{"id":14014,"date":"2026-06-23T11:04:33","date_gmt":"2026-06-23T05:34:33","guid":{"rendered":"https:\/\/www.tankhapay.com\/blog\/?p=14014"},"modified":"2026-06-23T16:15:39","modified_gmt":"2026-06-23T10:45:39","slug":"multi-state-payroll-india","status":"publish","type":"post","link":"https:\/\/www.tankhapay.com\/blog\/multi-state-payroll-india\/","title":{"rendered":"Multi State Payroll in India | 7 Things Change When You Hire Outside Your Home State"},"content":{"rendered":"<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_78 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 eztoc-toggle-hide-by-default' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.tankhapay.com\/blog\/multi-state-payroll-india\/#What_Is_Multi-State_Payroll\" >What Is Multi-State Payroll?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.tankhapay.com\/blog\/multi-state-payroll-india\/#7_Things_That_Change_When_You_Hire_in_a_New_State\" >7\u00a0 Things That Change When You Hire in a New State<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.tankhapay.com\/blog\/multi-state-payroll-india\/#1_Professional_Tax_Is_Not_the_Same_Everywhere\" >1. Professional Tax Is Not the Same Everywhere<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.tankhapay.com\/blog\/multi-state-payroll-india\/#2_Labour_Welfare_Fund_Rules_Vary_Significantly\" >2. Labour Welfare Fund Rules Vary Significantly<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.tankhapay.com\/blog\/multi-state-payroll-india\/#3_Minimum_Wages_Are_Not_Uniform\" >3. Minimum Wages Are Not Uniform<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.tankhapay.com\/blog\/multi-state-payroll-india\/#4_Every_New_State_Needs_a_Separate_Shops_and_Establishments_Registration\" >4. Every New State Needs a Separate Shops and Establishments Registration<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.tankhapay.com\/blog\/multi-state-payroll-india\/#5_Government_Portals_Are_State-Specific_Not_Connected\" >5. Government Portals Are State-Specific, Not Connected<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/www.tankhapay.com\/blog\/multi-state-payroll-india\/#6_Remote_Work_Has_Redrawn_the_Compliance_Map\" >6. Remote Work Has Redrawn the Compliance Map<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/www.tankhapay.com\/blog\/multi-state-payroll-india\/#7_Labour_Code_Implementation_Is_Still_Rolling_Out_State_by_State\" >7. Labour Code Implementation Is Still Rolling Out State by State<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/www.tankhapay.com\/blog\/multi-state-payroll-india\/#SOMETHING_SPECIAL_%E2%80%94_State_Compliance_Snapshot\" >SOMETHING SPECIAL \u2014 State Compliance Snapshot:\u00a0<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/www.tankhapay.com\/blog\/multi-state-payroll-india\/#4_Most_Common_Multi-State_Payroll_Mistakes\" >4 Most Common Multi-State Payroll Mistakes<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-12\" href=\"https:\/\/www.tankhapay.com\/blog\/multi-state-payroll-india\/#1_Applying_One_States_PT_Rate_to_All_States\" >1. Applying One State&#8217;s PT Rate to All States<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-13\" href=\"https:\/\/www.tankhapay.com\/blog\/multi-state-payroll-india\/#2_Missing_LWF_Because_the_Amount_Seems_Too_Small\" >2. Missing LWF Because the Amount Seems Too Small<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-14\" href=\"https:\/\/www.tankhapay.com\/blog\/multi-state-payroll-india\/#3_Not_Registering_Under_the_New_States_Shops_Act_Before_Processing_Payroll\" >3. Not Registering Under the New State&#8217;s Shops Act Before Processing Payroll<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-15\" href=\"https:\/\/www.tankhapay.com\/blog\/multi-state-payroll-india\/#4_Treating_the_Employees_Office_Address_as_the_Compliance_Address\" >4. Treating the Employee&#8217;s Office Address as the Compliance Address<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-16\" href=\"https:\/\/www.tankhapay.com\/blog\/multi-state-payroll-india\/#What_Good_Multistate_Payroll_Solutions_Must_Do\" >What Good Multistate Payroll Solutions Must Do<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-17\" href=\"https:\/\/www.tankhapay.com\/blog\/multi-state-payroll-india\/#The_Bottom_Line\" >The Bottom Line<\/a><\/li><\/ul><\/nav><\/div>\n<p><span style=\"font-weight: 400;\">Your company is registered in Mumbai. You just hired three engineers in Bengaluru and a sales team in Delhi. You tell your HR executive to run their payroll from the same system.