{"id":13961,"date":"2026-06-22T10:35:26","date_gmt":"2026-06-22T05:05:26","guid":{"rendered":"https:\/\/www.tankhapay.com\/blog\/?p=13961"},"modified":"2026-06-22T10:35:26","modified_gmt":"2026-06-22T05:05:26","slug":"nats-stipend-reimbursement-guide","status":"publish","type":"post","link":"https:\/\/www.tankhapay.com\/blog\/nats-stipend-reimbursement-guide\/","title":{"rendered":"Employers&#8217; Guide to 50% NATS Stipend Reimbursement in 2026"},"content":{"rendered":"<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_78 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 eztoc-toggle-hide-by-default' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.tankhapay.com\/blog\/nats-stipend-reimbursement-guide\/#What_Is_NATS_and_Why_Does_It_Matter_for_Employers_in_2026\" >What Is NATS and Why Does It Matter for Employers in 2026?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.tankhapay.com\/blog\/nats-stipend-reimbursement-guide\/#How_does_50_Reimbursement_Work\" >How does 50% Reimbursement Work<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.tankhapay.com\/blog\/nats-stipend-reimbursement-guide\/#Stipend_Rates_and_Reimbursement_Amounts\" >Stipend Rates and Reimbursement Amounts<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.tankhapay.com\/blog\/nats-stipend-reimbursement-guide\/#Which_Employers_Are_Eligible_for_NATS_Reimbursement\" >Which Employers Are Eligible for NATS Reimbursement?<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.tankhapay.com\/blog\/nats-stipend-reimbursement-guide\/#Basic_Eligibility_Conditions\" >Basic Eligibility Conditions<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.tankhapay.com\/blog\/nats-stipend-reimbursement-guide\/#30-Employee_Rule_%E2%80%93_A_Common_Source_of_Confusion\" >30-Employee Rule &#8211; A Common Source of Confusion<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.tankhapay.com\/blog\/nats-stipend-reimbursement-guide\/#Sector_Coverage\" >Sector Coverage<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/www.tankhapay.com\/blog\/nats-stipend-reimbursement-guide\/#Which_Apprentices_Qualify_Under_NATS\" >Which Apprentices Qualify Under NATS?<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/www.tankhapay.com\/blog\/nats-stipend-reimbursement-guide\/#Conditions_that_disqualify_an_apprentice_from_the_reimbursement\" >Conditions that disqualify an apprentice from the reimbursement:<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/www.tankhapay.com\/blog\/nats-stipend-reimbursement-guide\/#Financial_Case_Real_Numbers_Real_Savings\" >Financial Case: Real Numbers, Real Savings<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/www.tankhapay.com\/blog\/nats-stipend-reimbursement-guide\/#Annual_Savings_Model_%E2%80%93_50_Graduate_Apprentices_at_%E2%82%B99000month\" >Annual Savings Model &#8211; 50 Graduate Apprentices at \u20b99,000\/month<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-12\" href=\"https:\/\/www.tankhapay.com\/blog\/nats-stipend-reimbursement-guide\/#Quarterly_Cash_Flow_Note\" >Quarterly Cash Flow Note<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-13\" href=\"https:\/\/www.tankhapay.com\/blog\/nats-stipend-reimbursement-guide\/#Step-by-Step_How_to_claim_NATS_Stipend_Reimbursement\" >Step-by-Step: How to claim NATS Stipend Reimbursement<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-14\" href=\"https:\/\/www.tankhapay.com\/blog\/nats-stipend-reimbursement-guide\/#Pre-Requisite_Monthly_Attendance_and_ROP_Upload\" >Pre-Requisite: Monthly Attendance and ROP Upload<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-15\" href=\"https:\/\/www.tankhapay.com\/blog\/nats-stipend-reimbursement-guide\/#8-Step_Claim_Process\" >8-Step Claim Process<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-16\" href=\"https:\/\/www.tankhapay.com\/blog\/nats-stipend-reimbursement-guide\/#Documents_Required_for_Reimbursement\" >Documents Required for Reimbursement<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-17\" href=\"https:\/\/www.tankhapay.com\/blog\/nats-stipend-reimbursement-guide\/#Mandatory_Portal_Uploads\" >Mandatory Portal Uploads<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-18\" href=\"https:\/\/www.tankhapay.com\/blog\/nats-stipend-reimbursement-guide\/#Documents_to_Maintain_Offline_Audit_and_Escalations\" >Documents to Maintain Offline (Audit and Escalations)<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-19\" href=\"https:\/\/www.tankhapay.com\/blog\/nats-stipend-reimbursement-guide\/#Employer_Documentation_Checklist\" >Employer Documentation Checklist<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-20\" href=\"https:\/\/www.tankhapay.com\/blog\/nats-stipend-reimbursement-guide\/#NATS_Reimbursement_Timeline\" >NATS Reimbursement Timeline<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-21\" href=\"https:\/\/www.tankhapay.com\/blog\/nats-stipend-reimbursement-guide\/#Mistakes_That_Delay_or_Kill_Reimbursement_Claims\" >Mistakes That Delay or Kill Reimbursement Claims<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-22\" href=\"https:\/\/www.tankhapay.com\/blog\/nats-stipend-reimbursement-guide\/#Why_Claims_Get_Rejected_%E2%80%93_And_How_to_Avoid_Each_Reason\" >Why Claims Get Rejected &#8211; And How to Avoid Each Reason<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-23\" href=\"https:\/\/www.tankhapay.com\/blog\/nats-stipend-reimbursement-guide\/#Industry-Specific_Scenarios_and_Worked_Examples\" >Industry-Specific Scenarios and Worked Examples<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-24\" href=\"https:\/\/www.tankhapay.com\/blog\/nats-stipend-reimbursement-guide\/#Manufacturing_Company_%E2%80%93_Diploma_Apprentices_at_Scale\" >Manufacturing Company &#8211; Diploma Apprentices at Scale<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-25\" href=\"https:\/\/www.tankhapay.com\/blog\/nats-stipend-reimbursement-guide\/#IT_Services_Company_%E2%80%93_Graduate_Fresher_Pipeline\" >IT Services Company &#8211; Graduate Fresher Pipeline<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-26\" href=\"https:\/\/www.tankhapay.com\/blog\/nats-stipend-reimbursement-guide\/#BFSI_Company_%E2%80%93_Closing_a_Compliance_Gap\" >BFSI Company &#8211; Closing a Compliance Gap<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-27\" href=\"https:\/\/www.tankhapay.com\/blog\/nats-stipend-reimbursement-guide\/#Compliance_Requirements_Employers_Must_Meet\" >Compliance Requirements Employers Must Meet<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-28\" href=\"https:\/\/www.tankhapay.com\/blog\/nats-stipend-reimbursement-guide\/#Annual_Compliance_Calendar\" >Annual Compliance Calendar<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-29\" href=\"https:\/\/www.tankhapay.com\/blog\/nats-stipend-reimbursement-guide\/#Record-Keeping_and_Audit_Readiness\" >Record-Keeping and Audit Readiness<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-30\" href=\"https:\/\/www.tankhapay.com\/blog\/nats-stipend-reimbursement-guide\/#Minimum_Records_to_Maintain_3-Year_Retention_Recommended\" >Minimum Records to Maintain (3-Year Retention Recommended)<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-31\" href=\"https:\/\/www.tankhapay.com\/blog\/nats-stipend-reimbursement-guide\/#Audit_Readiness_Checklist\" >Audit Readiness Checklist<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-32\" href=\"https:\/\/www.tankhapay.com\/blog\/nats-stipend-reimbursement-guide\/#Financial_Planning_Budgeting_for_NATS_at_Scale\" >Financial Planning: Budgeting for NATS at Scale<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-33\" href=\"https:\/\/www.tankhapay.com\/blog\/nats-stipend-reimbursement-guide\/#Build_the_Disbursement_Lag_Into_Your_Plan\" >Build