Time Sheet Calculator

Add your start and end times for each day and get your total hours worked for the week, along with an estimate of your pay. The calculator handles overnight shifts and lets you mark non-working days, so weekly attendance adds up correctly.

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Day Task Title Start Time End Time Hours/Day
Monday
:
:
0.00
Tuesday
:
:
0.00
Wednesday
:
:
0.00
Thursday
:
:
0.00
Friday
:
:
0.00
Saturday
:
:
0.00
Sunday
:
:
0.00
Total Hours 00:00
Total Weekly Pay ₹ 0.00

What a Timesheet Calculator Is For

Anyone who has attempted to manually tally up a week's worth of work is aware of how readily mistakes may be made. You record 9:15 to 5:45 over the course of seven days, begin converting minutes to decimals, get distracted in the middle, and arrive at a figure you are not quite confident in. That math is done for you by our timesheet calculator. It provides the number of hours worked each day and the total for the week after you enter the start and finish times for each day. It then multiplies this number by your hourly rate to estimate your salary.

It is designed for those who deal with hours the most frequently: small company owners who handle payroll without a specialised HR system, freelancers who charge by the hour, and shift workers who check their own week.

How to Use the Calculator

  • For each working day, type the start time and end time using the hour and minute boxes, then pick AM or PM.
  • If someone did not work on a given day, tick "Did not work" on that row so it is left out of the total instead of counting as zero hours worked.
  • Enter an hourly rate and choose your currency if you want a pay estimate alongside the hours.
  • Read the weekly totals at the bottom. The grand total shows hours and minutes, and the pay figure updates as you go.
  • Use the print option to save or hand over a clean weekly summary.

How the Hours Are Worked Out

The format is the most challenging aspect of any timesheet. Because time is not a decimal, 90 minutes equals 1.5 hours rather than 1.9, which is precisely where manual totals go wrong. In order to display a clean hours and minutes figure, the calculator first transforms each entry into decimal hours, subtracts the start from the finish, then adds the days together.

Additionally, it manages the scenario that most simple calculators fail to handle: a shift that lasts past midnight. A naive subtraction yields a negative amount if you clock in at 10 PM and out at 6 AM. In this case, the tool counts the entire eight hours and classifies it as the following day if the finish time is earlier than the start time. For anyone keeping track of a night shift or rotating shift schedule, that is important.

From Hours to Pay, and Where Payroll Begins

Gross pay is just your hours multiplied by your rate. It's a quick way to check what a week of work adds up to. But it isn't the money you actually take home.

A few things are missing from that number. There's no income tax (TDS), no PF deduction, and none of the other statutory cuts like ESI or professional tax. It also doesn't pay you extra for overtime, even when you've worked past your fixed weekly hours. So gross pay is what you earned before anything is taken out. Not what hits your bank account.

This is exactly why your timesheet and your salary slip never show the same figure. The hours you log are only the starting point. Before payroll can generate a payslip, it has to add overtime, adjust your leave balance, and make sure everything lines up with the labour rules. To see how that gross figure becomes your final take-home, use the CTC Calculator. And to understand each part of your pay. Basic, HRA, allowances, deductions. Read our guide on compensation structure.

Why Accurate Time Tracking Matters

A company's weekly total is more than just a payroll number. It is a historical record. Clean attendance data allows you to uncover patterns of absence, maintain a fair attendance policy, and defend your statistics in case of a wage dispute. Poor timekeeping, on the other hand, is costly and adds compliance risk.

A manual calculator is fine for one person or a handful of rows. Once you are tracking a whole team week after week, re-keying times into a tool stops scaling. That is the point where automated time and attendance tracking earns its keep. TankhaPay's attendance management and payroll software capture hours and run them straight through to pay, so the timesheet and the payslip come from the same source instead of being stitched together by hand. To go deeper on the basics, our explainer on what a timesheet is is a good starting point.

FAQs

01. How do I calculate total hours worked from a timesheet?

Enter the start and end time for each day, and the calculator subtracts the start from the end to give the hours worked. It adds up every row to show your weekly total in hours and minutes. If a shift runs past midnight, the tool handles the overnight crossover automatically.

Yes. If the end time is earlier than the start time, the calculator assumes the shift crossed midnight and adds the hours correctly, so a 10 PM to 6 AM shift is counted as 8 hours rather than a negative value.

Enter your hourly rate and select a currency. The calculator multiplies your total hours for the week by the rate to estimate gross pay. This is a quick estimate before overtime premiums, taxes, and statutory deductions are applied.

Ticking "Did not work" on a row marks that day as a non-working day. The row is excluded from the total, which is useful for weekly offs, leave, or holidays without deleting the row.

It is ideal for quickly checking work hours and a rough pay estimate. For running actual payroll across a team, including overtime rules, attendance, and statutory deductions, a dedicated payroll system is more reliable than a manual timesheet.

Yes. The Time Sheet Calculator is completely free, needs no login, and lets you print or save your weekly summary once you have entered your hours.