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Six months later, a notice arrives from the Karnataka Labour Welfare Board. Your Bengaluru team has been on payroll without LWF deductions, without the correct Professional Tax slab, and without registration under the Karnataka Shops and Establishments Act. The combined liability is not large. But the notice is not.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">And this is what multistate payroll would look like if you considered it to be a cut-and-paste task. States in India have boundaries that not only define geography, but also compliance jurisdictions, each with its own set of rules and regulations. This is an explanation of what should be changed and what needs to be done before it starts costing you money.<\/span><!-- TankhaPay Blog \u2014 TL;DR Dropdown (Multi State Payroll) | Paste after intro, before H2 --><!-- Remove \"open\" from\n\n\n\n<details open> if you want it collapsed by default --><\/p>\n<details style=\"border: 1px solid #DCE8F7; border-radius: 10px; overflow: hidden; margin: 32px 0; max-width: 870px; font-family: inherit;\" open=\"\">\n<summary style=\"background: #004899; padding: 13px 20px; cursor: pointer; color: #ffffff; font-size: 13px; font-weight: 500; letter-spacing: 0.2px; text-transform: uppercase; list-style: none; display: flex; align-items: center; justify-content: space-between;\">\u26a1TL;DR \u2014<\/summary>\n<div style=\"display: table; width: 100%; box-sizing: border-box; padding: 10px 20px; border-bottom: 1px solid #EFF4FB; background: #FFFFFF;\">\n<div style=\"display: table-cell; width: 30px; vertical-align: middle;\">\n<div style=\"width: 22px; height: 22px; background: #EFF6FF; color: #004899; font-size: 11px; font-weight: bold; border-radius: 50%; text-align: center; line-height: 22px;\">1<\/div>\n<\/div>\n<div style=\"display: table-cell; vertical-align: middle; padding-left: 10px;\">\n<p style=\"margin: 0; font-size: 13px; color: #1a1a1a; line-height: 1.55;\">India has no single payroll rule. <strong>Professional Tax, LWF, and Minimum Wages<\/strong> are all state-specific.<\/p>\n<\/div>\n<\/div>\n<div style=\"display: table; width: 100%; box-sizing: border-box; padding: 10px 20px; border-bottom: 1px solid #EFF4FB; background: #F7FAFF;\">\n<div style=\"display: table-cell; width: 30px; vertical-align: middle;\">\n<div style=\"width: 22px; height: 22px; background: #EFF6FF; color: #004899; font-size: 11px; font-weight: bold; border-radius: 50%; text-align: center; line-height: 22px;\">2<\/div>\n<\/div>\n<div style=\"display: table-cell; vertical-align: middle; padding-left: 10px;\">\n<p style=\"margin: 0; font-size: 13px; color: #1a1a1a; line-height: 1.55;\">Hire in a new state and you need a <strong>separate Shops and Establishments registration<\/strong> immediately.<\/p>\n<\/div>\n<\/div>\n<div style=\"display: table; width: 100%; box-sizing: border-box; padding: 10px 20px; border-bottom: 1px solid #EFF4FB; background: #FFFFFF;\">\n<div style=\"display: table-cell; width: 30px; vertical-align: middle;\">\n<div style=\"width: 22px; height: 22px; background: #EFF6FF; color: #004899; font-size: 11px; font-weight: bold; border-radius: 50%; text-align: center; line-height: 22px;\">3<\/div>\n<\/div>\n<div style=\"display: table-cell; vertical-align: middle; padding-left: 10px;\">\n<p style=\"margin: 0; font-size: 13px; color: #1a1a1a; line-height: 1.55;\">Remote employee in another state? <strong>Their state\u2019s compliance rules apply<\/strong>, not your company\u2019s home state.<\/p>\n<\/div>\n<\/div>\n<div style=\"display: table; width: 100%; box-sizing: border-box; padding: 10px 20px; border-bottom: 1px solid #EFF4FB; background: #F7FAFF;\">\n<div style=\"display: table-cell; width: 30px; vertical-align: middle;\">\n<div style=\"width: 22px; height: 22px; background: #EFF6FF; color: #004899; font-size: 11px; font-weight: bold; border-radius: 50%; text-align: center; line-height: 22px;\">4<\/div>\n<\/div>\n<div style=\"display: table-cell; vertical-align: middle; padding-left: 10px;\">\n<p style=\"margin: 0; font-size: 13px; color: #1a1a1a; line-height: 1.55;\">Karnataka cut its LWF threshold from <strong>50 to 10 employees<\/strong> in 2025. Thousands of businesses are now covered and may not know it.