the Disbursement Lag Into Your Plan<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-34\" href=\"https:\/\/www.tankhapay.com\/blog\/nats-stipend-reimbursement-guide\/#Tax_Treatment_of_Stipend_and_Reimbursement\" >Tax Treatment of Stipend and Reimbursement<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-35\" href=\"https:\/\/www.tankhapay.com\/blog\/nats-stipend-reimbursement-guide\/#When_to_Review_Stipend_Levels\" >When to Review Stipend Levels<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-36\" href=\"https:\/\/www.tankhapay.com\/blog\/nats-stipend-reimbursement-guide\/#Frequently_Asked_Questions\" >Frequently Asked Questions<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-37\" href=\"https:\/\/www.tankhapay.com\/blog\/nats-stipend-reimbursement-guide\/#Key_Takeaways\" >Key Takeaways<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-38\" href=\"https:\/\/www.tankhapay.com\/blog\/nats-stipend-reimbursement-guide\/#Conclusion\" >Conclusion<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-39\" href=\"https:\/\/www.tankhapay.com\/blog\/nats-stipend-reimbursement-guide\/#How_TankhaPay_Can_Help\" >How TankhaPay Can Help<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"What_Is_NATS_and_Why_Does_It_Matter_for_Employers_in_2026\"><\/span><b>What Is NATS and Why Does It Matter for Employers in 2026?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">NATS, the National Apprenticeship Training Scheme, is a Government of India programme administered by the Ministry of Education through BOAT (Board of Apprenticeship Training) and BOPT (Board of Practical Training). It allows employers to engage graduate and diploma holders as apprentices for a period of up to one year, during which the government reimburses 50% of the stipend paid \u2013 up to \u20b94,500 per apprentice per month.<\/span><\/p>\n<blockquote><p><i>Definition: <\/i><\/p>\n<p><b><i>NATS Reimbursement<\/i><\/b><i><span style=\"font-weight: 400;\"> The NATS stipend reimbursement is a Government of India benefit under which the Central Government pays back 50% of the monthly stipend disbursed by an employer to a registered NATS apprentice, subject to a maximum of \u20b94,500 per apprentice per month. Claims are filed quarterly on the NATS portal (nats.education.gov.in) and disbursed through BOAT\/BOPT regional offices directly to the employer&#8217;s registered bank account.<\/span><\/i><\/p><\/blockquote>\n<p><span style=\"font-weight: 400;\">This is much more than a training program for the employers. This is a method of lowering workforce costs with monetary gains, legal exemption from liability, and no responsibility of hiring the apprentice after the program period.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">From our experience of working with Indian firms implementing NATS programs in manufacturing, IT, logistics, and BFSI sectors, those who recover all their money on time are not the firms that have the highest number of apprentices but the ones that consider portal submission of payroll mandatory.<\/span><\/p>\n<div style=\"background-color: #dbeafe; padding: 20px; border-radius: 10px; margin: 20px 0;\">\n<p><b>TL;DR<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The Government of India reimburses 50% of the stipend paid to NATS apprentices &#8211; up to \u20b94,500 per apprentice per month &#8211; directly to the employer&#8217;s bank account.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Claims are filed quarterly after three months of approved attendance and training records on nats.education.gov.in.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Reimbursement takes 45\u201375 days from claim submission to bank transfer &#8211; plan working capital accordingly.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">NATS apprentices are exempt from EPF and ESIC, saving employers an additional 15.25% of stipend cost on top of the reimbursement.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The most common reasons for missed or delayed reimbursement, skipped monthly attendance uploads, ROP left in Draft status, and bank details not pre-registered on the portal.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Establishments with 30+ workers (including contract employees) are mandatorily required to engage apprentices under the Apprentices Act &#8211; NATS is the primary route for graduate and diploma apprentices.<\/span><\/li>\n<\/ul>\n<\/div>\n<h2><span class=\"ez-toc-section\" id=\"How_does_50_Reimbursement_Work\"><\/span><b>How does 50% Reimbursement Work<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">The reimbursement structure is straightforward once you understand the three-phase cycle.<\/span><\/p>\n<p><b>Phase 1: Monthly \u2013 <\/b><span style=\"font-weight: 400;\">The employer must pay the complete stipend to the apprentice and upload the attendance report and Record of Progress (ROP) on the NATS portal. This phase cannot be bypassed under any circumstances; even if one month&#8217;s record is not uploaded, the quarterly claim will not be allowed.<\/span><\/p>\n<p><b>Phase 2: Quarterly \u2013 <\/b><span style=\"font-weight: 400;\">After receiving the approval of three months of attendance records consecutively, the employer needs to make a claim through the portal. This will calculate the amount payable for the specified period automatically based on apprentice category and months of participation.<\/span><\/p>\n<p><b>Phase 3: Payment Disbursement \u2013 <\/b><span style=\"font-weight: 400;\">The claim gets verified by the Board of Apprenticeship Training\/Board of Apprenticeship and Polytechnic Training, and then the Government of India releases 50% of the stipend amount paid (maximum of Rs. 4,500 per apprentice per month) into the account of the employer.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Stipend_Rates_and_Reimbursement_Amounts\"><\/span><b>Stipend Rates and Reimbursement Amounts<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Minimum rates of stipends have been prescribed in The Apprentices Act depending on the apprenticeship qualification. If employers provide higher rates of stipends above the prescribed minimum rate, they can claim reimbursement up to the maximum limit.<\/span><\/p>\n<div class=\"table-responsive\">\n<table class=\"table-class\">\n<tbody>\n<tr>\n<th><b>Apprentice Category<\/b><\/th>\n<th><b>Minimum Monthly Stipend<\/b><\/th>\n<th><b>Govt. Reimburses (50%)<\/b><\/th>\n<th><b>Govt. Cap<\/b><\/th>\n<th><b>Quarterly Reimbursement per Apprentice<\/b><\/th>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Graduate (B.Tech, B.Sc, BA, B.Com)<\/span><\/td>\n<td><span style=\"font-weight: 400;\">\u20b99,000<\/span><\/td>\n<td><span style=\"font-weight: 400;\">\u20b94,500<\/span><\/td>\n<td><span style=\"font-weight: 400;\">\u20b94,500<\/span><\/td>\n<td><span style=\"font-weight: 400;\">\u20b913,500<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Diploma Holder<\/span><\/td>\n<td><span style=\"font-weight: 400;\">\u20b98,000<\/span><\/td>\n<td><span style=\"font-weight: 400;\">\u20b94,000<\/span><\/td>\n<td><span style=\"font-weight: 400;\">\u20b94,500<\/span><\/td>\n<td><span style=\"font-weight: 400;\">\u20b912,000<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Vocational Certificate Holder<\/span><\/td>\n<td><span style=\"font-weight: 400;\">\u20b97,000<\/span><\/td>\n<td><span style=\"font-weight: 400;\">\u20b93,500<\/span><\/td>\n<td><span style=\"font-weight: 400;\">\u20b94,500<\/span><\/td>\n<td><span style=\"font-weight: 400;\">\u20b910,500<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Higher Stipend (e.g., \u20b912,000 paid)<\/span><\/td>\n<td><span style=\"font-weight: 400;\">\u20b912,000<\/span><\/td>\n<td><span style=\"font-weight: 400;\">\u20b94,500 (capped)<\/span><\/td>\n<td><span style=\"font-weight: 400;\">\u20b94,500<\/span><\/td>\n<td><span style=\"font-weight: 400;\">\u20b913,500<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<p><b>Important cap rule:<\/b><span style=\"font-weight: 400;\"> If you pay a graduate apprentice \u20b912,000\/month, you still receive only \u20b94,500\/month reimbursement, not \u20b96,000. The cap applies regardless of the actual stipend amount paid.