{"id":14636,"date":"2026-08-04T13:27:44","date_gmt":"2026-08-04T07:57:44","guid":{"rendered":"https:\/\/www.tankhapay.com\/blog\/?p=14636"},"modified":"2026-08-06T10:43:28","modified_gmt":"2026-08-06T05:13:28","slug":"payroll-compliance-by-industry","status":"publish","type":"post","link":"https:\/\/www.tankhapay.com\/blog\/payroll-compliance-by-industry\/","title":{"rendered":"How Payroll Compliance Changes Across Industries"},"content":{"rendered":"<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_78 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 eztoc-toggle-hide-by-default' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.tankhapay.com\/blog\/payroll-compliance-by-industry\/#What_changed_in_2026_and_why_does_it_hit_industries_unevenly\" >What changed in 2026, and why does it hit industries unevenly<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.tankhapay.com\/blog\/payroll-compliance-by-industry\/#Payroll_compliance_by_industry_Comparison_Table\" >Payroll compliance by industry: Comparison Table<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.tankhapay.com\/blog\/payroll-compliance-by-industry\/#IT_and_Software\" >IT and Software<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.tankhapay.com\/blog\/payroll-compliance-by-industry\/#Manufacturing\" >Manufacturing<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.tankhapay.com\/blog\/payroll-compliance-by-industry\/#BFSI\" >BFSI<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.tankhapay.com\/blog\/payroll-compliance-by-industry\/#Healthcare\" >Healthcare<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.tankhapay.com\/blog\/payroll-compliance-by-industry\/#Retail\" >Retail<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/www.tankhapay.com\/blog\/payroll-compliance-by-industry\/#Logistics\" >Logistics<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/www.tankhapay.com\/blog\/payroll-compliance-by-industry\/#Construction\" >Construction<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/www.tankhapay.com\/blog\/payroll-compliance-by-industry\/#Hospitality\" >Hospitality<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/www.tankhapay.com\/blog\/payroll-compliance-by-industry\/#Education\" >Education<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-12\" href=\"https:\/\/www.tankhapay.com\/blog\/payroll-compliance-by-industry\/#Professional_Services\" >Professional Services<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-13\" href=\"https:\/\/www.tankhapay.com\/blog\/payroll-compliance-by-industry\/#Startups\" >Startups<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-14\" href=\"https:\/\/www.tankhapay.com\/blog\/payroll-compliance-by-industry\/#Enterprise\" >Enterprise<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-15\" href=\"https:\/\/www.tankhapay.com\/blog\/payroll-compliance-by-industry\/#Payroll_Compliance_Risk_Matrix_by_Industry\" >Payroll Compliance Risk Matrix by Industry<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-16\" href=\"https:\/\/www.tankhapay.com\/blog\/payroll-compliance-by-industry\/#Best_Payroll_Compliance_practices_across_every_industry\" >Best Payroll Compliance practices across every industry<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-17\" href=\"https:\/\/www.tankhapay.com\/blog\/payroll-compliance-by-industry\/#FAQs\" >FAQs<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-18\" href=\"https:\/\/www.tankhapay.com\/blog\/payroll-compliance-by-industry\/#Why_does_payroll_compliance_differ_across_industries_in_India\" >Why does payroll compliance differ across industries in India?\u00a0<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-19\" href=\"https:\/\/www.tankhapay.com\/blog\/payroll-compliance-by-industry\/#Which_industry_has_the_highest_payroll_compliance_risk\" >Which industry has the highest payroll compliance risk?\u00a0<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-20\" href=\"https:\/\/www.tankhapay.com\/blog\/payroll-compliance-by-industry\/#Do_the_Labour_Codes_apply_to_all_industries_equally\" >Do the Labour Codes apply to all industries equally?\u00a0<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-21\" href=\"https:\/\/www.tankhapay.com\/blog\/payroll-compliance-by-industry\/#Does_payroll_software_cover_industry-specific_compliance\" >Does payroll software cover industry-specific compliance?\u00a0<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-22\" href=\"https:\/\/www.tankhapay.com\/blog\/payroll-compliance-by-industry\/#What_is_the_most_common_payroll_compliance_mistake_by_industry\" >What is the most common payroll compliance mistake by industry?\u00a0<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-23\" href=\"https:\/\/www.tankhapay.com\/blog\/payroll-compliance-by-industry\/#Should_we_use_payroll_software_or_payroll_outsourcing_for_a_high-risk_industry\" >Should we use payroll software or payroll outsourcing for a high-risk industry?\u00a0<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-24\" href=\"https:\/\/www.tankhapay.com\/blog\/payroll-compliance-by-industry\/#Conclusion\" >Conclusion<\/a><\/li><\/ul><\/nav><\/div>\n<p><span style=\"font-weight: 400;\">A garment factory, a hospital and a SaaS company all run payroll in India this month. All three deduct PF, ESI, TDS and Professional Tax.