R
Resignation
What Is Resignation?
'Resignation' refers to an employee's voluntary decision to formally end their employment relationship with an organisation. It typically requires an employee to notify their employer in writing of their resignation and to work a notice period, as stipulated in their employee contract or the company's resignation policy.
Upon receiving an employee's resignation notice, the organisation commences the formal employee exit process. This includes being re-assigned duties, updating records, adjusting payroll and driving a final settlement with that employee.
Why Is the Resignation Process Important?
A structured resignation process helps organisations manage employee transitions smoothly. By following proper resignation protocols, companies can ensure knowledge transfer, maintain operational continuity, and complete necessary legal and administrative procedures.
For employees, submitting a formal resignation ensures a professional exit from the organisation and allows them to receive important documents such as relieving letters, experience certificates, and full and final settlement.
What Steps are Involved in the Resignation Process?
In general, the steps involved in the resignation process have both administrative and operational components and usually cover:
- The submission of a formal resignation letter or request (via agency or by way of a Human Resources Portal or website)
- The notice period as defined in the employment contract or agreement
- Ensuring that all tasks have been handed over effectively and all knowledge has been transferred
- All final payroll calculations and deductions have been processed
- Issuance of resignation letters, experience certificates and settlement payments
These steps ensure that both the employee and the organisation complete the separation process in a structured and professional manner.
What HR Processes Are Related to Resignation?
Resignation is closely connected to several HR processes such as notice period management, employee separation, offboarding, and full and final settlement. Together, these processes form the structured employee exit lifecycle within an organisation.
How Does TankhaPay Help Manage Resignations?
The modern HR platform makes resignations easier by making the process of approvals, exit processes, and changes to payroll seamless. Using the TankhaPay system, an organisation can efficiently process resignations by speeding up approvals, tracking notice periods, calculating final settlements, and generating exit documents. The system helps HR personnel process employee exits efficiently while ensuring regulatory compliance.
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Frequently Asked Questions
1. Do employees need to submit a resignation letter?
Yes, in some organisations employees may report to multiple managers. Yes, most organisations require employees to submit a formal resignation letter or request through an HR system to officially start the exit process.
2. What is a notice period in resignation?
A notice period is the amount of time an employee must continue working after submitting their resignation before officially leaving the organisation.
3. Can an employer reject a resignation?
In most cases, employers cannot refuse a resignation, but they may request the employee to complete the required notice period or project handover.
4. What documents are given after resignation?
Employees usually receive documents such as a relieving letter, experience certificate, and full and final settlement statement after completing the exit process.