<\/span><\/p>\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone wp-image-13923 size-large\" src=\"https:\/\/www.tankhapay.com\/blog\/wp-content\/uploads\/2026\/06\/NATS-Stipend-Rates-and-Reimbursement-Amounts-1024x409.webp\" alt=\"\" width=\"1024\" height=\"409\" srcset=\"https:\/\/www.tankhapay.com\/blog\/wp-content\/uploads\/2026\/06\/NATS-Stipend-Rates-and-Reimbursement-Amounts-1024x409.webp 1024w, https:\/\/www.tankhapay.com\/blog\/wp-content\/uploads\/2026\/06\/NATS-Stipend-Rates-and-Reimbursement-Amounts-300x120.webp 300w, https:\/\/www.tankhapay.com\/blog\/wp-content\/uploads\/2026\/06\/NATS-Stipend-Rates-and-Reimbursement-Amounts-150x60.webp 150w, https:\/\/www.tankhapay.com\/blog\/wp-content\/uploads\/2026\/06\/NATS-Stipend-Rates-and-Reimbursement-Amounts-768x307.webp 768w, https:\/\/www.tankhapay.com\/blog\/wp-content\/uploads\/2026\/06\/NATS-Stipend-Rates-and-Reimbursement-Amounts-1536x614.webp 1536w, https:\/\/www.tankhapay.com\/blog\/wp-content\/uploads\/2026\/06\/NATS-Stipend-Rates-and-Reimbursement-Amounts-878x351.webp 878w, https:\/\/www.tankhapay.com\/blog\/wp-content\/uploads\/2026\/06\/NATS-Stipend-Rates-and-Reimbursement-Amounts-870x348.webp 870w, https:\/\/www.tankhapay.com\/blog\/wp-content\/uploads\/2026\/06\/NATS-Stipend-Rates-and-Reimbursement-Amounts.webp 1983w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Which_Employers_Are_Eligible_for_NATS_Reimbursement\"><\/span><b>Which Employers Are Eligible for NATS Reimbursement?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<h3><span class=\"ez-toc-section\" id=\"Basic_Eligibility_Conditions\"><\/span>Basic Eligibility Conditions<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">To claim NATS reimbursement, an employer must meet all of the following conditions:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Registered as an Establishment on the NATS portal (nats.education.gov.in) with a valid Establishment ID issued by BOAT\/BOPT<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Type of organization: Central\/State Government PSUs, private company, public limited company, partnership firm, or an organization that comes under the Apprentices Act, 1961<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The organization must have at least 30 employees or more, including contractual workers hired via third-party payroll services, to be made mandatory under the Apprentices Act, but organizations can also voluntarily register themselves under the Act.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">A valid Apprenticeship Contract executed through the NATS portal for each apprentice<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Monthly attendance and ROP submitted on time for all quarters being claimed<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Company bank account details entered and verified in the establishment profile on the portal before any claim is submitted<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"30-Employee_Rule_%E2%80%93_A_Common_Source_of_Confusion\"><\/span>30-Employee Rule &#8211; A Common Source of Confusion<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">The 30-employee headcount includes all contract employees hired via payroll from third parties as well. If there are 20 employees who have been hired directly along with 15 contract employees, then an establishment will be eligible for engaging apprenticeship program under the Apprentices Act.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Failing to include contract workers in the headcount and then not engaging the required number of apprentices creates compliance exposure &#8211; including penalties under the Apprentices Act.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Sector_Coverage\"><\/span>Sector Coverage<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\"><a href=\"https:\/\/www.tankhapay.com\/blog\/nats\/\">NATS<\/a> covers employers across all sectors: manufacturing, services, IT, healthcare, BFSI, retail, logistics, and government\/PSU units. There is no sector exclusion from the reimbursement mechanism.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Which_Apprentices_Qualify_Under_NATS\"><\/span><b>Which Apprentices Qualify Under NATS?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">NATS is specifically designed for technically qualified freshers. The qualification must match one of the prescribed categories.<\/span><\/p>\n<div class=\"table-responsive\">\n<table class=\"table-class\">\n<tbody>\n<tr>\n<th><b>Category<\/b><\/th>\n<th><b>Qualification Required<\/b><\/th>\n<th><b>Key Condition<\/b><\/th>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Graduate Apprentice<\/span><\/td>\n<td><span style=\"font-weight: 400;\">B.Tech, B.E., B.Sc, BA, B.Com (full-time, AICTE\/UGC recognised)<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Must not have completed another apprenticeship in the same trade<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Diploma Technician<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Diploma in Engineering\/Technology (3-year, AICTE recognised)<\/span><\/td>\n<td><span style=\"font-weight: 400;\">The same trade restriction applies<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Vocational Certificate Holder<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Vocational or technical certificate from recognised institution<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Must align with employer&#8217;s training area<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<h3><span class=\"ez-toc-section\" id=\"Conditions_that_disqualify_an_apprentice_from_the_reimbursement\"><\/span>Conditions that disqualify an apprentice from the reimbursement:<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Already served as an apprentice in the same trade\/category previously<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">No recognition by AICTE\/UGC\/Government<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Agreement is not registered through official NATS website<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Achievement level is less than necessary for every month of claiming period<\/span><\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"Financial_Case_Real_Numbers_Real_Savings\"><\/span><b>Financial Case: Real Numbers, Real Savings<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">NATS apprentices are statutorily exempt from both the Employees&#8217; Provident Fund (EPF) Act and the Employees&#8217; State Insurance (ESIC) Act for the entire duration of the apprenticeship. The reimbursement and the statutory savings together create a significant annual financial benefit.