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">None of them follow the same rulebook.<\/span><\/p>\n<div style=\"background-color: #dbeafe; padding: 20px; border-radius: 10px; margin: 20px 0;\">\n<p><b>Quick Answer<\/b><span style=\"font-weight: 400;\">The compliance of payroll is based on industry due to the fact that the law applicable to you as an establishment varies. There is the Factories Act for factories, Shops and Establishments Act for offices, BOCW Act for construction, and CLRA for contract-intensive industries.<\/span><\/p>\n<\/div>\n<h2><span class=\"ez-toc-section\" id=\"What_changed_in_2026_and_why_does_it_hit_industries_unevenly\"><\/span>What changed in 2026, and why does it hit industries unevenly<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Two reforms landed within five months of each other.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The four Labour Codes took effect on 21 November 2025 at the central level, with states notifying at different times. The<\/span><a href=\"https:\/\/labour.gov.in\/\" rel=\"nofollow\"> <span style=\"font-weight: 400;\">Code on Wages<\/span><\/a><span style=\"font-weight: 400;\"> requires basic pay plus dearness allowance to be at least 50% of total remuneration.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The <\/span><a href=\"https:\/\/www.incometax.gov.in\/\" rel=\"nofollow\"><span style=\"font-weight: 400;\">Income-tax Act, 2025<\/span><\/a><span style=\"font-weight: 400;\"> replaced the 1961 Act from 1 April 2026, renumbering the forms your payroll system generates. Form 16 becomes Form 130. Form 24Q becomes Form 138.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Two changes hit specific industries far harder than others.<\/span><\/p>\n<p><b>Full and final settlement within 2 working days <\/b><span style=\"font-weight: 400;\">as per Code on Wages, with applicability to resignations based on state laws. Sectors with high turnover and daily wage workers would take this up differently than an organization with 200 people resigning each month.<\/span><\/p>\n<p><b>Gratuity for fixed-term employees after one year<\/b><span style=\"font-weight: 400;\">, down from five, under the Social Security Code. Project-based and seasonal hiring models carry a liability they did not carry in 2025.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Payroll_compliance_by_industry_Comparison_Table\"><\/span>Payroll compliance by industry: Comparison Table<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<div class=\"table-responsive\">\n<table class=\"table-class\">\n<tbody>\n<tr>\n<th><b>Industry<\/b><\/th>\n<th><b>Key compliance requirement<\/b><\/th>\n<th><b>Biggest risk<\/b><\/th>\n<th><b>Automation priority<\/b><\/th>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">IT and Software<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Shops and Establishments Act, ESOP perquisite tax, multi-state PT<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Wrong perquisite valuation flowing into Form 130<\/span><\/td>\n<td><span style=\"font-weight: 400;\">ESOP and variable pay in-cycle<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Manufacturing<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Factories Act, CLRA, shift and overtime rules<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Contractor PF liability falling back on the principal employer<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Attendance to payroll, contractor tracking<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">BFSI<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Shops Act, audit trail, data protection<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Incomplete audit trail during regulatory inspection<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Immutable logs, maker-checker<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Healthcare<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Shops Act or Clinical Establishments Act, ESI across all staff<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Contract nursing and housekeeping misclassified<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Shift-linked attendance, ESI eligibility<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Retail<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Shops Act, store-wise PT, high turnover<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Missing the two-day F&amp;F window at scale<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Automated F&amp;F, store-wise PT<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Logistics<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Motor Transport Workers Act, multi-depot PT<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Field staff attendance evidence for inspections<\/span><\/td>\n<td><span style=\"font-weight: 400;\">GPS attendance, depot-wise compliance<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Construction<\/span><\/td>\n<td><span