How Many Tools Does It Take to Pay a Factory Floor Correctly?
At D.S Engineering Works, it took several vendors and a lot of manual work, and none of them shared data. That gap is where this story starts.
Attendance sat in one place. Overtime, incentives and salary were worked out somewhere else, usually by hand.
Every number had to be carried from one tool to the next. Each handover was a chance for an error, and each error became a query on pay day.
Who Is D.S. Engineering Works?
D.S. Engineering Works is a manufacturing company with 125 employees on TankhaPay. Its output depends on people being at the right place, for the right hours, on every shift.
In a unit like this, overtime and incentives are a regular part of pay. That makes the link between attendance, extra hours and salary the most important record in the business.
Why Do Scattered Tools and Manual Work Fail in a Manufacturing Unit?
Because each tool only sees its own slice, and someone has to join the slices together by hand. At D.S. Engineering Works, that someone was the HR and accounts team.
Four gaps followed from that setup:
| Gap | What it meant at D.S Engineering Works |
|---|---|
| Attendance | Check-ins captured separately from payroll, with no single record of hours worked |
| Overtime | Extra hours calculated manually, open to errors and disputes |
| Incentives and bonuses | Worked out outside the system, with no clear link to attendance |
| Payroll | Built from several sources, so every cycle began with reconciliation. |
Managing multiple vendors added its own cost. Each one had separate logins, separate support and separate data.
How Do Face Recognition and Geofencing Fix Attendance?
They confirm who is checking in and where, without a supervisor having to verify it. Attendance becomes a record the rest of the system can trust.
Employees check in with face recognition, which removes the chance of one person punching in for another. Geofencing ties each check-in to the work location.
Every check-in lands in one record. Overtime, incentives and payroll all read from that same record, not from a separate sheet.
How Is Overtime Calculated Without Manual Working?
TankhaPay calculates overtime from the recorded attendance hours, using the rules set for the company. Nobody re-enters hours into a spreadsheet.
Hours worked beyond the shift are picked up from the check-in and check-out record. The overtime figure then flows into the salary calculation for that cycle.
If an employee questions their overtime, the answer is in the attendance record: which days and how many hours.
How Are Incentives and Bonus Handled?
Incentives and bonuses are configured in the same platform, so they sit next to attendance and salary. They are no longer a separate calculation done outside the system.
The rules are set once and applied each cycle. That removes the manual step where figures were worked out on the side and then added to salary.
How Does Payroll Run From the Same Data?
Payroll reads attendance, overtime, incentives and bonus from one system. There is nothing to collect from other vendors before a cycle can start.
The result is one set of numbers feeding one salary run. The team spends its time checking the output, not assembling the input.
We were using different platforms for different things, and our team spent most of its time joining the numbers together. Now attendance, overtime and salary are in one place, and we can see how every figure was reached.
What Changed for D.S Engineering Works After Moving to One Platform?
The company moved from several vendors and manual working to one system for attendance, overtime, incentives and payroll. The table sets the before against the after.
The main gain is not speed. Every figure now has a recorded source, so questions about overtime or incentives can be answered from the system.
Manufacturing HR breaks at the joins between tools. D.S. Engineering Works did not need more features. It needed attendance, overtime and payroll to read from the same record.
What Should a Manufacturer Ask Before Choosing an HRMS?
Check whether attendance, overtime, bonuses, and payroll are done in one file. If each exists in a different system, the manual effort is needed again.
There are four key things that you must always consider in any demo:
- Does overtime have any relation to attendance? If you require the hours to be exported, it’s all done manually.
- Can the software verify which person checked in and at what location? The face recognition and geofencing technology stop proxy punches in its tracks.
- Are incentives and bonuses calculated on the same platform? A separate calculation brings back a separate source of errors.
- How many vendors will you manage after go-live? Each extra vendor means another login, another support line and another data set.
Who is TankhaPay?
TankhaPay is an HR, payroll and compliance platform built by AKAL Information Systems Ltd., which has operated since 2000 and is CMMI Level 5 appraised and ISO 9001, 20000, 27001 and 14001 certified. It runs HRMS, attendance, payroll and Employer of Record services across all 28 Indian states.