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Annual_Savings_Model_%E2%80%93_50_Graduate_Apprentices_at_%E2%82%B99000month\"><\/span>Annual Savings Model &#8211; 50 Graduate Apprentices at \u20b99,000\/month<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<div class=\"table-responsive\">\n<table class=\"table-class\">\n<tbody>\n<tr>\n<th><b>Cost Component<\/b><\/th>\n<th><b>Without NATS (50 Regular Employees)<\/b><\/th>\n<th><b>With 50 NATS Apprentices<\/b><\/th>\n<th><b>Annual Saving<\/b><\/th>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Monthly salary\/stipend<\/span><\/td>\n<td><span style=\"font-weight: 400;\">\u20b99,000\/person<\/span><\/td>\n<td><span style=\"font-weight: 400;\">\u20b99,000\/person<\/span><\/td>\n<td><span style=\"font-weight: 400;\">&#8211;<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Employer PF (12% of basic)<\/span><\/td>\n<td><span style=\"font-weight: 400;\">\u20b91,080\/person\/month<\/span><\/td>\n<td><span style=\"font-weight: 400;\">\u20b90 (exempt)<\/span><\/td>\n<td><span style=\"font-weight: 400;\">\u20b96,48,000\/year<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Employer ESIC (3.25% of gross)<\/span><\/td>\n<td><span style=\"font-weight: 400;\">\u20b9292\/person\/month<\/span><\/td>\n<td><span style=\"font-weight: 400;\">\u20b90 (exempt)<\/span><\/td>\n<td><span style=\"font-weight: 400;\">\u20b91,75,200\/year<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Govt. stipend reimbursement<\/span><\/td>\n<td><span style=\"font-weight: 400;\">\u20b90<\/span><\/td>\n<td><span style=\"font-weight: 400;\">\u20b94,500\/person\/month<\/span><\/td>\n<td><span style=\"font-weight: 400;\">\u20b927,00,000\/year<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>Total annual benefit<\/b><\/td>\n<td><span style=\"font-weight: 400;\">&#8211;<\/span><\/td>\n<td><span style=\"font-weight: 400;\">&#8211;<\/span><\/td>\n<td><b>\u20b935,23,200<\/b><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<p><span style=\"font-weight: 400;\">A company with 100 graduate apprentices sees annual benefits exceeding \u20b970 lakhs. This is recurring &#8211; every year you maintain the programme at the same scale.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Quarterly_Cash_Flow_Note\"><\/span>Quarterly Cash Flow Note<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Reimbursement occurs on a quarterly basis and not on a monthly basis. Plan the 45- to 75-day delay period in disbursements as part of the working capital planning process. The total disbursement cost incurred for the first quarter is an unsupported expenditure.<\/span><\/p>\n<p><a href=\"tel:+919891988811\"><img decoding=\"async\" class=\"alignnone wp-image-13970 size-large\" src=\"https:\/\/www.tankhapay.com\/blog\/wp-content\/uploads\/2026\/06\/nats-reimbursement-cta-1024x202.webp\" alt=\"NATS CTA \" width=\"1024\" height=\"202\" srcset=\"https:\/\/www.tankhapay.com\/blog\/wp-content\/uploads\/2026\/06\/nats-reimbursement-cta-1024x202.webp 1024w, https:\/\/www.tankhapay.com\/blog\/wp-content\/uploads\/2026\/06\/nats-reimbursement-cta-300x59.webp 300w, https:\/\/www.tankhapay.com\/blog\/wp-content\/uploads\/2026\/06\/nats-reimbursement-cta-150x30.webp 150w, https:\/\/www.tankhapay.com\/blog\/wp-content\/uploads\/2026\/06\/nats-reimbursement-cta-768x151.webp 768w, https:\/\/www.tankhapay.com\/blog\/wp-content\/uploads\/2026\/06\/nats-reimbursement-cta-1536x302.webp 1536w, https:\/\/www.tankhapay.com\/blog\/wp-content\/uploads\/2026\/06\/nats-reimbursement-cta-878x173.webp 878w, https:\/\/www.tankhapay.com\/blog\/wp-content\/uploads\/2026\/06\/nats-reimbursement-cta-870x171.webp 870w, https:\/\/www.tankhapay.com\/blog\/wp-content\/uploads\/2026\/06\/nats-reimbursement-cta.webp 1854w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/a><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Step-by-Step_How_to_claim_NATS_Stipend_Reimbursement\"><\/span><b>Step-by-Step: How to claim NATS Stipend Reimbursement<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<h3><span class=\"ez-toc-section\" id=\"Pre-Requisite_Monthly_Attendance_and_ROP_Upload\"><\/span>Pre-Requisite: Monthly Attendance and ROP Upload<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">There should at least be 3 months\u2019 worth of approved attendance and training uploaded in the system prior to making claims. This is the most commonly overlooked prerequisite.<\/span><\/p>\n<p><b>Uploading documents monthly:<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Attendance report for the month (dates when present, absent, or on leave)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Record of Progress (ROP) \u2013 activities undertaken during the training and skills taught<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Confirmation of payment of stipend (evidence that the total stipend was paid to the apprentice)<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">The ROP must be approved by the employer&#8217;s designated Training Manager on the portal before the month counts toward a quarterly claim.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"8-Step_Claim_Process\"><\/span>8-Step Claim Process<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><img decoding=\"async\" class=\"alignnone wp-image-13922 size-large\" src=\"https:\/\/www.tankhapay.com\/blog\/wp-content\/uploads\/2026\/06\/Filing-a-NATS-Reimbursement-Claim-1024x512.webp\" alt=\"\" width=\"1024\" height=\"512\" srcset=\"https:\/\/www.tankhapay.com\/blog\/wp-content\/uploads\/2026\/06\/Filing-a-NATS-Reimbursement-Claim-1024x512.webp 1024w, https:\/\/www.tankhapay.com\/blog\/wp-content\/uploads\/2026\/06\/Filing-a-NATS-Reimbursement-Claim-300x150.webp 300w, https:\/\/www.tankhapay.com\/blog\/wp-content\/uploads\/2026\/06\/Filing-a-NATS-Reimbursement-Claim-150x75.webp 150w, https:\/\/www.tankhapay.com\/blog\/wp-content\/uploads\/2026\/06\/Filing-a-NATS-Reimbursement-Claim-768x384.webp 768w, https:\/\/www.tankhapay.com\/blog\/wp-content\/uploads\/2026\/06\/Filing-a-NATS-Reimbursement-Claim-1536x768.webp 1536w, https:\/\/www.tankhapay.com\/blog\/wp-content\/uploads\/2026\/06\/Filing-a-NATS-Reimbursement-Claim-878x439.webp 878w, https:\/\/www.tankhapay.com\/blog\/wp-content\/uploads\/2026\/06\/Filing-a-NATS-Reimbursement-Claim-870x435.webp 870w, https:\/\/www.tankhapay.com\/blog\/wp-content\/uploads\/2026\/06\/Filing-a-NATS-Reimbursement-Claim.webp 1774w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/p>\n<p><b>Step 1 &#8211; Log in to the NATS Portal<\/b><span style=\"font-weight: 400;\"> Go to <a href=\"https:\/\/nats.education.gov.in\/\">nats.education.gov.in<\/a>. Use your Establishment ID and registered credentials. Ensure bank details are pre-entered and verified in the establishment profile.<\/span><\/p>\n<p><b>Step 2 &#8211; Navigate to the Claim Section<\/b><span style=\"font-weight: 400;\"> From the employer dashboard, go to the Stipend Reimbursement or Claim Management section.<\/span><\/p>\n<p><b>Step 3 &#8211; Select Apprentice and Claim Period<\/b><span style=\"font-weight: 400;\"> Select the apprentice(s) for whom you are filing. The system shows eligible months based on approved ROP records. Select the three-month claim period.<\/span><\/p>\n<p><b>Step 4 \u2013 Verify Auto-calculated Amount <\/b><span style=\"font-weight: 400;\">The online portal automatically calculates the amount of reimbursement: (Number of months x 50% of prescribed stipend rate). Verify that it is consistent with your calculations.<\/span><\/p>\n<p><b>Step 5 \u2013 Attach Required Documents<\/b><span style=\"font-weight: 400;\"> The applicant must attach necessary documents in PDF format. File size restrictions exist \u2013 make sure to compress the files prior to upload.<\/span><\/p>\n<p><b>Step 6 &#8211; Submit the Claim<\/b><span style=\"font-weight: 400;\"> Submit and save the acknowledgement number. This number is required for tracking and any escalations with BOAT.