style=\"font-weight: 400;\">BOCW Act, cess, CLRA, migrant workers<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Unregistered BOCW workers and unpaid cess<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Site-based attendance, worker registration<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Hospitality<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Shops Act, tips and service charge treatment<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Service charge and tips excluded from wage base<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Wage-base configuration, seasonal rosters<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Education<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Shops Act or state education rules, contract faculty<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Visiting faculty treated as employees or vice versa<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Contract vs payroll segregation<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Professional Services<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Shops Act, Section 194J contractor TDS<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Consultant misclassification<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Contractor and employee separation<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Startups<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Shops Act, PF from 20 employees, ESOP<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Crossing thresholds without registering<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Threshold alerts, statutory automation<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Enterprise<\/span><\/td>\n<td><span style=\"font-weight: 400;\">All of the above, multi-entity<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Inconsistent rules across entities and states<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Multi-entity engine, consolidated reporting<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<h3 style=\"text-align: center;\"><span class=\"ez-toc-section\" id=\"IT_and_Software\"><\/span>IT and Software<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><b>Governs you:<\/b><span style=\"font-weight: 400;\"> Shops and Establishments Act, not the Factories Act.<\/span><\/p>\n<p><b>Statutory load:<\/b><span style=\"font-weight: 400;\"> PF, ESI where applicable, TDS under the new Act, Professional Tax in every state your remote staff are registered in; Section 194J TDS for consultants.<\/span><\/p>\n<p><b>Common mistake:<\/b><span style=\"font-weight: 400;\"> Valuing ESOP perquisite on the wrong date. Perquisite is computed on fair market value at exercise for ESOPs and at vesting for RSUs. Get the date wrong and every affected employee&#8217;s Form 130 is wrong.<\/span><\/p>\n<p><b>Automate first:<\/b><span style=\"font-weight: 400;\"> perquisite computation inside the regular cycle and Professional Tax by each employee&#8217;s registered work state rather than by head office.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">See<\/span><a href=\"https:\/\/www.tankhapay.com\/payroll\/it-software\"> <span style=\"font-weight: 400;\">payroll software for IT companies<\/span><\/a><span style=\"font-weight: 400;\"> for how these components are handled together.<\/span><\/p>\n<h3 style=\"text-align: center;\"><span class=\"ez-toc-section\" id=\"Manufacturing\"><\/span>Manufacturing<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><b>Governs you:<\/b><span style=\"font-weight: 400;\">\u00a0 The Factories Act and the Contract Labour (Regulation and Abolition) Act in case you use contractors.<\/span><\/p>\n<p><b>Statutory obligation:<\/b><span style=\"font-weight: 400;\"> Shift differential, statutory overtime pay, PF &amp; ESI for employees and contract labour, minimum wages by state-wise, and the Factories Act registers.<\/span><\/p>\n<p><b>Most common mistake:<\/b><span style=\"font-weight: 400;\"> Considering the labour contractor\u2019s PF liability to end there. The CLRA states that the responsibility of the principal employer is the fallback option in case the contractor defaults.<\/span><\/p>\n<p><b>Automate first:<\/b><span style=\"font-weight: 400;\"> Biometric attendance feeding directly into payroll and contractor compliance tracking with challan-level evidence.<\/span><\/p>\n<h3 style=\"text-align: center;\"><span class=\"ez-toc-section\" id=\"BFSI\"><\/span>BFSI<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><b>Governs you: <\/b><span style=\"font-weight: 400;\">The Shops &amp; Establishment Act, in addition to the sector regulator&#8217;s expectation on documentation.<\/span><\/p>\n<p><b>Statutory obligation:<\/b><span style=\"font-weight: 400;\"> Standard deductions, in addition to audit trail depth and access controls that will be tested during the regulator&#8217;s review.<\/span><\/p>\n<p><b>Most common mistake:<\/b><span style=\"font-weight: 400;\"> Confusing audit trail with reporting function. The regulator wants to know who has made changes to salary records, when, and whose approval was there.