<\/p>\n<\/div>\n<\/div>\n<div style=\"display: table; width: 100%; box-sizing: border-box; padding: 10px 20px; background: #FFFFFF;\">\n<div style=\"display: table-cell; width: 30px; vertical-align: middle;\">\n<div style=\"width: 22px; height: 22px; background: #EFF6FF; color: #004899; font-size: 11px; font-weight: bold; border-radius: 50%; text-align: center; line-height: 22px;\">5<\/div>\n<\/div>\n<div style=\"display: table-cell; vertical-align: middle; padding-left: 10px;\">\n<p style=\"margin: 0; font-size: 13px; color: #1a1a1a; line-height: 1.55;\">Manual payroll across three states adds <strong>40 to 60 extra hours<\/strong> per month to your HR team\u2019s load.<\/p>\n<\/div>\n<\/div>\n<\/details>\n<p><!-- End TL;DR Dropdown --><\/p>\n<h2><span class=\"ez-toc-section\" id=\"What_Is_Multi-State_Payroll\"><\/span><b>What Is Multi-State Payroll?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">&#8216;Multi-state payroll&#8217; is the term used to describe the management of the payroll of workers, including deductions and compliance requirements, which are based out of two or more states within India. Since there are many payroll laws that are state-level in nature and not central, companies operating in multiple states have to abide by different guidelines for professional tax, labour welfare fund, minimum wages, and shops &amp; establishment registration.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This is not about running different software. It is about running different compliance frameworks simultaneously from a single payroll function.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"7_Things_That_Change_When_You_Hire_in_a_New_State\"><\/span><b>7\u00a0 Things That Change When You Hire in a New State<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<h3><span class=\"ez-toc-section\" id=\"1_Professional_Tax_Is_Not_the_Same_Everywhere\"><\/span><b>1. Professional Tax Is Not the Same Everywhere<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Professional Tax (PT) is levied by state governments under Article 276 of the Indian Constitution. Rates, income slabs, and filing timelines all differ by state. And some states do not levy it at all.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">There is <\/span><i><span style=\"font-weight: 400;\">no PT in Delhi, Uttar Pradesh, Haryana, Punjab, and Rajasthan. <\/span><\/i><span style=\"font-weight: 400;\">However, there is PT in Maharashtra, Karnataka, Tamil Nadu, West Bengal, Gujarat, and Kerala with different slabs and deposit timings. Setting up a unified PT rate for all the states you operate in is among the biggest mistakes in state-specific payroll calculations.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"2_Labour_Welfare_Fund_Rules_Vary_Significantly\"><\/span><b>2. Labour Welfare Fund Rules Vary Significantly<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">LWF is not a central law. Every state has its own LWF Act, contribution amount, and frequency of contributions. LWF is operational in 16 states. Other states do not have any LWF responsibility.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In Maharashtra, deductions happen in June and December. In Karnataka, they happen once in December annually. <\/span><i><span style=\"font-weight: 400;\">Tamil Nadu even includes a state government contribution of \u20b910 per employee.<\/span><\/i><span style=\"font-weight: 400;\"> Missing the correct frequency is not just an error. In states like Karnataka, it is a statutory violation.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Karnataka also reduced its LWF threshold from 50 to 10 employees in 2025. Businesses with as few as 10 staff in Karnataka are now covered, and most do not know yet.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"3_Minimum_Wages_Are_Not_Uniform\"><\/span><b>3. Minimum Wages Are Not Uniform<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">The central government sets a floor wage, but each state sets its own minimum wages, often higher. Rates differ by industry, skill category, and zone within the state. A machine operator&#8217;s minimum wage in Maharashtra is not the same as in Tamil Nadu.