<\/span><\/p>\n<p><b>Step 7 &#8211; Claim Status Monitoring<\/b><span style=\"font-weight: 400;\"> Monitor claim status after 30 days. The process of verification of the BOAT claims usually takes around 30-45 days.<\/span><\/p>\n<p><b>Step 8 &#8211; Claim Disbursement <\/b><span style=\"font-weight: 400;\">The claim is disbursed by the Government directly into the company\u2019s bank account on approval.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Documents_Required_for_Reimbursement\"><\/span><b>Documents Required for Reimbursement<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<h3><span class=\"ez-toc-section\" id=\"Mandatory_Portal_Uploads\"><\/span><b>Mandatory Portal Uploads<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<div class=\"table-responsive\">\n<table class=\"table-class\">\n<tbody>\n<tr>\n<th><b>Document<\/b><\/th>\n<th><b>What It Should Show<\/b><\/th>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Apprenticeship Contract<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Portal-executed contract with apprentice name, category, start date, establishment details<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Monthly Attendance Records (3 months)<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Date-wise attendance marked and approved on portal by Training Manager<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Record of Progress (ROP) (3 months)<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Training activities, assessments, and progress &#8211; portal-approved, not in Draft<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Stipend Disbursement Proof<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Bank transfer statement or payslip showing stipend paid each month<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Establishment Bank Details<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Pre-entered in portal profile &#8211; IFSC, account number, bank name<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<h3><span class=\"ez-toc-section\" id=\"Documents_to_Maintain_Offline_Audit_and_Escalations\"><\/span><b>Documents to Maintain Offline (Audit and Escalations)<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Original appointment letter issued to each apprentice<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">BOAT registration certificate of the establishment<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">PAN card of the establishment<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Apprentice&#8217;s educational qualification certificates<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Training facility description (for first-time registrants)<\/span><\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"Employer_Documentation_Checklist\"><\/span><b>Employer Documentation Checklist<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><b>Establishment-Level (One-time Setup)<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Registration on nats.education.gov.in having valid Establishment Id<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Bank account details including Account Number, IFSC, Bank Name registered on portal<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Training Manager registered on portal<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Description of training facility and programme provided<\/span><\/li>\n<\/ul>\n<p><b>Per Apprentice (Every Quarter)<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Apprenticeship Contract executed through NATS portal &#8211; not just a physical agreement<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Three months of attendance records uploaded and approved on portal<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Three Records of Progress (ROP) completed, uploaded, and approved (not in Draft status)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Stipend payment proof available for all three months<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Apprentice&#8217;s qualification certificate verified on portal<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">No break in training reported during the claim quarter<\/span><\/li>\n<\/ul>\n<p><b>Before Claim Submission<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">ROPS status for all three months is &#8220;Approved&#8221; \u2013 not &#8220;Pending&#8221; or &#8220;Draft&#8221;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Amount paid is equal to the amount claimed on the portal<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Apprentice category chosen correctly (Graduate \/ Diploma \/ Vocational)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Claim period is the sequential quarter<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Documents in PDF format are uploaded within file-size restrictions<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Acknowledgement number obtained after uploading<\/span><\/li>\n<\/ul>\n<p><b>Post-Submission<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Claim status verified 30 days after submission<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Reimbursement voucher validated for correct amount<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Incomes reported as taxable business receipt<\/span><\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"NATS_Reimbursement_Timeline\"><\/span><b>NATS Reimbursement Timeline<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<div class=\"table-responsive\">\n<table class=\"table-class\">\n<tbody>\n<tr>\n<th><b>Milestone<\/b><\/th>\n<th><b>Typical Timeframe<\/b><\/th>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Employer registers on NATS portal<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Day 1<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Establishment ID received<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Day 1\u20133<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Apprentice selected and contract executed<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Week 1\u20134<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Month 1: Training begins, attendance uploaded<\/span><\/td>\n<td><span style=\"font-weight: 400;\">End of Month 1<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Month 2: Attendance and ROP uploaded<\/span><\/td>\n<td><span style=\"font-weight: 400;\">End of Month 2<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Month 3: Attendance and ROP uploaded and approved<\/span><\/td>\n<td><span style=\"font-weight: 400;\">End of Month 3<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Q1 reimbursement claim filed<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Start of Month 4<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">BOAT verification period<\/span><\/td>\n<td><span style=\"font-weight: 400;\">30\u201345 days<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Government disbursement to employer bank account<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Day 45\u201375 from claim<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>First reimbursement received<\/b><\/td>\n<td><b>~Month 5 to 6 from training start<\/b><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-13924 size-large\" src=\"https:\/\/www.tankhapay.com\/blog\/wp-content\/uploads\/2026\/06\/From-apprentice-to-government-payment-timeline-1024x409.webp\" alt=\"\" width=\"1024\" height=\"409\" srcset=\"https:\/\/www.tankhapay.com\/blog\/wp-content\/uploads\/2026\/06\/From-apprentice-to-government-payment-timeline-1024x409.webp 1024w, https:\/\/www.tankhapay.com\/blog\/wp-content\/uploads\/2026\/06\/From-apprentice-to-government-payment-timeline-300x120.webp 