<\/span><\/p>\n<p><b>Automate first:<\/b><span style=\"font-weight: 400;\"> Immutable audit logs and maker-checker approval for each payroll modification.<\/span><\/p>\n<h3 style=\"text-align: center;\"><span class=\"ez-toc-section\" id=\"Healthcare\"><\/span>Healthcare<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><b>Governs you:<\/b><span style=\"font-weight: 400;\"> Shops and Establishments Act or Clinical Establishments regulations as per your registration.<\/span><\/p>\n<p><b>Statutory obligation:<\/b><span style=\"font-weight: 400;\"> ESI applies to a wide share of hospital staff. Round-the-clock shift rosters, night differentials, and a mix of employed, contract and visiting practitioners.<\/span><\/p>\n<p><b>Most common mistake:<\/b><span style=\"font-weight: 400;\"> Treating contract nursing, housekeeping and security as outside your compliance perimeter. Under the CLRA, they are not.<\/span><\/p>\n<p><b>Automate first:<\/b><span style=\"font-weight: 400;\"> Shift-linked attendance and automated ESI eligibility checks as wages move across the threshold.<\/span><\/p>\n<h3 style=\"text-align: center;\"><span class=\"ez-toc-section\" id=\"Retail\"><\/span>Retail<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><b>Governs you:<\/b><span style=\"font-weight: 400;\"> Shops and Establishment Act; registration of your shop by store in different states.<\/span><\/p>\n<p><b>Statutory obligation:<\/b><span style=\"font-weight: 400;\"> Professional Tax at each store site, seasonal employment, and full settlement within two days now.<\/span><\/p>\n<p><b>Most common mistake:<\/b><span style=\"font-weight: 400;\"> Batching F&amp;F by month. With 40 exits in a month from 15 shops, this is not possible.<\/span><\/p>\n<p><b>Automate first:<\/b><span style=\"font-weight: 400;\"> Exit-triggered F&amp;F, and store-wise Professional Tax applied automatically.<\/span><\/p>\n<h3 style=\"text-align: center;\"><span class=\"ez-toc-section\" id=\"Logistics\"><\/span>Logistics<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><b>Governs you:<\/b><span style=\"font-weight: 400;\"> \u2018the Motor Transport Workers Act\u2019 for transport workers and \u2018Shops Act\u2019 for office workers. Frequently both together.<\/span><\/p>\n<p><b>Statutory obligation:<\/b><span style=\"font-weight: 400;\"> driver working time restrictions, multi-depot Professional Tax, high turnover, and attendance for people who are never in one place.<\/span><\/p>\n<p><b>Most common mistake:<\/b><span style=\"font-weight: 400;\"> Not having any defendable record of attendance for field people. It\u2019s an inspection that asks for proof, not an estimate.<\/span><\/p>\n<p><b>Automate first:<\/b><span style=\"font-weight: 400;\">\u00a0 geofencing and GPS-based attendance and statutory registration mapping.<\/span><\/p>\n<h3 style=\"text-align: center;\"><span class=\"ez-toc-section\" id=\"Construction\"><\/span>Construction<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><b>Governs you:<\/b><span style=\"font-weight: 400;\">\u00a0 The BOCW Act, CLRA, and the Inter-State Migrant Workmen sections that are now incorporated into the Labour Codes.<\/span><\/p>\n<p><b>Statutory obligation:<\/b><span style=\"font-weight: 400;\"> worker registration with the BOCW welfare board, levy on construction costs, calculation of daily wages, and site register.<\/span><\/p>\n<p><b>Most common mistake:<\/b><span style=\"font-weight: 400;\"> Unregistered workers on site. This is the single most penalised failure in the sector, and it is a registration failure, not a payroll one.<\/span><\/p>\n<p><b>Automate first:<\/b><span style=\"font-weight: 400;\"> Site-based attendance with worker registration status tracked alongside it.<\/span><\/p>\n<h3 style=\"text-align: center;\"><span class=\"ez-toc-section\" id=\"Hospitality\"><\/span>Hospitality<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><b>Governs you:<\/b><span style=\"font-weight: 400;\">\u00a0 Shops &amp; Establishment Act, with state-wise guidelines for hotels and restaurants.<\/span><\/p>\n<p><b>Statutory obligation:<\/b><span style=\"font-weight: 400;\"> Seasonal rosters, split shifts, and treatment of tips\/service charges for computing wages.<\/span><\/p>\n<p><b>Most common mistake:<\/b><span style=\"font-weight: 400;\"> Neglecting service charge disbursements while computing statutory wages. In accordance with the Code of Wages, allowances in excess of 50 % of the total wage amount come under the wage component, and this industry gets most impacted by the change.<\/span><\/p>\n<p><b>Automate first:<\/b><span style=\"font-weight: 400;\"> configure your wage calculation to accommodate the current definition of wage and rosters tied to payroll for seasons.<\/span><\/p>\n<h3 style=\"text-align: center;\"><span class=\"ez-toc-section\" id=\"Education\"><\/span>Education<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><b>Governs you: <\/b><span style=\"font-weight: 400;\">The Shops and Establishment Act, or state education department guidelines if there\u2019s an aided institution.