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Timesheet

What Is a Timesheet?

A timesheet is, in essence, a record — whether it is paper-based or computerised — that records how long a person has been working within a given period of time, such as a day, a week, or a month. It includes when work started, how long it lasted, as well as any breaks taken, overtime worked, and any projects completed.

Why Are Timesheets Important for Organisations?

A timesheet is an essential tool for the HR department, payroll staff, or any manager who wants to keep a close eye on how time is being consumed across the entire workforce. Here is how organisations use a timesheet:

• Precise Payroll Calculations: The exact number of hours worked by employees is noted in the timesheet, allowing for precise payroll calculations.
• Tracking Work Hours: Managers can also track attendance, daily hours worked, and overtime.
• Project and Task Visibility: It allows for visibility in the time consumed in completing specific tasks or projects.
• Productivity and Efficiency Insights: It gives insights into the productivity and efficiency of employees.
• Compliance with Labour Laws: It helps in complying with labour laws regarding payment for working hours and overtime.

How a Timesheet Works in HR and Payroll

Timesheets are typically used as part of an organisation's attendance and payroll workflow. The process usually follows these steps:

• Time Entry: The employee enters their time, hours, or tasks completed, or projects done, in their timesheet.
• Submission: Once the period is over, the timesheet is submitted to the manager or supervisor.
• Manager Approval: The manager checks the hours worked to ensure correctness.
• Payroll Processing: The HR or payroll department uses the timesheet data to calculate the salary, overtime, and bonuses.
• Record Maintenance: The approved timesheet is kept as part of the employee's work records.

What Topics Are Similar to Timesheet?

• Attendance Management: Tracking employee presence, absences, and punctuality within the workplace.
• Payroll Processing: Calculating how much each employee is supposed to receive — whether salaries, deductions, or bonuses — and ensuring all employees receive their dues on time.
• Overtime Pay: The extra money paid to employees for time worked beyond their regular hours.
• Work Hours: The total time an employee spends performing their duties, whether per day or per week.
• Leave Management: Managing time off — whether sick leave, casual leave, or vacation.
• Employee Productivity: A measure of how effectively employees have performed their duties to achieve organisational objectives.
• Workforce Management: How well the business is run — through planning, scheduling, or supervising employees.
• Shift Management: The process of organising employee work shifts to ensure proper coverage across different working hours.

How Does TankhaPay Manage Timesheet?

Manual management of time records is a tiring and error-prone process. TankhaPay provides digital HR and payroll solutions that help manage "who's in," "how many are in," and "what's being paid."

Manage your entire HR and payroll process — including timesheet tracking — in one place with TankhaPay. Automate your HR process and maintain accurate records for your employees to ensure timely and accurate payments to all.

FAQs

Who is responsible for maintaining timesheets in an organisation?

Employees typically record their work hours, while managers review and approve the timesheets before payroll processing.

Are timesheets mandatory for all organisations?

Not always, but many companies use timesheets to maintain accurate work records and comply with labour regulations.

Can timesheets be used for remote or hybrid work?

Yes. Digital timesheets are a good tool for recording the work hours of employees in a hybrid work arrangement.

How often should employees submit timesheets?

This depends on company policy, but they are usually submitted daily or weekly.

Can timesheet data be used for performance reviews?

Yes, as managers can use the reports from the timesheet data to understand the productivity of employees.

What are the types of timesheets?

Common timesheet formats include daily records of hours worked per day, weekly records of total hours worked, and project-based timesheets used to track hours worked on certain tasks or projects. Digital timesheets are used to automatically track hours.