300w, https:\/\/www.tankhapay.com\/blog\/wp-content\/uploads\/2026\/06\/From-apprentice-to-government-payment-timeline-150x60.webp 150w, https:\/\/www.tankhapay.com\/blog\/wp-content\/uploads\/2026\/06\/From-apprentice-to-government-payment-timeline-768x307.webp 768w, https:\/\/www.tankhapay.com\/blog\/wp-content\/uploads\/2026\/06\/From-apprentice-to-government-payment-timeline-1536x614.webp 1536w, https:\/\/www.tankhapay.com\/blog\/wp-content\/uploads\/2026\/06\/From-apprentice-to-government-payment-timeline-878x351.webp 878w, https:\/\/www.tankhapay.com\/blog\/wp-content\/uploads\/2026\/06\/From-apprentice-to-government-payment-timeline-870x348.webp 870w, https:\/\/www.tankhapay.com\/blog\/wp-content\/uploads\/2026\/06\/From-apprentice-to-government-payment-timeline.webp 1983w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Mistakes_That_Delay_or_Kill_Reimbursement_Claims\"><\/span><b>Mistakes That Delay or Kill Reimbursement Claims<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><b>Mistake 1: Not uploading monthly attendance on time<\/b><span style=\"font-weight: 400;\"> Attendance must be uploaded and approved within the same month. Uploading three months in bulk at quarter-end is not accepted &#8211; the system timestamps each upload. One missing month of approved data blocks the entire quarterly claim.<\/span><\/p>\n<p><b>Mistake 2: ROP left in &#8220;Draft&#8221; status<\/b><span style=\"font-weight: 400;\"> The Record of Progress must be formally submitted and approved by the Training Manager &#8211; not just saved. Many first-time users complete the training records but forget to change status from Draft to Submitted. BOAT does not see draft records.<\/span><\/p>\n<p><b>Mistake 3: Bank details not entered before claim submission<\/b><span style=\"font-weight: 400;\"> Claims cannot be processed to an unregistered account. Entering bank details after claim submission does not retroactively process the pending claim.<\/span><\/p>\n<p><b>Mistake 4: Claiming the wrong apprentice category<\/b><span style=\"font-weight: 400;\"> Selecting &#8220;Graduate&#8221; for a Diploma holder causes the auto-calculated amount to be incorrect. The mismatch between the claimed amount and the prescribed rate for the actual qualification triggers a flag.<\/span><\/p>\n<p><b>Mistake 5: Apprenticeship contract not executed through the portal<\/b><span style=\"font-weight: 400;\"> Some employers sign a physical contract only. The contract must be executed through the NATS portal &#8211; without this, the apprentice is not officially registered and no reimbursement can be claimed.<\/span><\/p>\n<p><b>Mistake 6: Stipend paid amount differs from portal-recorded amount<\/b><span style=\"font-weight: 400;\"> If you record \u20b99,000 on the portal but pay \u20b910,000 to the apprentice&#8217;s bank account, the discrepancy is flagged during verification.<\/span><\/p>\n<p><b>Mistake 7: Claiming for non-sequential quarters<\/b><span style=\"font-weight: 400;\"> NATS reimbursement must be claimed in sequential quarterly blocks &#8211; Q1, Q2, Q3, Q4. Skipping a quarter and claiming for the next one is not permitted without resolving the prior quarter first.<\/span><\/p>\n<p><b>Mistake 8: Inactive portal access for the Training Manager<\/b><span style=\"font-weight: 400;\"> The portal access for the Training Manager will need to be active; otherwise, there will be no response from the ROP.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Why_Claims_Get_Rejected_%E2%80%93_And_How_to_Avoid_Each_Reason\"><\/span><b>Why Claims Get Rejected &#8211; And How to Avoid Each Reason<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<div class=\"table-responsive\">\n<table class=\"table-class\">\n<tbody>\n<tr>\n<th><b>Rejection Reason<\/b><\/th>\n<th><b>Root Cause<\/b><\/th>\n<th><b>Prevention<\/b><\/th>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Attendance records incomplete<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Missing one or more months of data<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Set calendar reminder on 25th of each month for upload<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">ROP not approved<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Draft status not changed to Submitted<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Make Training Manager approval a mandatory monthly sign-off<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Stipend not paid in time<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Apprentice not paid before claim filed<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Process stipends before 30th of each month<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Contract not portal-executed<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Physical-only contract<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Execute contract through NATS portal on day of joining<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Bank details not verified<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Details entered but verification not completed<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Complete bank verification immediately during establishment setup<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Qualification mismatch<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Apprentice category incorrectly selected<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Verify qualification documents at onboarding and match to portal category<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Claim period error<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Non-sequential claim months selected<\/span><\/td>\n<td><span style=\"font-weight: 400;\">File claims in order &#8211; Q1, then Q2, then Q3, then Q4<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<h2><span class=\"ez-toc-section\" id=\"Industry-Specific_Scenarios_and_Worked_Examples\"><\/span><b>Industry-Specific Scenarios and Worked Examples<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<h3><span class=\"ez-toc-section\" id=\"Manufacturing_Company_%E2%80%93_Diploma_Apprentices_at_Scale\"><\/span><b>Manufacturing Company &#8211; Diploma Apprentices at Scale<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">A car components manufacturing firm located in Pune, employing 680 employees, hires 50 diploma-holding apprentices at \u20b98,000 per month to fulfill the statutory requirements under the Apprentices Act.<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Quarterly reimbursement: 50 \u00d7 \u20b94,000 \u00d7 3 = \u20b96,00,000<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">PF saved annually: 50 \u00d7 12% \u00d7 \u20b98,000 \u00d7 12 = \u20b95,76,000<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">ESIC saved annually: 50 \u00d7 3.25% \u00d7 \u20b98,000 \u00d7 12 = \u20b91,56,000<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Total annual NATS benefit: \u20b931,32,000<\/b><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"IT_Services_Company_%E2%80%93_Graduate_Fresher_Pipeline\"><\/span><b>IT Services Company &#8211; Graduate Fresher Pipeline<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">A leading IT services provider based out of Bengaluru hires 80 B. Tech graduate apprentices at \u20b99,000 per month undertake a rigorous 12-month-long training program before hiring top candidates.