<\/span><\/p>\n<p><b>Statutory obl.igation:<\/b><span style=\"font-weight: 400;\"> Permanent, contractual, visiting faculty, and non-teaching staff, all on distinct conditions. Annual academic year cycle as opposed to the financial year cycle.<\/span><\/p>\n<p><b>Most common mistake:<\/b><span style=\"font-weight: 400;\"> Paying visiting faculty through payroll when the engagement is professional in nature, or the reverse. Both create exposure.<\/span><\/p>\n<p><b>Automate first:<\/b><span style=\"font-weight: 400;\"> Clean separation between payroll and professional-fee tracks, with correct TDS on each.<\/span><\/p>\n<h3 style=\"text-align: center;\"><span class=\"ez-toc-section\" id=\"Professional_Services\"><\/span>Professional Services<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><b>Governs you:<\/b><span style=\"font-weight: 400;\"> Shops and Establishments Act.<\/span><\/p>\n<p><b>Statutory obligation:<\/b><span style=\"font-weight: 400;\">\u00a0 Standardized deductions for employees, TDS of 194J for consultants, and frequently the highest ratio of contractors to employees among industries listed here.<\/span><\/p>\n<p><b>Most common mistake:<\/b><span style=\"font-weight: 400;\"> Classification error. The consultant is working full-time for you, using your system, and following your direction; he starts looking like an employee in the eyes of the inspector despite the contract.<\/span><\/p>\n<p><b>Automate first:<\/b><span style=\"font-weight: 400;\"> Segregate tracks with audit-ready documentation for every engagement.<\/span><\/p>\n<h3 style=\"text-align: center;\"><span class=\"ez-toc-section\" id=\"Startups\"><\/span>Startups<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><b>Governs you:<\/b><span style=\"font-weight: 400;\"> Shops &amp; Establishment Act.<\/span><\/p>\n<p><b>Statutory obligation:<\/b><span style=\"font-weight: 400;\"> PF is mandatory above 20 employees. ESI is applicable to 10-15 employees in most states. Taxation of ESOPs starts with exercising options.<\/span><\/p>\n<p><b>Most common mistake:<\/b><span style=\"font-weight: 400;\"> crossing the threshold and registering late. The obligation comes into effect from the date of crossing, not the date of registration.<\/span><\/p>\n<p><b>Automate first:<\/b><span style=\"font-weight: 400;\"> alerts on employee threshold, then automate statutes. Find out who requires payroll software for full details on thresholds.<\/span><\/p>\n<h3 style=\"text-align: center;\"><span class=\"ez-toc-section\" id=\"Enterprise\"><\/span>Enterprise<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><b>Governs you:<\/b><span style=\"font-weight: 400;\"> Whichever Acts apply to each entity, which is usually several at once.<\/span><\/p>\n<p><b>Statutory load:<\/b><span style=\"font-weight: 400;\"> Multi-entity, multi-state, multiple establishment types. A manufacturer with a corporate office runs the Factories Act and the Shops Act in parallel.<\/span><\/p>\n<p><b>Common mistake:<\/b><span style=\"font-weight: 400;\"> Letting each entity configure its own rules. Inconsistency across entities is what turns one finding into a group-wide audit.<\/span><\/p>\n<p><b>Automate first:<\/b><span style=\"font-weight: 400;\"> A single rules engine across entities, with consolidated statutory reporting.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Payroll_Compliance_Risk_Matrix_by_Industry\"><\/span>Payroll Compliance Risk Matrix by Industry<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">The level of risks can reflect three things: penalty exposure, inspection frequency, and how easily a failure goes unnoticed until it compounds.<\/span><\/p>\n<div class=\"table-responsive\">\n<table class=\"table-class\">\n<tbody>\n<tr>\n<th><b>Industry<\/b><\/th>\n<th><b>Primary compliance risk<\/b><\/th>\n<th><b>Biggest payroll challenge<\/b><\/th>\n<th><b>Automation priority<\/b><\/th>\n<th><b>Risk level<\/b><\/th>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Construction<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Unregistered BOCW workers, unpaid cess<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Daily wages, migrant workforce<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Site attendance and registration<\/span><\/td>\n<td><b>High<\/b><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Manufacturing<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Principal employer liability under CLRA<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Shift, overtime, contract labour<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Attendance to payroll integration<\/span><\/td>\n<td><b>High<\/b><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Logistics<\/span><\/td>\n<td><span style=\"font-weight: 400;\">No defensible attendance evidence<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Field workforce, multi-depot<\/span><\/td>\n<td><span style=\"font-weight: 400;\">GPS attendance<\/span><\/td>\n<td><b>High<\/b><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Healthcare<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Contract staff outside the perimeter<\/span><\/td>\n<td><span style=\"font-weight: 