Track Every Visit, Without the Paper Logbook
Log, monitor, and manage all visitors in real time, keeping your workplace secure, compliant, and professional while ensuring staff can verify access instantly and digital records are always audit-ready.
What TankhaPay Visitor Management Offers
Visitor Registrations
Visitor Master Data
Visitor Card Management
Visitor Reports
Visitor Registrations
Make check-in fast, secure, and hassle-free.
Digitally record every visitor's entry in seconds.- Capture essential details at the time of check-in, including name, contact information, purpose of visit, and time stamps.
- Eliminate manual logbooks and improve data accuracy.
- Maintain a clean, searchable visitor log for security teams and reception staff.
- Ensure every visitor is properly accounted for while creating a smooth experience at the front desk.
Visitor Master Data
Maintain a complete, centralised database of visitor information.
- Store key visitor details for repeat guests and regular vendors.
- Quickly access past visit history for better relationship management.
- Support security audits with a clear, well-maintained visitor record.
- Make future registrations faster and easier with pre-filled details.
- Ensure you always have up-to-date information at your fingertips.
Visitor Card Management
Enhance security and streamline access control.
- Issue visitor cards with unique card numbers to prevent duplication.
- Define card types for different visitor categories (contractors, vendors, VIPs, etc.).
- Add custom remarks or instructions to cards for better tracking.
- Clearly identify visitors on-site, reducing the risk of unauthorised access.
- Improve visitor experience with a professional, organised card system.
Visitor Reports
See easy reports and stay compliant.
- Generate thorough reports on visitor activity, including entry and exit logs.
- Track the purpose of visits, frequent visitors, and peak times.
- Review card usage to ensure security protocols are followed.
- Use insights for operational planning, staffing, and safety audits.
- Stay compliant with local regulations by keeping a thorough, accessible record.
Visitor Management – Security Made Seamless
Seamless Digital Check-In
QR, OTP, or pre-registration options
Real-Time Visitor Logs
track who enters, exits, and when
Instant Notifications
hosts get alerts the moment a guest arrives
Verified & Secure Entries
capture IDs with compliance built-in
Trusted by 1000+ Businesses
Redefine the Way You Welcome Visitors
Make every visitor interaction smooth, secure, and professional. With TankhaPay Visitor Management, you eliminate manual registers, long waiting times, and security blind spots. From check-in to check-out, every step is automated, recorded, and easily accessible—helping you deliver a seamless first impression while keeping compliance and safety in check. Create a workplace that’s not only efficient but also welcoming, where visitors feel valued and your team stays focused.
Welcome with Confidence
Ensure every visit is smooth, secure, and professional while keeping your workplace safe and organised.
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FAQs
01.What is a Visitor Management System (VMS)?
A Visitor Management System is a solution that helps organisations register, track, and manage visitors entering their premises, replacing manual logbooks with a secure, automated process.
02.How does a Visitor Management System work?
A VMS records visitor details through self-check-in kiosks or reception dashboards. It captures identification, photo, visit purpose, and host details, then issues a digital or printed visitor pass.
03.What are the main benefits of using a Visitor Management System?
It improves security, visitor experience, and compliance by keeping accurate records, reducing waiting times, and controlling who enters your premises.
04.Can visitors pre-register before arriving at the office?
Yes. Most VMS platforms allow pre-registration, so guests can enter details in advance and receive QR codes or digital invites for faster, contactless check-ins.
05.Does a Visitor Management System integrate with access control systems?
Absolutely. VMS can be integrated with ID cards, biometric systems, and access gates, ensuring only approved visitors can enter designated areas.
06.How does a VMS enhance workplace security?
It maintains a real-time log of all visitors, sends instant alerts to hosts, and helps security teams identify unauthorized access attempts, enhancing overall building security.
07.Can the system manage multiple locations or branches?
Yes. A cloud-based VMS can track and manage visitors across multiple offices or facilities from a single dashboard, offering consistent visibility and control.
08.Is digital visitor data secure and compliant with privacy regulations?
Modern VMS platforms follow data privacy laws like GDPR or India’s DPDP Act, ensuring visitor data is encrypted, securely stored, and only used for approved purposes.
09.Can employees use the system to invite and manage their visitors?
Yes. Employees can send visitor invites, approve entry requests, and receive instant notifications when their guests arrive, improving coordination and visitor experience.
10.Does a Visitor Management System support different visitor types?
Yes. It can differentiate between vendors, interview candidates, clients, delivery agents, or contractors, allowing organisations to set custom entry rules for each category.