<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Government reimbursement annually: 80 \u00d7 \u20b94,500 \u00d7 12 = \u20b943,20,000<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">PF saving: \u20b910,36,800\/year<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">ESIC saving: \u20b92,80,800\/year<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Total annual benefit: \u20b956,37,600 &#8211; for training the company would run anyway<\/b><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"BFSI_Company_%E2%80%93_Closing_a_Compliance_Gap\"><\/span><b>BFSI Company &#8211; Closing a Compliance Gap<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">An NBFC with 500 employees gets itself audited and is found to be non-compliant with the Apprentices Act owing to a lack of a sufficient number of apprentices. The company registers itself with NATS, hires 25 graduate apprentices and starts earning \u20b913,50,000 annually from reimbursements.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Compliance_Requirements_Employers_Must_Meet\"><\/span><b>Compliance Requirements Employers Must Meet<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<h3><span class=\"ez-toc-section\" id=\"Annual_Compliance_Calendar\"><\/span><b>Annual Compliance Calendar<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<div class=\"table-responsive\">\n<table class=\"table-class\">\n<tbody>\n<tr>\n<th><b>Compliance Obligation<\/b><\/th>\n<th><b>Frequency<\/b><\/th>\n<th><b>Consequence of Non-Compliance<\/b><\/th>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Monthly attendance upload to NATS portal<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Monthly<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Reimbursement claim blocked for that quarter<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Record of Progress (ROP) approval<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Monthly<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Claim rejected; BOAT may flag establishment<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Apprenticeship contract renewal or closure<\/span><\/td>\n<td><span style=\"font-weight: 400;\">On completion \/ termination<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Open contracts past completion date are a compliance risk<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Headcount reporting under Apprentices Act<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Annual<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Penalties under Apprentices Act, 1961<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Stipend revision if minimum rates are updated<\/span><\/td>\n<td><span style=\"font-weight: 400;\">When Ministry revises<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Paying below revised minimum is a statutory violation<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<h2><span class=\"ez-toc-section\" id=\"Record-Keeping_and_Audit_Readiness\"><\/span><b>Record-Keeping and Audit Readiness<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Establishment inspections by BOAT regional offices take place at intervals. Employers unable to provide any documents during the inspection stand to lose reimbursement claims and will be penalized accordingly.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Minimum_Records_to_Maintain_3-Year_Retention_Recommended\"><\/span><b>Minimum Records to Maintain (3-Year Retention Recommended)<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Photocopies of all Apprenticeship Contracts (from portal and paper)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Attendance register on a monthly basis for all apprentices<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Logs of training and ROPs (from portal and paper)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Records of stipends paid (bank statements indicating transfer to individuals)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Receipts of the reimbursement received from the government (bank credits)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Income recognition recorded in accounts as reimbursement being income<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Qualification certificates of the apprentices (photocopies)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Copies of NAC when the programme is completed<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Audit_Readiness_Checklist\"><\/span><b>Audit Readiness Checklist<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">All active Apprenticeship Contracts in the portal and physical form<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">All attendance records are without any unaccounted-for breaks<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Each ROP has an approval stamp by the Training Manager<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">All stipend payments made bank to bank (cash payments cannot be traced)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Income from reimbursement recorded accurately in the books<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Count of apprentices in line with those in the portal<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">No apprentice registered with the company\u2019s PF while undergoing apprenticeship<\/span><\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"Financial_Planning_Budgeting_for_NATS_at_Scale\"><\/span><b>Financial Planning: Budgeting for NATS at Scale<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<h3><span class=\"ez-toc-section\" id=\"Build_the_Disbursement_Lag_Into_Your_Plan\"><\/span><b>Build the Disbursement Lag Into Your Plan<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">The first reimbursement arrives approximately 5\u20136 months after the first apprentice joins:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Months 1-3: Training and upload of monthly data<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Month 4: Claims filing<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Months 4-6: Verification of claims and receipt of BOAT payments (45-75 days)<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">For the CFO and the Finance team, the complete amount for the quarter spent on stipends is an unbacked cash expenditure. For quarters 2-4 and thereafter, reimbursements start coming in and partially cover the expenses<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Tax_Treatment_of_Stipend_and_Reimbursement\"><\/span><b>Tax Treatment of Stipend and Reimbursement<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">It is a business expense deduction of the entire allowance made to the NATS apprentices. The allowance reimbursement from the government is considered taxable income in &#8220;Business Income&#8221;. The net cost incurred by the employer is 50% of the amount paid as an allowance after reimbursement.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Take guidance on an entity-based approach from a chartered accountant, particularly if you are operating in a tax holiday\/SEZ scenario.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"When_to_Review_Stipend_Levels\"><\/span><b>When to Review Stipend Levels<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">The Ministry of Education periodically revises minimum stipend rates. Continuing to pay below the revised rate after a notification is a compliance violation. Monitor the NATS portal for rate revision announcements.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Frequently_Asked_Questions\"><\/span><b>Frequently Asked Questions<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><b>What is the maximum reimbursement an employer can receive per apprentice under NATS?