400;\">24-hour rosters, ESI thresholds<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Shift-linked ESI checks<\/span><\/td>\n<td><b>High<\/b><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Retail<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Two-day F&amp;F missed at volume<\/span><\/td>\n<td><span style=\"font-weight: 400;\">High turnover, store-wise PT<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Exit-triggered F&amp;F<\/span><\/td>\n<td><b>Medium-High<\/b><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Hospitality<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Service charge outside the wage base<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Seasonal peaks, split shifts<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Wage-base configuration<\/span><\/td>\n<td><b>Medium-High<\/b><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Enterprise<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Inconsistent rules across entities<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Multi-entity, multi-state<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Single rules engine<\/span><\/td>\n<td><b>Medium-High<\/b><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Education<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Faculty classification<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Academic-year cycles<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Payroll and fee separation<\/span><\/td>\n<td><b>Medium<\/b><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Professional Services<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Consultant classification drift<\/span><\/td>\n<td><span style=\"font-weight: 400;\">High contractor ratio<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Separate processing tracks<\/span><\/td>\n<td><b>Medium<\/b><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">IT and Software<\/span><\/td>\n<td><span style=\"font-weight: 400;\">ESOP perquisite valuation errors<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Multi-state remote PT<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Perquisite computation in-cycle<\/span><\/td>\n<td><b>Medium<\/b><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Startups<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Threshold crossed, registration late<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Growth outpacing process<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Threshold alerts<\/span><\/td>\n<td><b>Medium<\/b><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">BFSI<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Audit trail gaps at inspection<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Record-keeping depth<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Immutable logs<\/span><\/td>\n<td><b>Low-Medium<\/b><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<p><span style=\"font-weight: 400;\">BFSI is placed last not because the obligations are easier but because the industry is operating with established controls. The construction industry is placed at the top because the failure mode is registration, and payroll cannot fix it.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Best_Payroll_Compliance_practices_across_every_industry\"><\/span>Best Payroll Compliance practices across every industry<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Ensure that you know which Establishment Act applies to your establishments. Many multi-establishment firms get it wrong at least once.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Change salary structure for the 50 percent wage base rule ahead of the next cycle, and maintain a state-wise notification separately.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Amend all the references in forms to the numberings in Income-tax Rules, 2026.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Shift full and final settlement to an exit-driven process and not the monthly batch process.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Consider contract labor as falling within your compliance purview since the law does.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Maintain digital registers for inspection purposes rather than prepare them after getting the notice.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Work through the<\/span><a href=\"https:\/\/www.tankhapay.com\/blog\/payroll-compliance-checklist\/\"> <span style=\"font-weight: 400;\">payroll compliance checklist<\/span><\/a><span style=\"font-weight: 400;\"> for the full statutory calendar.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"FAQs\"><\/span>FAQs<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<h3><span class=\"ez-toc-section\" id=\"Why_does_payroll_compliance_differ_across_industries_in_India\"><\/span>Why does payroll compliance differ across industries in India?<span style=\"font-weight: 400;\">\u00a0<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">This is because of the distinction between the statutes. Factories run on the Factories Act, offices run on the Shops and Establishments Act, while construction comes under the BOCW Act. The deductions according to the statutes are common while registers, inspections and working hours vary.