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Paying your Pune team&#8217;s wage rate to your Chennai team is not just inaccurate. It can create underpayment liability under Tamil Nadu&#8217;s Minimum Wages Act.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"4_Every_New_State_Needs_a_Separate_Shops_and_Establishments_Registration\"><\/span><b>4. Every New State Needs a Separate Shops and Establishments Registration<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Before making any payment to your employee in the new state, you should have to get your company registered under the Shops and Establishments Act of that particular state.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">It is quite common for the audit to discover the non-compliance when operating in the state of Karnataka without getting your company registered under the Karnataka Shops and Establishments Act, even though your company is registered in the state of Maharashtra.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"5_Government_Portals_Are_State-Specific_Not_Connected\"><\/span><b>5. Government Portals Are State-Specific, Not Connected<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><i><span style=\"font-weight: 400;\">Integration of payroll processes <\/span><\/i><span style=\"font-weight: 400;\">on a state-to-state basis involves the use of different portals, different logins, and different formats of challans for the respective state\u2019s PT department, LWF, and Shops &amp; Establishments.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">There is no national-level dashboard. An individual in a payroll department handling employees from five states accesses at least a dozen different portals per month for filing.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"6_Remote_Work_Has_Redrawn_the_Compliance_Map\"><\/span><b>6. Remote Work Has Redrawn the Compliance Map<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">This is the 2025 and 2026 reality that most multi-state payroll guides still do not address directly.<\/span><\/p>\n<p><i><span style=\"font-weight: 400;\">If your employee works remotely from home in a state where your company has no office, their state&#8217;s PT, LWF, and Shops and Establishments rules still apply to their salary.<\/span><\/i><span style=\"font-weight: 400;\"> The compliance obligation follows the employee&#8217;s work location, not your registered address.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">A Hyderabad-based employee of a Delhi-registered company triggers Telangana PT and LWF obligations. Your Delhi registration does not cover them.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"7_Labour_Code_Implementation_Is_Still_Rolling_Out_State_by_State\"><\/span><b>7. Labour Code Implementation Is Still Rolling Out State by State<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">The <a href=\"https:\/\/www.tankhapay.com\/blog\/labour-codes\/\">four new Labour Codes<\/a>, Code on Wages, the Code on Social Security, the Code on Occupational Safety, and the the Industrial Relations Code, are being implemented by states at different times. As of 2026, no two states are at the same implementation stage.<\/span><\/p>\n<p><i><span style=\"font-weight: 400;\">Multi-state payroll<\/span><\/i><span style=\"font-weight: 400;\"> teams are currently running a dual system in many companies: old rules in some states and new code-based rules in others. This will continue until every state finalises its implementation rules.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"SOMETHING_SPECIAL_%E2%80%94_State_Compliance_Snapshot\"><\/span><b>SOMETHING SPECIAL \u2014 State Compliance Snapshot:\u00a0<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><!