<\/b><span style=\"font-weight: 400;\">\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The maximum is \u20b94,500 per apprentice per month, regardless of the actual stipend paid. For a 12-month apprenticeship, the maximum reimbursement per graduate apprentice is \u20b954,000. Diploma holders are capped at \u20b94,000\/month and vocational certificate holders at \u20b93,500\/month &#8211; based on 50% of their respective minimum stipend rates.<\/span><\/p>\n<p><b>How often can a reimbursement claim be filed?<\/b><span style=\"font-weight: 400;\">\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Once every quarter &#8211; meaning once every three months. Claims for months 1\u20133, 4\u20136, 7\u20139, and 10\u201312 are filed sequentially. Each claim requires three months of approved attendance and ROP data before it can be submitted. Claims cannot be filed in advance or out of sequence.<\/span><\/p>\n<p><b>Are NATS apprentices entitled to PF and ESIC contributions?<\/b><span style=\"font-weight: 400;\">\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">No. NATS apprentices are exempt from both the Employees&#8217; Provident Fund Act and the Employees&#8217; State Insurance Act for the full duration of the apprenticeship. This exemption is automatic &#8211; no separate application is needed. Do not enroll NATS apprentices on your PF register.<\/span><\/p>\n<p><b>What happens if I miss uploading attendance for one month in a quarter?<\/b><span style=\"font-weight: 400;\">\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The quarterly claim for that quarter cannot be filed until the missing month&#8217;s data is resolved. If the portal upload window has passed, contact your BOAT regional office &#8211; in some cases a late upload request can be accommodated. Prevention is better: set a firm monthly upload deadline before the 30th.<\/span><\/p>\n<p><b>What documents does BOAT inspect during an establishment visit?<\/b><span style=\"font-weight: 400;\">\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">BOAT inspectors normally require the following: apprenticeship agreement, monthly attendance list, training record and ROP, bank statements proving that stipend was paid to each apprentice and reimbursement receipts. Failure to provide these documents upon request exposes establishments to loss of reimbursement and penalties under the Apprentices Act.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Key_Takeaways\"><\/span><b>Key Takeaways<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">A company with 50 graduate apprentices at \u20b99,000\/month receives \u20b927,00,000\/year in government reimbursement &#8211; plus over \u20b98 lakhs in statutory savings from PF and ESIC exemptions.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The full stipend paid is a deductible business expense; the reimbursement received is taxable income.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Every quarterly claim requires three months of approved attendance and ROP on the portal &#8211; this is the single most critical pre-requisite most employers fail to maintain consistently.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">There is no legal obligation to hire an apprentice as a permanent employee after the apprenticeship ends.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Audit readiness means maintaining three years of attendance registers, training logs, stipend payment records, and reimbursement receipts.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The first reimbursement arrives approximately 5\u20136 months after the first apprentice joins &#8211; build this disbursement lag into your working capital plan.<\/span><\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"Conclusion\"><\/span><b>Conclusion<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">NATS is one of the most financial ways for Indian employers to make use of the government programs. This program combines several aspects into one system: cash repayment, mandated savings, low-risk recruitment, and compliance fulfillment. Employers who receive their money back promptly are not those who have many apprentices; these are employers who treat regular monthly uploads to the portal as a calendar-based task. Make your uploads correct, implement contracts through the portal, keep your banking data updated, and submit claims in the right order. The government will take care of its side if you do yours.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"How_TankhaPay_Can_Help\"><\/span><b>How TankhaPay Can Help<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">TankhaPay is responsible for handling the entire process of NATS Apprenticeship Cycle for employers in India \u2013 right from the first step of registration in the NATS Portal up until attendance uploads, ROPs, claiming and reimbursements.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For employers running NATS at any scale, the compliance risk is not in understanding the rules &#8211; it is in operationalising them consistently across every apprentice, every month, without gaps. <a href=\"https:\/\/www.tankhapay.com\/nats-apprenticeship\">TankhaPay&#8217;s NATS management service<\/a> does this as part of a broader payroll and statutory compliance mandate, ensuring monthly uploads are completed on time, ROPs are approved before quarter-end, and claims are filed in the correct sequence.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Whether you are a manufacturing company meeting mandatory quotas, an IT firm building a fresher pipeline, or an MSME exploring NATS for the first time, TankhaPay provides the infrastructure and expertise to make the scheme generate real returns.<\/span><\/p>\n<p><a href=\"https:\/\/www.tankhapay.com\/demo\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-13968 size-large\" src=\"https:\/\/www.tankhapay.com\/blog\/wp-content\/uploads\/2026\/06\/nats-reimbursemen-contact-tankhapay-1024x553.webp\" alt=\"Talk to a NATS expert for apprentice hiring, documentation, compliance, and stipend reimbursement assistance\" width=\"1024\" height=\"553\" srcset=\"https:\/\/www.tankhapay.com\/blog\/wp-content\/uploads\/2026\/06\/nats-reimbursemen-contact-tankhapay-1024x553.webp 1024w, https:\/\/www.tankhapay.com\/blog\/wp-content\/uploads\/2026\/06\/nats-reimbursemen-contact-tankhapay-300x162.webp 300w, https:\/\/www.tankhapay.com\/blog\/wp-content\/uploads\/2026\/06\/nats-reimbursemen-contact-tankhapay-150x81.webp 150w, https:\/\/www.tankhapay.com\/blog\/wp-content\/uploads\/2026\/06\/nats-reimbursemen-contact-tankhapay-768x415.webp 768w, https:\/\/www.tankhapay.com\/blog\/wp-content\/uploads\/2026\/06\/nats-reimbursemen-contact-tankhapay-1536x830.webp 1536w, https:\/\/www.tankhapay.com\/blog\/wp-content\/uploads\/2026\/06\/nats-reimbursemen-contact-tankhapay-878x474.webp 878w, https:\/\/www.tankhapay.com\/blog\/wp-content\/uploads\/2026\/06\/nats-reimbursemen-contact-tankhapay-870x470.webp 870w, https:\/\/www.tankhapay.com\/blog\/wp-content\/uploads\/2026\/06\/nats-reimbursemen-contact-tankhapay.webp 1645w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<div class=\"tmnf_excerpt\">What Is NATS and Why Does It Matter for Employers in 2026? NATS, the National Apprenticeship Traini\u2026<\/div>","protected":false},"author":6,"featured_media":13966,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[163],"tags":[164],"class_list":["post-13961","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-nats","tag-nats"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.7 (Yoast SEO v27.7) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>NATS Stipend Reimbursement in 2026: Complete Employer Guide<\/title>\n<meta name=\"description\" content=\"NATS Stipend Reimbursement lets you recover up to 50% of apprentice stipends. 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