parent=\"#sp-ea-12865\" role=\"region\" aria-labelledby=\"ea-header-128653\"> <div class=\"ea-body\"><p>Payroll corrections should be made immediately after the error is identified, often in the next payroll cycle.<\/p><\/div><\/div><\/div><div class=\"ea-card sp-ea-single\"><h3 class=\"ea-header\"><span class=\"ez-toc-section\" id=\"What_is_a_payroll_error_letter\"><\/span><a class=\"collapsed\" id=\"ea-header-128654\" role=\"button\" data-sptoggle=\"spcollapse\" data-sptarget=\"#collapse128654\" aria-controls=\"collapse128654\" href=\"#\" aria-expanded=\"false\" tabindex=\"0\"><i aria-hidden=\"true\" role=\"presentation\" class=\"ea-expand-icon eap-icon-ea-expand-plus\"><\/i> What is a payroll error letter?<\/a><span class=\"ez-toc-section-end\"><\/span><\/h3><div class=\"sp-collapse spcollapse \" id=\"collapse128654\" data-parent=\"#sp-ea-12865\" role=\"region\" aria-labelledby=\"ea-header-128654\"> <div class=\"ea-body\"><p>A payroll error letter is a formal document used to notify an employee about a payroll discrepancy and the corrective action being taken. A Payroll Error Letter Template can be used to draft this document quickly and accurately.<\/p><\/div><\/div><\/div><script type=\"application\/ld+json\">{ \"@context\": \"https:\/\/schema.org\", \"@type\": \"FAQPage\", \"@id\": \"sp-ea-schema-12865-6ac10674dbe4c\", \"mainEntity\": [{ \"@type\": \"Question\", \"name\": \"What is a payroll error?\", \"acceptedAnswer\": { \"@type\": \"Answer\", \"text\": \"A payroll error occurs when wages, tax deductions, or salary payments are calculated incorrectly.\" } },{ \"@type\": \"Question\", \"name\": \"How should employers handle payroll mistakes?\", \"acceptedAnswer\": { \"@type\": \"Answer\", \"text\": \"Employers should identify the source of the error, correct payroll records, and communicate the adjustment through a payroll error letter to employee.\" } },{ \"@type\": \"Question\", \"name\": \"Are payroll errors illegal?\", \"acceptedAnswer\": { \"@type\": \"Answer\", \"text\": \"Payroll errors themselves are not illegal, but failing to correct them promptly may violate wage payment regulations and applicable payroll errors law.\" } },{ \"@type\": \"Question\", \"name\": \"When should payroll corrections be made?\", \"acceptedAnswer\": { \"@type\": \"Answer\", \"text\": \"Payroll corrections should be made immediately after the error is identified, often in the next payroll cycle.\" } },{ \"@type\": \"Question\", \"name\": \"What is a payroll error letter?\", \"acceptedAnswer\": { \"@type\": \"Answer\", \"text\": \"A payroll error letter is a formal document used to notify an employee about a payroll discrepancy and the corrective action being taken. A Payroll Error Letter Template can be used to draft this document quickly and accurately.\" } }] }<\/script><\/div><\/div><\/div>\n","protected":false},"excerpt":{"rendered":"<div class=\"tmnf_excerpt\">TL;DR \u2014 4 things to know before you read \u25bc 1 Most Indian payroll errors are not obvious. They build\u2026<\/div>","protected":false},"author":1,"featured_media":12847,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[159],"tags":[135,262,261],"class_list":["post-12845","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-payroll","tag-payroll","tag-payroll-error","tag-payroll-errors-and-how-to-fix-them"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.7 (Yoast SEO v27.7) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Payroll Errors | 10 Types of Payroll Errors, Penalties &amp; Fixes<\/title>\n<meta name=\"description\" content=\"67% of labour violations stem from payroll errors. Here are the 10 most common types with specific penalties and exact fixes for 2026.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.tankhapay.com\/blog\/payroll-errors\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Payroll Errors &amp; How to Fix Them | Solutions and Best Practices\" \/>\n<meta property=\"og:description\" content=\"67% of labour violations stem from payroll errors. 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