-- TankhaPay Blog \u2014 State Compliance Snapshot Table | Paste into HTML editor --><\/p>\n<div style=\"overflow: hidden; border-radius: 10px; border: 1px solid #DCE8F7; margin: 32px 0;\">\n<div style=\"background: #EFF6FF; padding: 13px 18px; border-bottom: 1px solid #DCE8F7;\">\n<p style=\"margin: 0 0 4px; font-size: 13px; font-weight: bold; color: #004899; letter-spacing: 0.1px;\">\u2605 State Compliance Snapshot \u2014 6 Major Business States<\/p>\n<p style=\"margin: 0; font-size: 12px; color: #666666; font-style: italic; line-height: 1.5;\">Quick reference for businesses with employees across India\u2019s most common work locations. Verify all rates with the respective state authority before filing \u2014 rates update periodically.<\/p>\n<\/div>\n<div style=\"overflow-x: auto;\">\n<table style=\"width: 100%; border-collapse: collapse; font-size: 13.5px; font-family: inherit; line-height: 1.5;\">\n<thead>\n<tr>\n<th style=\"background-color: #004899; color: #ffffff; padding: 12px 16px; text-align: left; font-weight: 500; width: 16%;\" scope=\"col\">State<\/th>\n<th style=\"background-color: #004899; color: #ffffff; padding: 12px 16px; text-align: left; font-weight: 500; width: 14%;\" scope=\"col\">PT Applicable?<\/th>\n<th style=\"background-color: #004899; color: #ffffff; padding: 12px 16px; text-align: left; font-weight: 500; width: 17%;\" scope=\"col\">PT Rate (approx.)<\/th>\n<th style=\"background-color: #004899; color: #ffffff; padding: 12px 16px; text-align: left; font-weight: 500; width: 30%;\" scope=\"col\">LWF Rate (Employee + Employer)<\/th>\n<th style=\"background-color: #004899; color: #ffffff; padding: 12px 16px; text-align: left; font-weight: 500; width: 23%;\" scope=\"col\">LWF Frequency<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr style=\"background-color: #ffffff; border-bottom: 1px solid #DCE8F7;\">\n<td style=\"padding: 11px 16px; font-weight: 600; color: #0d1117; vertical-align: top;\">Maharashtra<\/td>\n<td style=\"padding: 11px 16px; color: #555555; vertical-align: top;\">Yes<\/td>\n<td style=\"padding: 11px 16px; color: #555555; vertical-align: top;\">Up to \u20b9200\/month<\/td>\n<td style=\"padding: 11px 16px; color: #555555; vertical-align: top;\">\u20b925 + \u20b975 per period<\/td>\n<td style=\"padding: 11px 16px; color: #555555; vertical-align: top;\">Half-yearly (June &amp; December)<\/td>\n<\/tr>\n<tr style=\"background-color: #f7faff; border-bottom: 1px solid #DCE8F7;\">\n<td style=\"padding: 11px 16px; font-weight: 600; color: #0d1117; vertical-align: top;\">Karnataka<\/td>\n<td style=\"padding: 11px 16px; color: #555555; vertical-align: top;\">Yes<\/td>\n<td style=\"padding: 11px 16px; color: #555555; vertical-align: top;\">Slab-based<\/td>\n<td style=\"padding: 11px 16px; color: #555555; vertical-align: top;\">\u20b950 + \u20b9100 per year<\/td>\n<td style=\"padding: 11px 16px; color: #555555; vertical-align: top;\">Annual (December)<\/td>\n<\/tr>\n<tr style=\"background-color: #ffffff; border-bottom: 1px solid #DCE8F7;\">\n<td style=\"padding: 11px 16px; font-weight: 600; color: #0d1117; vertical-align: top;\">Tamil Nadu<\/td>\n<td style=\"padding: 11px 16px; color: #555555; vertical-align: top;\">Limited<\/td>\n<td style=\"padding: 11px 16px; color: #555555; vertical-align: top;\">Varies by slab<\/td>\n<td style=\"padding: 11px 16px; color: #555555; vertical-align: top;\">\u20b920 + \u20b940 + \u20b910 (state) per year<\/td>\n<td style=\"padding: 11px 16px; color: #555555; vertical-align: top;\">Annual (December)<\/td>\n<\/tr>\n<tr style=\"background-color: #f7faff; border-bottom: 1px solid #DCE8F7;\">\n<td style=\"padding: 11px 16px; font-weight: 600; color: #0d1117; vertical-align: top;\">Gujarat<\/td>\n<td style=\"padding: 11px 16px; color: #555555; vertical-align: top;\">Yes<\/td>\n<td style=\"padding: 11px 16px; color: #555555; vertical-align: top;\">Up to \u20b9200\/half-year<\/td>\n<td style=\"padding: 11px 16px; color: #555555; vertical-align: top;\">\u20b96 + \u20b912 per period<\/td>\n<td style=\"padding: 11px 16px; color: #555555; vertical-align: top;\">Half-yearly (June &amp; December)<\/td>\n<\/tr>\n<tr style=\"background-color: #ffffff; border-bottom: 1px solid #DCE8F7;\">\n<td style=\"padding: 11px 16px; font-weight: 600; color: #0d1117; vertical-align: top;\">Delhi \/ NCR<\/td>\n<td style=\"padding: 11px 16px; font-weight: 500; color: #004899; vertical-align: top;\">No PT<\/td>\n<td style=\"padding: 11px 16px; color: #555555; vertical-align: top;\">Not applicable<\/td>\n<td style=\"padding: 11px 16px; color: #555555; vertical-align: top;\">Applies \u2014 annually<\/td>\n<td style=\"padding: 11px 