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Which_industry_has_the_highest_payroll_compliance_risk\"><\/span>Which industry has the highest payroll compliance risk?<span style=\"font-weight: 400;\">\u00a0<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">BOCW worker registration and the cess levied upon daily-wage calculation and migrant labor make up construction. This is followed by manufacturing and logistics operations based on contract labor and attendance.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Do_the_Labour_Codes_apply_to_all_industries_equally\"><\/span>Do the Labour Codes apply to all industries equally?<span style=\"font-weight: 400;\">\u00a0<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">They apply to all sectors, but the process of implementation is staggered, with states notified at different times. Their effect varies since the two-day settlement code affects high-attrition sectors more, and the wage base code affects allowance-based remuneration systems.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Does_payroll_software_cover_industry-specific_compliance\"><\/span>Does payroll software cover industry-specific compliance?<span style=\"font-weight: 400;\">\u00a0<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Partly. It handles calculation, registers and filings. It does not handle registration under the BOCW Act or a labour contractor&#8217;s own filings. Confirm what a platform actually generates for your act before buying.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"What_is_the_most_common_payroll_compliance_mistake_by_industry\"><\/span>What is the most common payroll compliance mistake by industry?<span style=\"font-weight: 400;\">\u00a0<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Contract labour treated as outside the compliance perimeter. It appears in manufacturing, healthcare, construction and logistics, and under the CLRA the principal employer carries the fallback liability when a contractor defaults.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Should_we_use_payroll_software_or_payroll_outsourcing_for_a_high-risk_industry\"><\/span>Should we use payroll software or payroll outsourcing for a high-risk industry?<span style=\"font-weight: 400;\">\u00a0<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Software fits teams with in-house compliance expertise. Outsourcing fits teams without it, which is common in construction, logistics and healthcare. Compare<\/span><a href=\"https:\/\/www.tankhapay.com\/blog\/payroll-software-vs-payroll-outsourcing\/\"> <span style=\"font-weight: 400;\">payroll software vs payroll outsourcing<\/span><\/a><span style=\"font-weight: 400;\"> on expertise, not price.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Conclusion\"><\/span>Conclusion<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Compliance in payroll is not a single criterion that applies at various levels. It consists of different criteria, depending on how you have registered your establishment and who works for you.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">These reforms did not level the playing field but instead made the playing field more uneven due to the fact that two-day settlement criteria and a modified wage base affect certain industries more than others.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If you are not certain which Act governs each of your locations, that is the place to start, before any software decision. <\/span><a href=\"tel:+919891988811\"><b>Book a Strategy Call<\/b><\/a><span style=\"font-weight: 400;\"> and we will map your establishment types, states and workforce mix against what you are actually obligated to file.<\/span><\/p>\n<p><i><span style=\"font-weight: 400;\">TankhaPay is a global HR platform by AKAL Information Systems Ltd., delivering HRMS, payroll, and Employer of Record (EOR) solutions to businesses worldwide since 2000. Backed by AKAL, a CMMI Maturity Level 5 appraised and ISO 9001, ISO\/IEC 20000-1, and ISO\/IEC 27001 certified technology company. TankhaPay serves over 1,000 organizations with secure, scalable, and compliance-driven workforce solutions. <\/span><\/i><\/p>\n","protected":false},"excerpt":{"rendered":"<div class=\"tmnf_excerpt\">A garment factory, a hospital and a SaaS company all run payroll in India this month. All three ded\u2026<\/div>","protected":false},"author":6,"featured_media":14639,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[268],"tags":[340],"class_list":["post-14636","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-statutory-compliance","tag-payroll-compliance"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.7 (Yoast SEO v27.7) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>How Payroll Compliance Changes Across Industries<\/title>\n<meta name=\"description\" content=\"Your industry decides which payroll compliance rules apply. 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