16px; color: #555555; vertical-align: top;\">Annual (December)<\/td>\n<\/tr>\n<tr style=\"background-color: #f7faff;\">\n<td style=\"padding: 11px 16px; font-weight: 600; color: #0d1117; vertical-align: top;\">West Bengal<\/td>\n<td style=\"padding: 11px 16px; color: #555555; vertical-align: top;\">Yes<\/td>\n<td style=\"padding: 11px 16px; color: #555555; vertical-align: top;\">Up to \u20b9200\/month<\/td>\n<td style=\"padding: 11px 16px; color: #555555; vertical-align: top;\">Employer: \u20b930\/year<\/td>\n<td style=\"padding: 11px 16px; color: #555555; vertical-align: top;\">Annual (December)<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<\/div>\n<p><span style=\"font-weight: 400;\">\u00a0<\/span><b>Note:<\/b><span style=\"font-weight: 400;\"> LWF is not a monthly deduction in any state. Deducting it monthly is itself a statutory violation. Karnataka reduced its LWF threshold from 50 to 10 employees effective January 7, 2026, verify your applicability if you have 10 or more staff members there.<\/span><\/p>\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone wp-image-14023 size-full\" src=\"https:\/\/www.tankhapay.com\/blog\/wp-content\/uploads\/2026\/06\/What-your-payroll-must-handle-in-Each-State.webp\" alt=\"What your payroll-must handle in Each State\" width=\"1536\" height=\"1024\" srcset=\"https:\/\/www.tankhapay.com\/blog\/wp-content\/uploads\/2026\/06\/What-your-payroll-must-handle-in-Each-State.webp 1536w, https:\/\/www.tankhapay.com\/blog\/wp-content\/uploads\/2026\/06\/What-your-payroll-must-handle-in-Each-State-300x200.webp 300w, https:\/\/www.tankhapay.com\/blog\/wp-content\/uploads\/2026\/06\/What-your-payroll-must-handle-in-Each-State-1024x683.webp 1024w, https:\/\/www.tankhapay.com\/blog\/wp-content\/uploads\/2026\/06\/What-your-payroll-must-handle-in-Each-State-150x100.webp 150w, https:\/\/www.tankhapay.com\/blog\/wp-content\/uploads\/2026\/06\/What-your-payroll-must-handle-in-Each-State-768x512.webp 768w, https:\/\/www.tankhapay.com\/blog\/wp-content\/uploads\/2026\/06\/What-your-payroll-must-handle-in-Each-State-878x585.webp 878w, https:\/\/www.tankhapay.com\/blog\/wp-content\/uploads\/2026\/06\/What-your-payroll-must-handle-in-Each-State-870x580.webp 870w\" sizes=\"(max-width: 1536px) 100vw, 1536px\" \/><\/p>\n<h2><span class=\"ez-toc-section\" id=\"4_Most_Common_Multi-State_Payroll_Mistakes\"><\/span><b>4 Most Common Multi-State Payroll Mistakes<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<h3><span class=\"ez-toc-section\" id=\"1_Applying_One_States_PT_Rate_to_All_States\"><\/span><b>1. Applying One State&#8217;s PT Rate to All States<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">It is the commonest mistake in multi-state setups. In cases where the payroll system is set up on the basis of the Pay Tax rates applicable in the state of Maharashtra, the same deduction is made for people working in the state of Delhi or in the state of Karnataka, where Pay Tax does not apply.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"2_Missing_LWF_Because_the_Amount_Seems_Too_Small\"><\/span><b>2. Missing LWF Because the Amount Seems Too Small<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">LWF contributions are among the smallest statutory costs in India. Gujarat&#8217;s combined employer-employee LWF is \u20b936 per year. It is exactly this smallness that makes it the most commonly missed obligation.<\/span><\/p>\n<p><i><span style=\"font-weight: 400;\">Whereas a company having 150 workers in Karnataka has not been paying its LWF contribution for three years, it owes Rs. 18,000 in addition to interest and penalty, which is highly disproportionate. And, this fact is known to audit inspectors.<\/span><\/i><\/p>\n<h3><span class=\"ez-toc-section\" id=\"3_Not_Registering_Under_the_New_States_Shops_Act_Before_Processing_Payroll\"><\/span><b>3. Not Registering Under the New State&#8217;s Shops Act Before Processing Payroll<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">This realization is often made by many entrepreneurs retrospectively. The payroll cannot be processed legally for employees in a state that does not have Shops and Establishments registration. Registering subsequently causes a lag in which every payslip generated would be out of compliance.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"4_Treating_the_Employees_Office_Address_as_the_Compliance_Address\"><\/span><b>4. Treating the Employee&#8217;s Office Address as the Compliance Address<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">In a remote\/hybrid arrangement, the applicable address will be the location of work rather than the location of your nearest branch. Applying the Gurugram PT rules to an employee who is working from home in Noida (where there is no PT) would be an unwarranted deduction. Not applying any PT to an employee who has moved from Delhi to Pune (and is now working from home in Pune) would be a liability.<\/span><\/p>\n<p><b>REMOTE WORK COMPLIANCE ALERT<\/b><\/p>\n<p><i><span style=\"font-weight: 400;\">If your employee moved cities and now works from home in a different state, your payroll must reflect THEIR current state&#8217;s rules,\u00a0 not your office&#8217;s state.<\/span><\/i><\/p>\n<p><span style=\"font-weight: 400;\">What to check immediately:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Has their PT slab changed?<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Does their new state have LWF?<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Do you need a new Shops and Establishments registration in their state?<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Have you updated their work location in your HRMS?<\/span><\/li>\n<\/ul>\n<p><i><span style=\"font-weight: 400;\">This applies even if the employee has not formally informed HR of their move.<\/span><\/i><\/p>\n<h2><span class=\"ez-toc-section\" id=\"What_Good_Multistate_Payroll_Solutions_Must_Do\"><\/span><b>What Good Multistate Payroll Solutions Must Do<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Most payroll systems handle central compliance well, PF, ESIC, and TDS. <\/span><i><span style=\"font-weight: 400;\">Multistate payroll solutions<\/span><\/i><span style=\"font-weight: 400;\"> earn their value by handling what central systems miss.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Here is what to check before choosing a provider or platform:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>State-wise PT slab setting:<\/b><span style=\"font-weight: 400;\"> Is it possible to configure different PT slabs based on the state of employment of an employee?<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Frequency limitation of LWF deduction:<\/b><span style=\"font-weight: 400;\"> Is it possible to limit LWF deduction to June and December months in Maharashtra state and the December month in Karnataka state without manual overriding of the system?<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Registering for the Shops Act in new states: <\/b><span style=\"font-weight: 400;\">When adding a new state in which you wish to pay a salary, does it alert you for Shops Act registration in that state?<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Field for remote work location of employee: <\/b><span style=\"font-weight: 400;\">Is the employment location of the employee driving compliance and not the office location?<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Automatic updating of state rates:<\/b><span style=\"font-weight: 400;\"> When Karnataka increased the threshold of LWF in January 2026, did the system highlight existing accounts under its purview?<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">If the answer to any of these is &#8220;We do that manually&#8221;, the system is not built for multi-state work. It is a single-state system being stretched.<\/span><\/p>\n<p><i><span style=\"font-weight: 400;\">Payroll integration<\/span><\/i><span style=\"font-weight: 400;\"> between states is not merely about information moving from attendance to salary. It is about regulations that move from the interest of the employee to the computation of the payroll, automatically, correctly, and without human involvement each time the rate changes.<\/span><\/p>\n<blockquote><p><i><span style=\"font-weight: 400;\">&#8220;Despite national Labour Codes, Professional Tax, Labour Welfare Fund, and Minimum Wages remain state subjects \u2014 creating a multi-layered compliance environment for businesses operating across state boundaries.&#8221;<\/span><\/i><br \/>\n<em><b>Ministry of Labour and Employment, India Payroll Compliance Overview, 2026<\/b><\/em><\/p><\/blockquote>\n<p><img decoding=\"async\" class=\"wp-image-14024 size-full aligncenter\" src=\"https:\/\/www.tankhapay.com\/blog\/wp-content\/uploads\/2026\/06\/When-you-hire-in-new-state.webp\" alt=\"When you hire in new state\" width=\"1402\" height=\"1122\" srcset=\"https:\/\/www.tankhapay.com\/blog\/wp-content\/uploads\/2026\/06\/When-you-hire-in-new-state.webp 1402w, https:\/\/www.tankhapay.com\/blog\/wp-content\/uploads\/2026\/06\/When-you-hire-in-new-state-300x240.webp 300w, https:\/\/www.tankhapay.com\/blog\/wp-content\/uploads\/2026\/06\/When-you-hire-in-new-state-1024x819.webp 1024w, https:\/\/www.tankhapay.com\/blog\/wp-content\/uploads\/2026\/06\/When-you-hire-in-new-state-150x120.webp 150w, https:\/\/www.tankhapay.com\/blog\/wp-content\/uploads\/2026\/06\/When-you-hire-in-new-state-768x615.webp 768w, https:\/\/www.tankhapay.com\/blog\/wp-content\/uploads\/2026\/06\/When-you-hire-in-new-state-875x700.webp 875w, https:\/\/www.tankhapay.com\/blog\/wp-content\/uploads\/2026\/06\/When-you-hire-in-new-state-750x600.webp 750w\" sizes=\"(max-width: 1402px) 100vw, 1402px\" \/><\/p>\n<h2><span class=\"ez-toc-section\" id=\"The_Bottom_Line\"><\/span><b>The Bottom Line<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><i><span style=\"font-weight: 400;\">Multi-state payroll in India <\/span><\/i><span style=\"font-weight: 400;\">is not only payroll functioning in different states. It is an altogether different compliance requirement which needs to be satisfied for every single state with its own rates, portals, deadlines, and registrations.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The companies that do it right design their payroll according to the location of employment and not the registered office of the company. Every new state employee is a compliance trigger for them.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">TankhaPay&#8217;s <a href=\"https:\/\/www.tankhapay.com\/blog\/payroll-compliance-checklist\/\">payroll and compliance management<\/a> covers PT, LWF, minimum wages, and Shops Act registrations across states, so your team is not tracking a dozen government portals manually every time you hire in a new location.<\/span><\/p>\n<p><a href=\"https:\/\/www.tankhapay.com\/demo\"><img decoding=\"async\" class=\"alignnone wp-image-14027 size-full\" src=\"https:\/\/www.tankhapay.com\/blog\/wp-content\/uploads\/2026\/06\/CTA-1-e1782211534109.webp\" alt=\"make sure your payroll is keeping up. \" width=\"1847\" height=\"463\" srcset=\"https:\/\/www.tankhapay.com\/blog\/wp-content\/uploads\/2026\/06\/CTA-1-e1782211534109.webp 1847w, https:\/\/www.tankhapay.com\/blog\/wp-content\/uploads\/2026\/06\/CTA-1-e1782211534109-300x75.webp 300w, https:\/\/www.tankhapay.com\/blog\/wp-content\/uploads\/2026\/06\/CTA-1-e1782211534109-1024x257.webp 1024w, https:\/\/www.tankhapay.com\/blog\/wp-content\/uploads\/2026\/06\/CTA-1-e1782211534109-150x38.webp 150w, https:\/\/www.tankhapay.com\/blog\/wp-content\/uploads\/2026\/06\/CTA-1-e1782211534109-768x193.webp 768w, https:\/\/www.tankhapay.com\/blog\/wp-content\/uploads\/2026\/06\/CTA-1-e1782211534109-1536x385.webp 1536w, https:\/\/www.tankhapay.com\/blog\/wp-content\/uploads\/2026\/06\/CTA-1-e1782211534109-878x220.webp 878w, https:\/\/www.tankhapay.com\/blog\/wp-content\/uploads\/2026\/06\/CTA-1-e1782211534109-870x218.webp 870w\" sizes=\"(max-width: 1847px) 100vw, 1847px\" \/><\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<div class=\"tmnf_excerpt\">Your company is registered in Mumbai. You just hired three engineers in Bengaluru and a sales team \u2026<\/div>","protected":false},"author":6,"featured_media":14021,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[159],"tags":[412],"class_list":["post-14014","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-payroll","tag-multi-state-payroll"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.7 (Yoast SEO v27.7) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Multi State Payroll in India | Every Founder Must Know<\/title>\n<meta name=\"description\" content=\"Running payroll across Indian states? PT, LWF, and minimum wages differ by state. 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